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AGENDA
THURSDAY, AUGUST 1, 2013
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL



  1. CALL TO ORDER 

  2. ROLL CALL 

  3. PLEDGE OF ALLEGIANCE 

  4. COMMUNICATIONS – CITIZENS 

  5. CONSENT AGENDA

    The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 

    * Items 6A - Approval of City Council Minutes

    A. Regular City Council Minutes – July 18, 2013


    * Items 8A-C - Petitions and Communications

    A. Request to approve second reading of a new Class “C” Liquor License and Sunday Sales for Pearl City Chop House, 215 West Mississippi Drive – Jasy LLC (pending inspections and receipt of insurance)

    B. Request for Taxicab Permit for Delias Muscatine Taxicab, 2402 Park Avenue – Shelia Thompson (pending insurance and bond)

    C. Request to Approve MDA Boot Drive August 31, 2013 through September 2, 2013 at Muscatine Soccer Complex During Muscatine Soccer Club’s Fall Classic Tournament


    * Item 9A – From the Mayor

    A. Proclamation Declaring August 31, 2013 as “Mid-American Chin Christian Fellowship Day”


    * Items 12A-C - Communications Receive and File

    A. Muscatine County Board of Supervisors – July 15, 2013

    B. Zoning Board of Adjustment – July 2, 2013


    * Bills*

    * Approval of attached Bills for Approval totaling $1,066,666.20 is subject to the approval of any related agenda item(s). 

  6. MINUTES – APPROVAL 

  7. PUBLIC HEARING 

    1. Proposed Vacation of Public Right-of-Way in City of Muscatine

      This public hearing concerns the proposed vacation of public right-of-way in the City of Muscatine. The property owners who reside at 305 Burnside are requesting the sale and transfer of a 20’ wide unimproved alley remnant located behind their home. The vacation of the remnant would allow for the construction of a detached garage. The Planning and Zoning Commission unanimously approved the request with the provision the entire unimproved alley remnant be sold to avoid leaving the city with any land-locked property. Prior to any formal action by City Council, a public hearing is required.

      Now is the time for the public to comment. 

    2. Proposed Vacation of Utility Easements in Riverbend Second Addition

      This public hearing concerns the proposed vacation of utility easements in the Riverbend Second Addition. The property owner is requesting the vacation of existing utility easements along and between Lots 9 and 10 in the Addition to allow for the construction of a new residence. The Planning and Zoning Commission unanimously approved the request. Prior to any formal action by City Council, a public hearing is required.

      Now is the time for the public to comment. 

  8. PETITIONS AND COMMUNICATIONS 

  9. FROM THE MAYOR 

  10. FROM THE PLANNING AND ZONING COMMISSION 

  11. FROM THE CITY ADMINISTRATOR 

    1. First Reading of an Ordinance Vacating Public Right-of-Way in the City of Muscatine 

      Presented for City Council’s consideration is the first reading of an ordinance vacating public right-of-way in the City of Muscatine. The property owners who reside at 305 Burnside are requesting the sale and transfer of a 20’ wide unimproved alley remnant located behind their home. The vacation of the remnant would allow for the construction of a detached garage. The Planning and Zoning Commission unanimously approved the request with the provision the entire unimproved alley remnant be sold to avoid leaving the city with any land-locked property.

      Is there a motion to approve the first reading of the ordinance as submitted? 

    2. Resolution Approving the Vacation of Utility Easements in the Riverbend Second Addition 

      Presented for City Council’s consideration is a resolution approving the vacation of utility easements in the Riverbend Second Addition. The property owner is requesting the vacation of existing utility easements along and between Lots 9 and 10 in the Addition to allow for the construction of a new residence. The Planning and Zoning Commission unanimously approved the request.

      Is there a motion to adopt the resolution as submitted? 

    3. Resolution Approving the Cost Estimate and Setting the Bid Opening Date for T-Hangar Apron Drainage Improvements at the Municipal Airport 

      Presented for City Council’s consideration is a resolution approving the cost estimate and setting the bid opening date for t-hangar apron drainage improvements at the Municipal Airport. The project will include removing an existing French drain system and installing storm sewer intakes, storm sewer, and an outlet upstream of a proposed septic system manhole or existing oil/water separator.

      Is there a motion to adopt the resolution as submitted? 

    4. Resolution Awarding the Contract for the Dawson Street Reconstruction Project 

      Presented for City Council’s consideration is a resolution awarding the contract for the Dawson Street Reconstruction Project. A total of six bids were received with the lowest responsible bid from All American Concrete in the amount of $195,607.52. The engineer’s estimate was $273,331.81.

      Is there a motion to adopt the resolution as submitted? 

    5. Resolution Accepting Completed Work for the Mad Creek Sewer Extension Project 

      Presented for City Council’s consideration is a resolution accepting completed work for the Mad Creek Sewer Extension Project. In October 2012 the contract for this project was awarded to Cornerstone Excavating in the amount of $994,414.75. There were two change orders resulting in a decrease of $13,593 and quantity adjustments resulting in a decrease of $28,282.78 for a final construction cost of $952,538.97. 

      Is there a motion to adopt the resolution as submitted? 

    6. Resolution Approving a Mortgage Release for 1812 Schiller Street 

      Presented for City Council’s consideration is a resolution approving a mortgage release for 1812 Schiller Street. The property owner participated in the 2006 Community Development Block Grant Housing Rehabilitation Program receiving the maximum $24,999 in funding assistance through a five-year forgivable loan. The mortgage was signed on January 30, 2008 and the project completed on July 21, 2008. The entire $24,999 debt on this project is now forgiven.

      Is there a motion to adopt the resolution as submitted? 

    7. Resolution Setting Public Hearing on Colorado Street Improvement Project 

      Presented for City Council’s consideration is a resolution setting a public hearing on the Colorado Street Improvement Project. The proposed reconstruction of Colorado Street includes a new turn lane from Park Avenue onto Colorado, a stop island at University Drive, three lane urban section road design, a new box culvert, storm and sanitary sewer, water main replacement, private utility relocations and new sidewalks. The design incorporates the “Complete Streets” concept which allows for multimodal transportation. The estimated cost is $2.95 million. Prior to any formal action by City Council, a public hearing is required. This hearing will take place on Thursday, August 15, 2013, at 7:00 p.m.

      Is there a motion to adopt the resolution as submitted? 

    8. Review of 2013 Sewer Rate Study 

      At this time Bob Veenstra of Veenstra & Kimm will provide a review of the 2013 Sewer Rate Study with potential action taking place at the August 15, 2013 City Council meeting. 

    9. Request to Approve Amendment #2 to Contract with the Iowa Department of Natural Resources for Diesel Emission Reductions 

      Presented for City Council’s consideration is a request to approve Amendment #2 to the contract with the Iowa Department of Natural Resources for diesel emission reductions. Earlier this year the City Council approved the acceptance of grant funding for clean diesel equipment for Transit buses and Street Department vehicles. Following pre-testing, it was learned that four of the Transit vehicles were not eligible for reduction equipment. The city requested permission to utilize the funding for replacement of transit vehicles instead which the IDNR agreed to. The amount of grant funding being offered is $155,988.46. The cost for a new comparable replacement is $94,374 each or $188,748 for the purchase of two buses with the city’s share being $32,759.54. Funding for the local match will come from the Transit Fund Balance and expected savings in bus maintenance.

      Is there a motion to approve the request as submitted? 

    10. Request Authorization to Issue Purchase Order for a Crane at the Transfer Station 

      Presented for City Council’s consideration is a request to authorize the issuance of a purchase order for a crane at the Transfer Station. Two bids were received with the low bid from Crane Equipment Manufacturing Corporation in the amount of $165,650; however, their crane options do not meet project specifications. Therefore, it is staff’s recommendation the bid from Northshore Manufacturing Inc. in the amount of $177,370 be approved. There is $171,500 budgeted through an internal loan payment of $35,000 over the next five years. Because of the increased cost of the crane, the first payment this fiscal year will be increased to $35,500, and for the remaining four years, the budget will be amended to include a payment of $35,600.

      Is there a motion to approve the request as submitted? 

    11. Request to Approve Supplemental Agreement #1 with Stanley Consultants for the West Hill Sewer Separation Project 

      Presented for City Council’s consideration is a request to approve Supplemental Agreement #1 with Stanley Consultants for the West Hill Sewer Separation Project. During the course of Phases 1 and 2 of this project, additional design, bidding and construction services were requested and needed that exceeded the original scope of services. This work included sanitary and storm sewer design work with the associated pavement improvements, design to the 3rd Street Parking Lot outside of the construction area, sidewalk and street profile upgrades, preparation of 11 easement plats, and amending bidding documents. The cost for these services is $42,000.

      Is there a motion to approve the request as submitted? 

    12. Request to Approve Change Order #2 for the Bond/Schley Pump Station Renovation Project 

      Presented for City Council’s consideration is a request to approve Change Order #2 for the Bond/Schley Pump Station Renovation Project. This change order is an increase of $6,052.28. The project is complete and ready to be closed out. This change order brings the total project cost to $303,484.28.

      Is there a motion to approve the request as submitted? 

    13. Request to Approve Urban Renewal Agreement with Muscatine County – Van Meter Inc. 

      Presented for City Council’s consideration is a request to approve an Urban Renewal Agreement with Muscatine County. Muscatine County has been working with Van Meter Inc. to designate their property located at the intersection of Cedar Street and the Bypass as an Urban Renewal Area by developing and adopting an Urban Renewal Plan. Following the recent adoption of the plan, the county entered into a tax increment rebate agreement with Van Meter. Since the property is located within two miles of the corporate limits of Muscatine, the city must also approve an agreement with Muscatine County to enable the county to exercise urban renewal powers within the Urban Renewal Area.

      Is there a motion to approve the request as submitted? 

  12. COMMUNICATIONS - RECEIVE AND FILE 

  13. APPROVAL OF BILLS 

    It is recommended bills totaling $1,066,666.20 be approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s). 

  14. COMMUNICATIONS - COUNCIL MEMBERS 

  15. OTHER BUSINESS 

  16. ADJOURNMENT