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AGENDA
THURSDAY, OCTOBER 21, 2010
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL

  1. CALL TO ORDER
  2. ROLL CALL
  3. INVOCATION
  4. PLEDGE OF ALLEGIANCE
  5. COMMUNICATIONS – CITIZENS
  6. MINUTES - APPROVAL

    1. City Council Meeting – October 7, 2010
    2. In-Depth Council Meeting – October 14, 2010
  7. CONSENT AGENDA

    The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda.

    * 9 – A-C
    * 13 – A-E
    * Bills

    * * Approval of attached Bills for Approval totaling $2,214,869.97 is subject to the approval of any related agenda item(s).
  8. PUBLIC HEARING
  9. PETITIONS AND COMMUNICATIONS

    1. First reading for a new Class C Beer and Sunday Sales Permit for A&E Convenience, 4701 South Highway #61 – A&E Convenience LLC (pending inspections and final paperwork)
    2. First reading for a new Class WBN Native Wine Permit for Past Time Antiques & Uniques, 1003 Park Avenue – Jeff and Sharon Schnedler (pending inspections and final paperwork)
    3. Request for renewal of a Class WBN Native Wine Permit for Flowers on the Avenue, 1138 E. 9th Street – Karen Garrett and Julia Schildt
    4. Sister Cities Presentation
  10. FROM THE MAYOR
  11. FROM THE PLANNING AND ZONING COMMISSION
  12. FROM THE CITY ADMINISTRATOR

    1. Resolution Releasing Real Estate Mortgage Under the 2003 CDBG Owner-Occupied Residential Rehabilitation Program – 507 E. 6th Street

      Presented for City Council’s consideration is a resolution releasing a real estate mortgage under the 2003 CDBG Housing Rehabilitation Program for 507 E. 6th Street. The property owner received the maximum $24,999 in funding assistance through a five-year forgivable loan. The project was completed on October 14, 2005, and since that time, 20% of the loan has been forgiven annually with the final amount forgiven on the anniversary date of the completion of the project. This is the ninth of 11 mortgages that are expected to be released under the 2003 program.

      Is there a motion to adopt the resolution as submitted?
    2. Resolution Authorizing Changes to the Muscatine Municipal Housing Agency Administrative Plan for the Section 8 Tenant-Based Housing Choice Voucher Program

      Presented for City Council’s consideration is a resolution authorizing changes to the Muscatine Municipal Housing Agency (MMHA) Administrative Plan for the Section 8 Tenant-Based Housing Choice Voucher Program. This program operates under the guidelines of the Department of Housing and Urban Development (HUD). HUD authorizes public housing authorities to deny assistance to applicants based on a family’s previous behavior in assisted housing. Under the current policy, if a family owes a debt to any public housing authority in the country, they must repay the amount of the debt in full prior to being selected from the waiting list or assistance will be denied. Staff has reviewed this policy and believes a family should be given an opportunity to repay the debt instead of automatically denying assistance. Tonight’s action, if approved, will allow applicants to pay the debt owed to the agency in full at the time of being selected from the waiting list or to enter into a repayment agreement with MMHA in accordance with administrative policies.

      Is there a motion to adopt the resolution as submitted?
    3. Resolution Setting Public Hearing to Consider Submission of CDBG Application for Clearview Mobile Home Community

      Presented for City Council’s consideration is a resolution setting a public hearing to consider the submission of a CDBG application on behalf of the Clearview Mobile Home Community (CMHC). The city is working with the mobile home community to design and install a sanitary sewer and lift station to serve property that was voluntarily annexed into the city. In November 2009 the city applied for funding assistance for this project through the Iowa Department of Economic Development’s CDBG program; however, it was unsuccessful. Therefore, CMHC would like to re-apply for this funding. Staff will conduct a public hearing, which is allowable by law, on Wednesday, October 27, 2010, at 7 p.m. An additional resolution pertaining to this action will be acted upon later on the agenda.

      Is there a motion to adopt the resolution as submitted?
    4. Request to Approve Contract for the City Attorney and Retain Services for a City Prosecutor

      Presented for City Council’s consideration is a request to approve the contract for the City Attorney and agreement for services of a City Prosecutor. Due to the retirement of Harvey Allbee Jr., the city’s long-term city attorney, the city sent out requests for qualifications to legal firms specializing in municipal law. Six responses were received with four of the respondents being interviewed. The committee interviewing the respondents is recommending the city enter into an agreement with Matthew Brick from the Brick-Gentry Law Firm to provide city attorney services. In addition, the committee is further recommending that Jennifer Lerner be retained to provide prosecution services at a rate of $85 per hour.

      Is there a motion to approve the request as submitted?
    5. Request to Approve the 2009/2010 Annual Financial Report to the State of Iowa

      Presented for City Council’s consideration is a request to approve the 2009/2010 Annual Financial Report to the State of Iowa. Iowa Code requires that cities in Iowa prepare and submit an annual financial report to the State Auditor’s office in the format required by the state. The city’s annual financial report for the fiscal year ended June 30, 2010 includes all budgeted funds of the city and was prepared on a budget basis. Revenues and other financing sources totaled $69,947,052 for the year and expenditures and other uses $66,588,128. Other financing sources for the year included $7,425,000 in general obligation bonds to fund a number of city projects. Actual city expenditures in each functional area were within the budgeted amounts as required by the state.

      Is there a motion to approve the request as submitted?
    6. Request Approval to Purchase Golf Simulator

      Presented for City Council’s consideration is a request to approve the purchase of a golf simulator. The simulator would be used primarily during the non-traditional golf season in the Municipal Golf Course Clubhouse. Two bids were received with the low bid from TRUGolf Inc. of Centerville, Utah, in the amount of $19,950. There is $20,000 budgeted for this purchase.

      Is there a motion to approve the request as submitted?
    7. Request to Submit Grant Application to the Muscatine Health Support Foundation for AED’s

      Presented for City Council’s consideration is a request to submit a grant application to the Muscatine Health Support Foundation (MHSF) for Automated External Defibrillator’s (AED’s). The grant request to the MHSF is for 10 AED’s and totals $19,650. The proposed AED’s are compatible with the Muscatine Fire Department and Trinity Hospital and would be located at Hershey Manor, Clark House, Golf Course (update and replace), Kent Stein, Soccer Complex, Aquatic Center, Airport, Public Works, Water Pollution Control Plant, and the Transfer Station. There is no match required for this grant.

      Is there a motion to approve the request as submitted?
    8. Request from Fire Department to Submit Grant Application to the Muscatine Health Support Foundation for Upgrades to the LifePak 12’s

      Presented for City Council’s consideration is a request from the Fire Department to submit a grant application to the Muscatine Health Support Foundation (MHSF) for upgrades to the LifePak 12’s. The telemetry upgrades to this equipment would allow the sending of 12 lead EKG’s from the field to doctors in the emergency room. The grant amount is for $12,473 and, if received, would allow six LifePak 12’s to be upgraded. There is no match required by the city.

      Is there a motion to approve the request as submitted?
    9. Request to Award the Contract for Curbside Recycling Services

      Presented for City Council’s consideration is a request to award the contract for curbside recycling services. In May 2010 staff presented a proposal to City Council for a curbside recycling program. On June 17, 2010 City Council authorized staff to proceed with the distribution of RFP’s to potential vendors for this program. Four responses were received with Allied Waste having the low bid of $3.05 per customer per month for the first year of collection. There may be minor changes to the recommended contract pending Allied Waste’s legal review. It is staff’s recommendation that City Council take action to approve entering into a contract with Allied Waste.

      Is there a motion to approve the request as submitted?
    10. Purchase Order for 2010 Public Works Pavement Crushing Request Authorization to Issue

      Presented for City Council’s consideration is a request for authorization to issue a purchase order for the 2010 Public Works Pavement Crushing. Due to numerous city projects, large stockpiles of concrete and asphalt have been generated. The city solicited bids for the crushing of these materials with the low bid from Rock Hard Concrete Recycling. Bids were submitted on a unit price basis. There is $50,000 budgeted for this work.

      Is there a motion to approve the request as submitted?
    11. Request to Approve the City’s Mission Statement and Goals and Priorities

      Presented for City Council’s consideration is a request to approve the city’s Mission Statement and Goals & Priorities. City Council met on October 5, 2010 for the purpose of establishing a mission statement for the city as well as establishing the goals and priorities for the upcoming fiscal year.

      Is there a motion to approve the request as submitted?
    12. Resolution of Support and Commitment of Funds

      Presented for City Council’s consideration is a resolution of support and commitment of funds. The adoption of this resolution will be conditioned upon the outcome of the public hearing concerning the application for CDBG funding for the Clearview Mobile Home Community. This resolution is a required document that must be submitted with the application.

      Is there a motion to adopt the resolution as submitted?
  13. COMMUNICATIONS - RECEIVE AND FILE

    1. Muscatine County Board of Supervisors – September 27, 2010 & October 4, 2010
    2. Recreation Advisory Commission – September 1, 2010
    3. MP&W – Communications Utility – August 2010
    4. MP&W – Electric Utility – August 2010
    5. MP&W – Water Utility – August 2010
  14. APPROVAL OF BILLS

    It is recommended bills totaling $2,214,869.97 be approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s).
  15. COMMUNICATIONS - COUNCIL MEMBERS
  16. OTHER BUSINESS

    1. Request to go into Closed Session to discuss union negotiations
  17. ADJOURNMENT