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AGENDA
REGULAR CITY COUNCIL MEETING
THURSDAY, MAY 21, 2015
COUNCIL CHAMBERS - CITY HALL

  1. CALL TO ORDER 

  2. ROLL CALL 

  3. PLEDGE OF ALLEGIANCE 

  4. COMMUNICATIONS – CITIZENS 

  5. CONSENT AGENDA

    The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda.

    * Items 6A-B - Approval of City Council Minutes

    A. Regular City Council Minutes – May 7, 2015

    B. In-Depth Council Minutes – May 14, 2015

    * Items 9A-B – From the Mayor

    A. Proclamation Declaring June 7-13, 2015 as “Childhood Cancer Awareness Week”

    B. Proclamation Declaring May 22-23, 2015 as “Poppy Days”

    * Bills*

    * Approval of attached Bills for Approval totaling $1,486,957.68 is subject to the approval of any related agenda item(s). 

  6. MINUTES – APPROVAL 

  7. PUBLIC HEARING 

    1. Proposed Amendment #2 to the Fiscal Year 2014/2015 City Budget

      This public hearing concerns proposed Amendment #2 to the Fiscal Year 2014/215 City Budget. This proposed amendment will increase total budgeted expenditures by $632,500. Budgeted revenues are proposed to be amended by $274,700. Prior to any formal action by City Council, a public hearing is required.

      Now is the time for the public to comment. 

    2. Proposed Runway 6/24 Reconstruction Project at the Municipal Airport 

    3. Proposed Acceptance of Completed Work for the South End Fire Station #2

      This public hearing concerns the acceptance of completed work for the South End Fire Station #2. At this time, the public is welcome to comment on the closure of the project and authorizing final payment to the contractor.

      Now is the time for the public to comment. 

    4. Proposed 2015 Asphalt Overlay Program

      This public hearing concerns the proposed 2015 Asphalt Overlay Program. Annually the City of Muscatine solicits roadway maintenance bids for the Asphalt Overlay Program. Funding for Roadway Maintenance comes from $500,000 of the One Cent Local Option Tax and this year from the increase in gas tax revenues. Prior to any formal action by City Council, a public hearing is required.

      Now is the time for the public to comment. 

  8. PETITIONS AND COMMUNICATIONS 

  9. FROM THE MAYOR 

  10. FROM THE PLANNING AND ZONING COMMISSION 

  11. FROM THE CITY ADMINISTRATOR 

    1. First Reading of an Ordinance Providing for the Establishment of the Muscatine Riverview Reinvestment District Pursuant to Section 15J.4 of the Code of Iowa 

      Presented for City Council’s consideration is the first reading of an ordinance providing for the establishment of the Muscatine Riverview Reinvestment District pursuant to Section 15J.4 of the Code of Iowa. The Riverview Reinvestment District Plan and application were approved by the Iowa Economic Development Authority (IEDA) on March 27, 2015. It is now necessary to establish the Riverview Reinvestment District which will allow for the construction of a new hotel, the redevelopment of an existing building to serve as a conference/events center, and the construction of a new parking ramp.

      Is there a motion to approve the first reading of the ordinance as submitted? 

    2. Second Reading of an Ordinance Adopting the Code of Ordinances of the City Code of Muscatine, Iowa, and Repealing the Code in Effect Prior to July 1, 2015 

      Presented for City Council’s consideration is the second reading of an ordinance adopting the Code of Ordinances of the City Code of Muscatine, Iowa, and Repealing the Code in Effect Prior to July 1, 2015. Work has been completed by city staff and the city attorney’s office on updating the City of Muscatine’s current City Code which is now ready for adoption.

      Is there a motion to approve the second reading of the ordinance as submitted? 

    3. Resolution Approving Amendment #2 to the Fiscal Year 2014/2015 City Budget 

      Is there a motion to adopt the resolution as submitted? 

    4. Resolution Approving the Plans, Specifications, Form of Contract, Cost Estimate, and Setting the Bid Opening Date for the Runway 6/24 Reconstruction Project at the Municipal Airport

      Is there a motion to adopt the resolution as submitted? 

    5. Resolution Accepting Completed Work for the South End Fire Station #2 Project and Authorizing Final Payment

      Is there a motion to adopt the resolution as submitted? 

    6. Resolution Approving the Plans, Specifications, Form of Contract, Cost Estimate, and Setting the Bid Opening Date for the 2015 Asphalt Overlay Project 

      Is there a motion to adopt the resolution as submitted? 

    7. Resolution Accepting Completed Work for the Forest Parkway Reconstruction Project and Authorizing Final Payment 

      Presented for City Council’s consideration is a resolution accepting the completed work for the Forest Parkway Reconstruction Project and authorizing final payment. The reconstruction of Forest Parkway and Long Meadow Lane has been completed. During the construction process, there were three change orders totaling $15,065.44 and quantity adjustments for subdrains, driveway removal and replacement, and sod totaling $6,233.01 for a final contract amount of $184,824.79. Staff is requesting City Council accept the work and authorize final payment to Heuer Construction.

      Is there a motion to adopt the resolution as submitted? 

             
    8. Resolution Writing Off Debts of Former Housing Tenants 

      Presented for City Council’s consideration is a resolution writing off debts of former housing tenants. As a matter of good accounting, the City of Muscatine is directed to write off debts that are doubtful for collection. The amounts written off will be required to be paid back by the former tenants before future housing assistance would be made available to them.

      Is there a motion to adopt the resolution as submitted? 

    9. Resolution Accepting Completed Work for the Lab Annex Project and Authorizing Final Payment 

      Presented for City Council’s consideration is a resolution accepting completed work for the Lab Annex Project and authorizing final payment. The contract for this project was awarded to Quality Construction Services in the amount of $483,108. Change orders totaled $28,858 for a total contract sum of $511,966. It is staff’s recommendation City Council accept the project as completed and authorize final payment to the contractor.

      Is there a motion to adopt the resolution as submitted? 

    10. Request to Approve Agreement with Public Financial Management for Continuing Disclosure Filing Services 

      Presented for City Council’s consideration is a request to approve an agreement with Public Financial Management for continuing disclosure filing services. In March 2011, the city entered into an agreement with Public Financial Management Inc. (PFM) for financial consulting services. The city currently pays PFM an annual retainer not to exceed $8,000 for these services. During the past year the Securities and Exchange Commission has increased their review of Continuing Disclosure filings and the timeliness of those filings. PFM is asking their clients to execute separate agreements for services related to those filings. The fee for this service is $2,000 annually; however, PFM will reduce the annual retainer by this amount so there will be no additional cost to the city.

      Is there a motion to approve the request as submitted? 

    11. Request from Police Department for Authorization to Purchase Two Panasonic ToughPad Tablets 

      Presented for City Council’s consideration is a request from the Police Department to authorize the purchase of two Panasonic ToughPad Tablets along with mounting hardware. Two bids were received with the low bid from Keltek Inc. for the purchase of the PC’s as well as the necessary equipment in the amount of $7,657.61.

      Is there a motion to approve the request as submitted? 

    12. Request to Approve the City of Muscatine’s Sidewalk Policy 

      Presented for City Council’s consideration is a request to approve the City of Muscatine’s Sidewalk Policy. This comprehensive policy addresses three areas of sidewalk infrastructure: 1) Construction of new sidewalks; 2) Repair/replacement of existing sidewalks; and 3) Construction of ADA ramps. Adoption of the Sidewalk Policy meets the City’s Comprehensive Plan goal to provide sidewalks for non-motorist users.

      Is there a motion to approve the request as submitted? 

    13. Request Approval to Reject Bids for the 2015 Sidewalk Program 

      Presented for City Council’s consideration is a request for approval to reject bids for the 2015 Sidewalk Program. Because of the bids coming in too high it is staff’s recommendation City Council reject the bids received for this project. 

      Is there a motion to approve the request as submitted?

  12. COMMUNICATIONS - RECEIVE AND FILE 

       
  13. APPROVAL OF BILLS 

    It is recommended bills totaling $1,486,957.68 approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s). 

  14. COMMUNICATIONS - COUNCIL MEMBERS 

  15. OTHER BUSINESS 

    1. Request to Enter Closed Discussion Per Iowa Code 21.5 to Discuss Potential Litigation with Possible Action to Follow 

  16. ADJOURNMENT