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AGENDA
REGULAR CITY COUNCIL MEETING
THURSDAY, AUGUST 21, 2014
COUNCIL CHAMBERS - CITY HALL


  1. CALL TO ORDER 

  2. ROLL CALL 

  3. PLEDGE OF ALLEGIANCE 

  4. COMMUNICATIONS – CITIZENS 

  5. CONSENT AGENDA

    The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda.

    * Items 6A-B - Approval of City Council Minutes

    A. Regular City Council Minutes – August 7, 2014

    B. In-Depth Minutes – August 14, 2014

    * Items 8A-E - Petitions and Communications

    A. First reading for a new Class “B” Native Wine Permit, Class “C” Beer Permit and Sunday Sales for Curry’s Express Mart Inc., 4804 Hwy 61 South – Express Mart (pending inspections)

    B. Request for renewal of a Class “C” Liquor License, Outdoor Service and Sunday Sales for Buffalo Wild Wings, 2608 – 2nd Avenue – Blazing Wings Inc. (pending inspections)

    C. Renewal of a Class “C” Liquor License and Sunday Sales for Diamond Dave’s, 1903 Park Avenue – K & E Restaurants Inc. (pending inspections and insurance)

    D. Request from Keep Muscatine Beautiful for Use of City Property for Alexander Clark Blues Showcase

    This request is for the use of the riverfront in front of the Pearl City Station for an Alexander Clark Blues Showcase and beer/wine tent on October 18, 2014 from 5 to 11 p.m.

    E. Request from Keep Muscatine Beautiful for Use of City Property for Communitywide Open House

    This request is for the use of city property for a communitywide open house highlighting designated Muscatine trails and parks on October 18, 2014 from 8 a.m. to 5 p.m.

    * Items 12A - Communications Receive and File

    A. Muscatine County Board of Supervisors – June 9, 2014 and July 28, 2014

    * Bills*

    * Approval of attached Bills for Approval totaling $2,234,876.44 is subject to the approval of any related agenda item(s). 

  6. MINUTES – APPROVAL 

  7. PUBLIC HEARING 

  8. PETITIONS AND COMMUNICATIONS 

  9. FROM THE MAYOR 

  10. FROM THE PLANNING AND ZONING COMMISSION 

  11. FROM THE CITY ADMINISTRATOR 

    1. Resolution Supporting Invitation for City of Muscatine to Host RAGBRAI 2015 

      Presented for City Council’s consideration is a resolution supporting an invitation for the City of Muscatine to host RAGBRAI 2015.

      Is there a motion to adopt the resolution as submitted? 

    2. Resolution Setting Public Hearing for the Forest Parkway Reconstruction Project 

      Presented for City Council’s consideration is a resolution setting a public hearing for the Forest Parkway Reconstruction Project. Prior to any formal action by City Council, a public hearing is required. This hearing will take place on Thursday, September 4, 2014, at 7:00 p.m.

      Is there a motion to adopt the resolution as submitted? 

    3. Resolution Awarding Contract for the 2014 Asphalt Overlay Program 

      Presented for City Council’s consideration is a resolution awarding the contract for the 2014 Asphalt Overlay Program. Three bids were received with the low bid from Illowa Investment Inc. in the amount of $358,507.78. There is $350,000 budgeted for this project.

      Is there a motion to adopt the resolution as submitted? 

    4. Request to Approve Change Order #1 for the Air Release Valve Replacement Phase 2 Project 

      Presented for City Council’s consideration is a request to approve Change Order #1 for the Air Release Valve Replacement Phase 2 Project. The amount of the change order is $4,737.04.

      Is there a motion to approve the request as submitted? 

    5. Resolution Accepting Completed Work for the Air Release Valve Replacement Phase 2 Project and Authorizing Final Payment 

      Presented for City Council’s consideration is a resolution accepting completed work for the Air Release Valve Replacement Phase 2 Project and authorizing final payment to the contractor. The city entered into a contract for this project with Hagerty Earthworks on February 6, 2014 in the amount of $83,900. There was one change order totaling $4,734.04 and a cost savings of $3,900 for a final contract amount of $84,737.04. All work has been completed and the project is now ready to close out.

      Is there a motion to adopt the resolution as submitted? 

    6. Resolution Authorizing Administrative Policy Changes to the Section 8 Tenant Based Housing Choice Voucher Program 

      Presented for City Council’s consideration is a resolution authorizing changes to the Section 8 Administrative Plan. Staff is recommending City Council, acting as the Muscatine Municipal Housing Authority Board of Commissioners, adopt the resolution allowing the MMHA to make changes to the Section 8 Administrative Plan by adopting Section 220 of the 2014 Appropriations Act and approving the biennial inspections option as stated effective August 22, 2014. The MMHA has developed a tenant and owner education plan to mitigate the potential health and safety risks of less frequent inspections and will provide City Council with a review of the policy’s impact biannually.

      Is there a motion to adopt the resolution as submitted? 

    7. Request to Approve Change Order # 1 for the West Hill Sewer Separation Project 

      Presented for City Council’s consideration is a request to approve Change Orders #1-7 for the West Hill Sewer Separation Project. The West Hill Sanitary and Storm Sewer Separation Phase 2 contract was awarded for a base amount of $3,686,599.27 plus a built-in change order. The amount of the change order was to be determined once the site for disposal of project material was determined. The total cost of the change order is $453,670.80. 

      Is there a motion to approve the request as submitted? 

    8. Request to Accept Low Bid for the Quad Valve Vault Installation at the Water Pollution Control Plant 

      Presented for City Council’s consideration is a request to accept the low bid for the quad valve vault installation at the Water Pollution Control Plant. Two bids were received for this project with the low bid from Hagerty Earthworks in the amount of $18,500. There is $31,200 budgeted for this project.

      Is there a motion to approve the request as submitted? 

                     
    9. Request from the Water Pollution Control Plant to Approve Change Order #5 for the Lab Annex Project 

      Presented for City Council’s consideration is a request from the Water Pollution Control Plant to approve Change Order #5 for the Lab Annex Project. Due to inconsistencies with the size of the HVAC unit and door placements, it is necessary to relocate a door frame and adjust some wall depth to satisfy code requirements. A partial wall will also be completed to the ceiling to limit noise and fumes reaching work and break stations in the front.

      Is there a motion to approve the request as submitted? 

    10. Request from Police Department to Purchase Two Panasonic ToughPad Tablet Computers and Mounting Hardware 

      Presented for City Council’s consideration is a request from the Police Department to purchase two Panasonic ToughPad Tablet computers and mounting hardware. The Police Department is requesting authorization to purchase this equipment from Keltek Inc. of Baxter, Iowa, in the amount of $8,454.95. There is $9,000 budgeted for this purchase.

      Is there a motion to approve the request as submitted? 

    11. Request to Approve Engineering and/or Land Surveying Services for the Municipal Airport 

      Presented for City Council’s consideration is a request to approve an engineering and/or land surveying services agreement for the Municipal Airport. This agreement is required as a condition of state and federal funding. The agreement is in an amount not to exceed $16,946 and is effective August 21, 2014 through June 30, 2015.

      Is there a motion to approve the request as submitted? 

    12. Request from the Parks Department to Purchase Infield Machine 

      Presented for City Council’s consideration is a request from the Parks Department to purchase a ball diamond infield machine. The equipment proposed for purchase would replace an aged and worn out piece of equipment. Two bids were submitted with the lowest responsible bid from Turfwerks in an amount not to exceed $17,250. There is $17,500 budgeted for this purchase.

      Is there a motion to approve the request as submitted? 

    13. Request from the Parks Department to Purchase Utility Vehicle 

      Presented for City Council’s consideration is a request from the Parks Department for the purchase of a utility vehicle. This piece of equipment is used at the Soccer Complex, Kent Stein Park, and for trail maintenance throughout the Parks and Recreation Department. Two bids were received with the lowest responsible bid from Sinclair Tractor in an amount not to exceed $14,253. There is $14,500 budgeted for this purchase.

      Is there a motion to approve the request as submitted? 

    14. Request from Parks Department for Issuance of Purchase Order for Phase 1 of the Water Slide Restoration and Maintenance Project 

      Presented for City Council’s consideration is a request from the Parks Department for the issuance of a purchase order for Phase 1 of the Water Slide Restoration and Maintenance Project. Seven proposals were solicited with one proposal received from SlideCare LLC in the amount of $11,035. There is $31,000 budgeted for this project.

      Is there a motion to approve the request as submitted? 

    15. Request from Parks Department to Conduct 2014-2015 Deer Hunt 

      Presented for City Council’s consideration is a request from the Parks Department to conduct the 2014-2015 deer hunt. The hunt will run from September 13, 2014 through January 10, 2015. Hunters will be required to pass a proficiency test.

      Is there a motion to approve the request as submitted? 

    16. Request Authorization to Issue Purchase Order for 2014/2015 Snow Removal in the Central Business District and City Parking Lots 

      Presented for City Council’s consideration is a request for authorization to issue a purchase order for the 2014/2015 snow removal in the Central Business District and city parking lots. One bid was received from Bayfield Snow Removal (Brauns Excavation) whose rate increased $5 per hour on each piece of equipment used.

      Is there a motion to approve the request as submitted? 

    17. Request to Approve Professional Services Agreement for the Harbor Dredge Bridge Pipe Extension Project 

      Presented for City Council’s consideration is a request to approve a professional services agreement for the Harbor Dredge Bridge Pipe Extension Project. Staff is recommending the approval of a PSA with Stanley Consultants in the amount of $15,850 for the engineering and design of this project. There is $90,000 budgeted for this project.

      Is there a motion to approve the request as submitted? 

    18. Request to Approve Memorandum of Understanding with Muscatine County Attorney to Provide Prosecution Services to the City of Muscatine 

      Presented for City Council’s consideration is a request to approve a Memorandum of Understanding with the Muscatine County Attorney to provide prosecution services to the City of Muscatine.

      Is there a motion to approve the request as submitted? 

  12. COMMUNICATIONS - RECEIVE AND FILE 

  13. APPROVAL OF BILLS 

    It is recommended bills totaling $2,234,876.44 be approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s). 

  14. COMMUNICATIONS - COUNCIL MEMBERS 

  15. OTHER BUSINESS 

    1. Request to go into Closed Session Per Iowa Code 21.5 for Litigation 

  16. ADJOURNMENT