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AGENDA
REGULAR CITY COUNCIL MEETING
THURSDAY, OCTOBER 15, 2015
COUNCIL CHAMBERS - CITY HALL

  1. CALL TO ORDER 

  2. ROLL CALL 

  3. PLEDGE OF ALLEGIANCE 

  4. COMMUNICATIONS – CITIZENS 

    1. Presentation by Greg Jenkins of GMCCI on Proposed Amendment to Hotel TIF Agreement 

  5. CONSENT AGENDA

    The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda.

    * Items 6A-B - Approval of City Council Minutes

    A. Regular City Council Minutes – October 1, 2015

    B. In-Depth City Council Minutes – October 8, 2015

    * Items 8A-B – Petitions and Communications

    A. Request for renewal for a Class “C” Beer Permit and Sunday Sales for New York Dollar Store, 109 East 2nd Street – Antonio Sosa (pending inspections)

    B. Request for Use of City Property for the 2015 Holiday Stroll

    * Items 12A-E – Receive and File

    A. Muscatine County Board of Supervisors – September 14 & 21, 2015

    B. MP&W Communications Utility – August 2015

    C. MP&W Electric Utility – August 2015

    D. MP&W Water Utility – August 2015

    E. City of Muscatine Financial Reports for July and August 2015

    * Bills*

    * Approval of attached Bills for Approval totaling $1,765,721.69 is subject to the approval of any related agenda item(s). 

  6. MINUTES – APPROVAL 

  7. PUBLIC HEARING 

    1. Public Comment on Environmental Assessment Availability for the Proposed Improvement of Mississippi Drive from Main Street to the Norbert F. Beckey Bridge 

      At this time the public will have the opportunity to comment on the Environmental Assessment Availability for the proposed improvement of Mississippi Drive from Main Street to the Norbert F. Beckey Bridge.

      Now is the time for the public to comment. 

    2. Proposed Urban Renewal Plan Amendment for the Consolidated Muscatine Urban Renewal Area

      This public hearing concerns a proposed Urban Renewal Plan Amendment for the Consolidated Muscatine Urban Renewal Area. The amendment of the Plan will facilitate the undertaking of a new urban renewal project consisting of providing tax increment financing support to Union Tank Company. Prior to any formal action by City Council, a public hearing is required.

      Now is the time for the public to comment. 

    3. Proposed Development Agreement with Union Tank Car Company, Authorizing Annual Appropriation Tax Increment Payments and Pledging Certain Tax Increment Revenues to the Payment of the Agreement 

      This public hearing concerns a proposed development agreement with Union Tank Car Company, authorizing annual appropriation tax increment payments and pledging certain tax increment revenues to the payment of the agreement. The city is proposing to enter into an agreement with Union Tank Car Company in connection with the expansion of the company’s coating and repair shop facilities, operations and workforce in the Consolidated Muscatine Urban Renewal Area. The agreement will provide financial incentives to the company in the form of annual appropriation incremental property tax payments in an amount not to exceed $45,000. Prior to any formal action by City Council, a public hearing is required. 

      Now is the time for the public to comment. 

    4. Proposed Community Development Block Grant Revitalization Project

      This public hearing concerns the proposed Community Development Block Grant Revitalization Project. The City of Muscatine received and accepted a grant from the Iowa Economic Development Authority to complete this project. HBK Engineering has completed the design of the project and is ready to move it forward. Prior to any formal action by City Council, a public hearing is required.

      Now is the time for the public to comment. 

             
  8. PETITIONS AND COMMUNICATIONS 

  9. FROM THE MAYOR 

  10. FROM THE PLANNING AND ZONING COMMISSION 

      
  11. FROM THE CITY ADMINISTRATOR 

    1. Resolution Approving Urban Renewal Plan Amendment for the Consolidated Muscatine Urban Renewal Area 

      Is there a motion to adopt the resolution as submitted? 

    2. Resolution Approving Development Agreement with Union Tank Car Company, Authorizing Annual Appropriation Tax Increment Payments and Pledging Certain Tax Increment Revenues to the Payment of the Agreement 

      Is there a motion to adopt the resolution as submitted? 

    3. Resolution Consenting to Assignment of the Muscatine Mall Development Agreement and Finance Increment Payments 

      Presented for City Council’s consideration is a resolution consenting to assignment of the Muscatine Mall Development Agreement and finance increment payments. The city previously authorized and entered into a development agreement with Financial District Properties MM LLC, KRE LLC and Mogul Holdings LLC (collectively, the original developer). The original developer is requesting City Council consent to the assignment of all of its rights and responsibilities under the agreement to Muscatine Mall Management II LLC. 

      Is there a motion to adopt the resolution as submitted? 

             
    4. Resolution Approving the Plans, Specifications, Form of Contract, Cost Estimate, and Setting the Bid Opening Date for the Community Development Block Grant Downtown Revitalization Project 

      Presented for City Council’s consideration is a resolution approving the plans, specifications, form of contract, cost estimate, and setting the bid opening date for the Community Development Block Grant Downtown Revitalization Project. The City of Muscatine received and accepted a grant from the Iowa Economic Development Authority to complete this project. HBK Engineering has completed the design of the project and is ready to move the project forward.

      Is there a motion to adopt the resolution as submitted? 

             
    5. Resolution Approving the Contract and Bond for the Runway Renovation Project at the Municipal Airport 

      Presented for City Council’s consideration is a resolution approving the contract and bond for the Runway Renovation Project. On October 1, 2015 City Council awarded the contract for this project to Manatts of Brooklyn, Iowa, in the amount of $3,985,699.84. It is now appropriate to approve the contract and bond for this project.

      Is there a motion to adopt the resolution as submitted? 

    6. Resolution Accepting Completed Work for the 2015 Asphalt Overlay Program and Authorizing Final Payment 

      Presented for City Council’s consideration is a resolution accepting the completed work for the 2015 Asphalt Overlay Program and authorizing final payment to the contractor. In June 2015 City Council awarded the contract from this project to Illowa Investments Inc. in the amount of $548,070.80. Additional work added to this project totaled $42,828.65 for a final project total of $590,899.45. It is staff’s recommendation the work be accepted by City Council and final payment made to the contractor.

      Is there a motion to adopt the resolution as submitted? 

    7. Resolution Accepting Completed Work for the 2015 Sidewalk Program and Authorizing Final Payment 

      Presented for City Council’s consideration is a resolution accepting completed work for the 2015 Sidewalk Program and authorizing final payment. In June 2015 City Council awarded the contract for this project to All American Construction in the amount of $146,267. There were no change orders and the final contract amount was $120,463.39. It is staff’s recommendation the work be accepted by City Council and final payment made to the contractor.

      Is there a motion to adopt the resolution as submitted? 

    8. Request to Authorize Submission of Fiscal Year 2014/2015 Annual Financial Report to the State of Iowa 

      Presented for City Council’s consideration is a request to authorize submission of the Fiscal Year 2014/2015 Annual Financial Report to the State of Iowa. This report includes all budgeted funds of the city and was prepared on a budget basis. Revenues and other financing sources totaled $70,865,784 for the year and expenditures and other uses totaled $58,322,266. Actual city expenditures in each functional area were within the budgeted amounts as required by the state.

      Is there a motion to approve the request as submitted? 

    9. Request to Approve Updated Memorandum of Understanding with the Iowa Department of Administrative Services for City’s Participation in State Income Offset Program 

      Presented for City Council’s consideration is a request to approve an updated Memorandum of Understanding (MOU) with the Iowa Department of Administrative Services (DAS) for the city’s participation in the State Income Offset Program. The DAS recently updated the language in the MOU agreements with participating entities. The update centers on the appeal process participants must have in place. The city has had an appeal process in place but staff is in the process of formalizing this process.

      Is there a motion to approve the request as submitted? 

    10. Request Authorization to Issue Purchase Order for the 2015/2016 Snow Removal in the Central Business District and City Parking Lots 

      Presented for City Council’s consideration is a request to authorize the issuance of a purchase order for the 2015/2016 snow removal in the Central Business District and city parking lots. One bid was received from Bayfield Snow Removal. The hourly rate has increased to $20 per hour on the endloader and road grader and increased $5 per hour on dump trucks and pickups with snowplows.

      Is there a motion to approve the request as submitted? 

    11. Request Authorization to Approve Professional Services Agreement for Update of the Master Plan for Riverside Park 

      Presented for City Council’s consideration is a request to approve a professional services agreement for the update of the Master Plan for Riverside Park. The city is in need of an updated Master Plan for Riverside Park and the timing is ideal as it will dovetail with the upcoming Mississippi Drive Corridor Project. SmithgroupJJR was responsible for the previous Master Plan. Using SmithgroupJJR coupled with Bolton-Menk (Mississippi Drive), the city will be establishing a well-conceived and well-designed plan for the Central Business District. 

      Is there a motion to approve the request as submitted? 

    12. Request Authorization to Purchase Police Vehicle 

      Presented for City Council’s consideration is a request to authorize the purchase of vehicle for the Police Department. Two bids were received for the replacement of an existing Chevy Tahoe with a 2016 Tahoe. The low bid was from Krieger Auto Group in the amount of $36,015. There is $42,000 budgeted for this purchase.

      Is there a motion to approve the request as submitted? 

             
    13. Request Authorization to Purchase Combination Sewer Cleaning Machine (Jet/Vac) 

      Presented for City Council’s consideration is a request to authorize the purchase of a combination sewer cleaning machine (Jet/Vac). Three bids were received with the low bid from Truck Country in the amount of $346,178 and the alternate bids totaling $6,850 for the alternate debris body ejector unloading and compaction dewatering system and hydro excavation king for a total bid amount of $353,028. There is $400,000 budgeted for this purchase.

      Is there a motion to approve the request as submitted? 

    14. Request Authorization to Extend “No Parking” on Webster Street 

      Presented for City Council’s consideration is a request to extend “No Parking” on Webster Street. A “No Parking” sign currently exists on the north side of Webster Street by Isett Avenue but when vehicles are parked across from one another, it is difficult to see traffic that is eastbound on Webster or turning west from Isett. The Traffic Committee is recommending moving the “No Parking” sign further west by the portion of Webster that is wider for park users. This should provide ample parking and open up the Webster/Isett intersection more for motorists.

      Is there a motion to approve the request as submitted? 

    15. Request from Fire Department to Purchase Two Toughbook Laptop Computers 

      Presented for City Council’s consideration is a request from the Fire Department to purchase two Toughbook laptop computers. The purchase of these two laptops will properly outfit the ambulances with the hardware needed for the new Patient Care Report software recently purchased. It is staff’s recommendation the laptops be purchased from Kel Tec in the amount of $7,645.42. These computers were not included in the original ambulance budget; however, the actual 2014/2015 ending balance was significantly higher than projected. Therefore, it is being proposed the 2015/2016 budget be amended to include funding for these computers.

      Is there a motion to approve the request as submitted? 

    16. Request from Water Pollution Control Plant for Upgrades to Final Eight Lift Stations 

      Presented for City Council’s consideration is a request from the Water Pollution Control Plant for upgrades to the final eight lift stations. The WPCP has been in the process of updating all lift station PLC’s with Micrologix PLC’s since 2012. A bid was received from Primex Controls (formerly ICS Healy-Ruff) in the amount of $174,680 for the upgrades. Primex Controls was the contractor involved in upgrading the other lift stations and currently has a service contract with the WPCP. In order to maintain continuity in programming and service, Primex was the only vendor submitting a bid. There is $180,000 budgeted for the upgrades.

      Is there a motion to approve the request as submitted? 

    17. Request to Approve Submission of LIFT Grant Application Subject to Local Commitment 

      Presented for City Council’s consideration is a request to approve the submission of a grant application to the Linking Iowa’s Freight Transportation System (LIFTS) program. The program is a new grant funding opportunity from the Iowa Department of Transportation to seek and address gaps in multi-modal funding to assist in bolstering the freight transportation whether it be truck train, barge, airplane, or several modes. Staff is recommending an application be submitted for a planning and feasibility study for a potential intermodal container port facility on the Mississippi River in Muscatine. A grant application for up to $200,000 from the LIFTS program is being proposed. The required 20% match will come from private sources. The submission deadline is October 23, 2015. 

      Is there a motion to approve the request as submitted? 

    18. Request to Approve Amendment #3 to the Base Agreement with Stanley Consultants for the Mississippi Drive Corridor Project 

      Presented for City Council’s consideration is a request to approve Amendment #3 to the base agreement with Stanley Consultants for the Mississippi Drive Corridor Project. The approval of this amendment will allow the consultant to complete historic work as outlined in the Memorandum of Understanding with the Iowa Department of Transportation. Completion of this work will allow 80% of the cost to be covered under the federal grant. 

      Is there a motion to approve the request as submitted? 

  12. COMMUNICATIONS - RECEIVE AND FILE 

       
  13. APPROVAL OF BILLS 

    It is recommended bills totaling $1,765,721.69 be approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s). 

  14. COMMUNICATIONS - COUNCIL MEMBERS 

  15. OTHER BUSINESS 

  16. ADJOURNMENT