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AGENDA
THURSDAY, AUGUST 15, 2013
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL



  1. CALL TO ORDER 

  2. ROLL CALL 

  3. PLEDGE OF ALLEGIANCE 

  4. COMMUNICATIONS – CITIZENS 

    1. Swearing in of Police Officers Anthony Arnaman, Alex Rink, and Brian Yates 

    2. Recognition of City Employee Dan Ganzer 

  5. CONSENT AGENDA

    The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda.


    * Items 6A - Approval of City Council Minutes

    A. Regular City Council Minutes – August 1, 2013


    * Items 8A-F - Petitions and Communications

    A. First and second reading for a new Class “B” Native Wine Permit, Special Class “C” Liquor License, Outdoor Service and Sunday Sales for Yacky Shack, 163 Colorado Street – Sony and Clark Johnson (pending inspections)

    B. First reading for a new Class “B” Wine Permit, Class “C” Beer Permit and Sunday Sales for Fast Avenue One Stop, 2111 Park Avenue – BGA, LLC (pending inspections)

    C. Request on first reading for a new Special Class “C” Liquor License and Sunday Sales for Fraternal Order of Eagles Muscatine #815, 305 East 2nd Street – Fraternal Order of Eagles #815 (pending inspections and insurance)

    D. Request for renewal of a Class “C” Liquor License for Port City Underground, 208 West 2nd Street – Lacey Henderson-Mueller (pending inspections)

    E. Request for renewal of a Class “B” Beer Permit and Sunday Sales for China Garden, 2016 Cedar Plaza Drive #3 – China Garden At Cedar Plaza Inc. (pending inspections and insurance)

    F. Request to approve Cigarette Permit for Fast Avenue One Stop, 2111 Park Avenue – BGA, LLC effective through June 30, 2014


    * Items 12A-C - Communications Receive and File

    A. Muscatine County Board of Supervisors – July 22 & 29, 2013

    B. Planning & Zoning Commission – July 9, 2013

    C. Notification from Iowa Department of Transportation of Highway 38 Bridge Overlay Project


    * Bills*

    * Approval of attached Bills for Approval totaling $1,350,487.47 is subject to the approval of any related agenda item(s). 

  6. MINUTES – APPROVAL 

  7. PUBLIC HEARING 

    1. Proposed Colorado Street Improvement Project 

      This public hearing concerns the proposed Colorado Street Improvement Project. The proposed reconstruction of Colorado Street includes a new turn lane from Park Avenue onto Colorado, a stop island at University Drive, three lane urban section road design, a new box culvert, storm and sanitary sewer, water main replacement, private utility relocations and new sidewalks. The design incorporates the “Complete Streets” concept which allows for multimodal transportation. The estimated cost is $2.95 million. Prior to any formal action by City Council, a public hearing is required.

      Now is the time for the public to comment. 

  8. PETITIONS AND COMMUNICATIONS 

  9. FROM THE MAYOR 

  10. FROM THE PLANNING AND ZONING COMMISSION 

  11. FROM THE CITY ADMINISTRATOR 

    1. Second and Final Reading of an Ordinance Vacating Public Right-of-Way in the City of Muscatine 

      Presented for City Council’s consideration is the second and final reading of an ordinance vacating public right-of-way in the City of Muscatine. The property owners who reside at 305 Burnside are requesting the sale and transfer of a 20’ wide unimproved alley remnant located behind their home. The vacation of the remnant would allow for the construction of a detached garage. The Planning and Zoning Commission unanimously approved the request with the provision the entire unimproved alley remnant be sold to avoid leaving the city with any land-locked property. The owner’s of the property are requesting the third reading of the ordinance be waived and that it be adopted on final reading.

      Is there a motion to approve the final reading of the ordinance as submitted and to direct for its publication as required by law? 

    2. Resolution Authorizing the Sale of City Property 

      Presented for City Council’s consideration is a resolution authorizing the sale of city property. In its previous action, City Council took action to adopt the ordinance on final reading vacating public right-of-way in the City of Muscatine. It is now necessary for City Council to authorize the sale of the vacated public right-of-way.

      Is there a motion to adopt the resolution as submitted? 

    3. Resolution Approving an Executed Deed 

      Presented for City Council’s consideration is a resolution approving an executed deed between the City of Muscatine and Linda L. Allison.

      Is there a motion to adopt the resolution as submitted? 

    4. Resolution Approving an Executed Deed 

      Presented for City Council’s consideration is a resolution approving an executed deed between the City of Muscatine and Dennis E. and P. Diane Schroeder.

      Is there a motion to adopt the resolution as submitted? 

    5. Resolution Approving an Executed Deed 

      Presented for City Council’s consideration is a resolution approving an executed deed between the City of Muscatine and Junior Castillo.

      Is there a motion to adopt the resolution as submitted? 

    6. Resolution Approving an Executed Deed 

      Presented for City Council’s consideration is a resolution approving an executed deed between the City of Muscatine and Daniel B. and Cynthia L. Clark.

      Is there a motion to adopt the resolution as submitted? 

    7. Resolution Approving Plans, Specifications, Form of Contract, Cost Estimate, and Setting Bid Opening Date for Colorado Street Improvement Project 

      Presented for City Council’s consideration is a resolution approving the plans, specifications, form of contract, cost estimate, and setting the bid opening date for the Colorado Street Improvement Project. A public hearing for this project was held earlier in the meeting.

      Is there a motion to adopt the resolution as submitted? 

    8. Resolution Approving the Contract and Bond for the Dawson Street Reconstruction Project 

      Presented for City Council’s consideration is a resolution approving the contract and bond for the Dawson Street Reconstruction Project. The bid for this project was awarded to All American Concrete Inc. in the amount of $195,607.52 at the August 1, 2013 City Council meeting. It is now necessary to approve the contract and bond.

      Is there a motion to adopt the resolution as presented? 

    9. Resolution Awarding the Contract for the 2013 Asphalt Overlay Program 

      Presented for City Council’s consideration is a resolution awarding the contract for the 2013 Asphalt Overlay Program. Three bids were received for this project with the low bid from Brandt Construction in the amount of $192,204.00. The city allocated $250,000 for this project.

      Is there a motion to adopt the resolution as submitted? 

    10. Resolution Approving Rate Adjustments in Title 4, Chapter 5, Sections 4 and 5 (Collection and Drainage and Sewage Rates) 

      Presented for City Council’s consideration is a resolution approving rate adjustments in Title 4, Chapter 5, Sections 4 and 5 (Collection and Drainage and Sewage Rates). The city recently contracted with Veenstra & Kimm to conduct a Sewer Rate Study to determine proper funding for the Water Pollution Control Operations and Reserve Funds as well as the Collection and Drainage Fund. The rate study recommendations include a 3% annual increase in sewer rates and a 2% annual increase in the Collection and Drainage rate over the next five years.

      Is there a motion to adopt the resolution as submitted? 

    11. Resolution Approving Sanitary Sewer Connection Fee for North Crescent Sanitary Sewer Project 

      Presented for City Council’s consideration is a resolution approving the sewer connection fee for the North Crescent Sanitary Sewer Project. This project is an extension of the Mad Creek Sanitary Sewer intended to serve annexed areas located north and between the intersections of Highways 38 and 61 that is now complete and ready to serve the area. The cost for connecting is $913 per acre which will be collected by the city prior to issuance of the connection permit. It is staff’s recommendation City Council restrict any connections to this sewer to serve only property now within or voluntarily annexed in the future to the City of Muscatine.

      Is there a motion to adopt the resolution as submitted? 

    12. Resolution Awarding Contract for the Water Pollution Control Plant Lab Annex Project 

      Presented for City Council’s consideration is a resolution awarding the contract for the Water Pollution Control Plant Lab Annex Project. A total of six bids were received for this project with the low bid from Quality Construction in the amount of $483,108 which includes alternates #1, #2, and #5. The engineer’s estimate for the project was $570,000.

      Is there a motion to adopt the resolution as submitted?

    13. Resolution Setting Public Hearing on the Weed Park Maintenance Building Project 

      Presented for City Council’s consideration is a resolution setting a public hearing on the Weed Park Maintenance Building Project. The maintenance shop located at Weed Park has been operating out of its current location since 1973, and the facility is in need of replacement. City Council approved this project during the fiscal year 2013/2014 budget discussions. Prior to any formal action by City Council, a public hearing is required. This public hearing will take place on Thursday, September 5, 2013, at 7:00 p.m.

      Is there a motion to adopt the resolution as submitted? 

    14. Resolution Accepting Capital Funding Grant and CFP Annual Statements and Authorizing Housing Administrator to Execute the Consolidated Annual Contributions Contract on Behalf of Board of Commissioners 

      Presented for City Council’s consideration is a resolution accepting a capital funding grant and CFP Annual Statements and authorizing Housing Administrator to execute the Consolidated Annual Contributions Contract on behalf of the Board of Commissioners. The Muscatine Municipal Housing Agency annually receives capital funding grants for improving living conditions at Sunset Park and the Clark House. The allocation for Fiscal Year 2014 is $156,062.

      Is there a motion to adopt the resolution as submitted?

    15. Request to Approve Purchase of Sod Cutter for Soccer Complex 

      Presented for City Council’s consideration is a request to approve the purchase of a sod cutter for the Soccer Complex. Three bids were received with the low bid from Turfwerks in the amount of $6,300 for a sod cutter with a Briggs and Stratton engine. There is $7,000 budgeted for this purchase.

      Is there a motion to approve the request as submitted? 

    16. Request to Approve Purchase of Deep-Tine Aerifier for Soccer Complex 

      Presented for City Council’s consideration is a request to purchase a deep-tine aerifier for the Soccer Complex. Two bids were received with the low bid from Turfwerks in the amount of $21,600. There is $33,500 budgeted for this purchase.

      Is there a motion to approve the request as submitted? 

    17. Request to Approve Issuance of Purchase Order for Aquatic Center Painting 

      Presented for City Council’s consideration is a request to approve the issuance of a purchase order for painting of the Muscatine Aquatic Center pool basin. A total of four bids were received with the low bid from Dreyer Painting in the amount of $19,600. There is $25,000 budgeted for this project.

      Is there a motion to approve the request as submitted? 

    18. Request to Authorize 2013-2014 City Deer Hunt 

      Presented for City Council’s consideration is a request to approve the 2013-2014 City Deer Hunt. The deer hunt will take place from September 14, 2013 through January 19, 2014. If approved, the hunt will once again be for bow hunting on approved private property with two acres or more. Property owners may combine parcels to reach the two acre minimum. Hunters will be required to pass the required proficiency test.

      Is there a motion to approve the request as submitted? 

    19. Request to Approve Supplemental Agreement #1 for the Water Pollution Control Plant Lab Annex Project 

      Presented for City Council’s consideration is a request to approve Supplemental Agreement #1 for the Water Pollution Control Plant Lab Annex Project. As a way to reduce costs for the project, Stanley Consultants has proposed a supplemental agreement for services on an as-needed basis. The Supplemental Agreement will be in an amount not to exceed $20,000.

      Is there a motion to approve the request as submitted? 

    20. Request to Authorize Purchase of Used Vehicle for Police Department 

      Presented for City Council’s consideration is a request to authorize the purchase of a used vehicle for the Police Department. A total of three bids were received with the lowest bid from Krieger Motors in the amount of $14,169 for a 2012 Chevrolet Malibu 1LT. There is $15,000 budgeted for this purchase.

      Is there a motion to approve the request as submitted? 

    21. Request to Approve Professional Services Agreement for Petrographic Analysis of Runway 6/24 at the Municipal Airport 

      Presented for City Council’s consideration is a request to approve a professional services agreement for a petrographic analysis of Runway 6/24 at the Municipal Airport. This runway has experienced several blow-ups over the past three years. In an effort to minimize future blow-ups and maintain the primary runway in acceptable condition, the city has been working with the Federal Aviation Administration to develop a pavement maintenance strategy to replace and improve major sections of the runway. The FAA is recommending a petrographic analysis to isolate exactly where the pavement distress is located and has agreed to reimburse the city for the cost of the analysis as part of the overall rehabilitation project. Therefore, it is staff’s recommendation the professional services agreement with CTL Group be approved in the amount of $71,313.

      Is there a motion to approve the request as submitted? 

    22. Request to Authorize Purchase of New Ambulance Chassis 

      Presented for City Council’s consideration is a request to authorize the purchase of a new ambulance chassis. Three bids were received. The low bid was from Mincer Ford in the amount of $27,840; however, according to city policy, local vendors whose bid falls within 2% of the lowest qualified bid can be awarded the contract. Therefore, it is staff’s recommendation the bid from Krieger Motor Company in the amount of $28,050 be accepted. There is $99,000 budgeted for an ambulance refurbishment.

      Is there a motion to approve the request as submitted? 

    23. Request from Fire Department to Issue Purchase Order for In-Vehicle Camera Systems 

      Presented for City Council’s consideration is a request from the Fire Department to issue a purchase order for in-vehicle camera systems. Two bids were received for the vehicle camera systems with the low bid from Keltek Inc. in the amount of $5,462 to supply and install three in-vehicle camera systems in department ambulances. There is $5,500 budgeted for this capital outlay purchase.

      Is there a motion to approve the request as submitted? 

    24. Resolution Accepting 2013 Community Development Block Grant (CDBG) Award for Downtown Revitalization 

      Presented for City Council’s consideration is a resolution accepting a 2013 CDBG award for downtown revitalization. A grant proposal was submitted in January 2013 to revitalize the south sides of the 100 and 200 blocks of E. 2nd Street. This project will enhance the backs of the buildings in this area and create a more pleasing visual experience to this downtown front door. The city’s grant proposal received tentative approval for a $500,000 award in July 2013. It is now necessary for City Council to take action accepting the grant award.

      Is there a motion to adopt the resolution as submitted?

  12. COMMUNICATIONS - RECEIVE AND FILE 

  13. APPROVAL OF BILLS 

    It is recommended bills totaling $1,350,487.47 be approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s). 

  14. COMMUNICATIONS - COUNCIL MEMBERS 

  15. OTHER BUSINESS 

  16. ADJOURNMENT