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AGENDA
REGULAR CITY COUNCIL MEETING
THURSDAY, MARCH 17, 2016 - 7:00 P.M.
COUNCIL CHAMBERS - CITY HALL
  1. CALL TO ORDER 

  2. ROLL CALL 

  3. PLEDGE OF ALLEGIANCE 

  4. COMMUNICATIONS – CITIZENS 

  5. CONSENT AGENDA

    The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda.

    * Items 6A-B - Approval of City Council Minutes

    A. Regular City Council Minutes – March 3, 2016

    B. In-Depth City Council Minutes – March 10, 2016

    * Items 8A-C – Petitions and Communications

    A. Request on first and second reading for a Special Class “C” Liquor License for Hy-Vee – Clubroom, 2400 – 2nd Avenue – Hy-Vee, Inc. (pending inspections)

    B. Request for renewal of a Special Class “C” Liquor License and Sunday Sales for Happy Joe’s Pizza & Ice Cream Parlor, 203 Lake Park Blvd. – Max Brewer Corp. (pending inspections and insurance)

    C. Request for renewal of a Class “C” Beer Permit and Sunday Sales for Loos Inc., 711 Park Avenue – Loos Inc. (pending inspections and insurance)

    * Items 9A-D – From the Mayor

    A. Proclamation Declaring April 2016 as “National Donate Life Month”

    B. Proclamation Declaring April 2016 as “Child Abuse Prevention Month”

    C. Proclamation Declaring April 10-16, 2016 as “Muscatine Volunteer Week”

    D. Proclamation Declaring April 7, 2016 as “Junior Achievement Day”

    * Items 12A-B – Receive and File

    A. Muscatine County Board of Supervisors – February 15 & 22, 2016

    B. City of Muscatine Financial Reports – February 2016

    * Bills*

    * Approval of attached Bills for Approval totaling $2,719,106.14, which includes receipt summaries and journal entries for January 2016, is subject to the approval of any related agenda item(s). 

  6. MINUTES – APPROVAL 

  7. PUBLIC HEARING 

    1. Proposed Mulberry Avenue Improvement Project

      This public hearing concerns the proposed Mulberry Avenue Improvement Project. Mulberry Avenue from Palms Drive to Houser Street has been designated for reconstruction by the city. The estimated cost of the project is $2.37 million. Federal funds for this project total $1.2 million. The estimated cost for sanitary and storm sewer improvements is $350,000. Prior to any formal action by City Council, a public hearing is required.

      Now is the time for the public to comment. 

  8. PETITIONS AND COMMUNICATIONS 

  9. FROM THE MAYOR 

  10. FROM THE PLANNING AND ZONING COMMISSION 

    1. Resolution Approving Replat of McCleary’s First Addition – Phase I 

      Presented for City Council’s consideration is a resolution approving the replat of McCleary’s First Addition – Phase I. A request has been filed for a combined preliminary/final plat for a two lot subdivision in Muscatine County but within two miles of the City of Muscatine. The proposed replat would enlarge both lots by adding land from an adjoining parcel to each one. The Planning & Zoning Commission unanimously recommends City Council take action to approve the replat.

      Is there a motion to adopt the resolution as submitted? 

  11. FROM THE CITY ADMINISTRATOR 

    1. Resolution Approving Plans, Specifications, Form of Contract, Cost Estimate and Setting the Bid Opening Date for the Mulberry Avenue Improvement Project 

      Is there a motion to adopt the resolution as submitted? 

    2. Resolution Approving Contract and Bond for the Community Development Block Grant Downtown Revitalization Façade Project 

      Presented for City Council’s consideration is a resolution approving the contract and bond for the CDBG Downtown Revitalization Façade Project. The bid for this project was awarded to Woodruff Construction in the amount of $319,800 at the March 3, 2016 City Council meeting. At this time it is necessary to approve the contract and bond for the project.

      Is there a motion to adopt the resolution as submitted? 

    3. Resolution Authorizing Outdoor Dining for Boonies on the Avenue 

      Presented for City Council’s consideration is a resolution authorizing outdoor dining for Boonies on the Avenue located at 214 Iowa Avenue. This outdoor dining structure was placed at the same location during 2014 and 2015 as part of the city’s pilot program. In July 2015 the pilot program was made permanent by the addition of Section 3-1-6 to the City Code. As specified in the Code, the easement agreement is only good for one year with on-street dining allowed April 1st through October 15th.

      Is there a motion to adopt the resolution as submitted? 

    4. Resolution Authorizing the Assessment of Unpaid Abatement Fees to Private Properties 

      Presented for City Council’s consideration is a resolution authorizing the assessment of unpaid abatement costs to private properties. Periodically the city takes action to assess unpaid nuisance abatement costs to private properties. The fee being requested for assessment at this time totals $4,286.97.

      Is there a motion to adopt the resolution as submitted? 

    5. Request to Approve Professional Services Agreement for Development of Landfill Master Plan and Future Development Options 

      Presented for City Council’s consideration is a request to approve a professional services agreement for development of a Landfill Master Plan and future development options. The Iowa Department of Natural Resources requires that future development plans be put in place for Phases 5 and 6 landfill cells. In fiscal year 2017/2018 the Phase 5 landfill cell will be constructed, and plans need to begin now on the design work and planning for the future landfill cells to get approval from the IDNR before bids can be solicited next year. Staff recommends approval of Option A from Barker Lemar in the amount of $130,340.

      Is there a motion to approve the request as submitted? 

    6. Request to Approve Professional Services Agreement for Survey Control, Site Map, and Cover Verification at the Landfill 

      Presented for City Council’s consideration is a request to approve a professional services agreement for survey control, site map, and cover verification at the landfill. The landfill has not had its site map updated for many years. Updating the map will allow for new survey control points to be placed on site and around the landfill facilities. Along with updating the site map, this proposal will allow for verification of a closed area that was considered closed by pre-1989 landfill rules. The IDNR has requested soil borings from the older sections of the landfill closed during this time. Staff is recommending approval of a professional services agreement with Barker Lemar in the amount of $28,600.

      Is there a motion to approve the request as submitted? 

    7. Request to Authorize Issuance of Purchase Order for Refuse Collection Carts 

      Presented for City Council’s consideration is a request to authorize the issuance of a purchase order for refuse collection carts. Three bids were received for this purchase with two of those bids not meeting the bid specifications. It is staff’s recommendation City Council authorize the issuance of a purchase order to Rehrig Pacific Company in the amount of $112,695. There is $115,000 budgeted for this purchase.

      Is there a motion to approve the request as submitted? 

    8. Request to Approve Contracts Allowing MuscaBus to Continue as Transportation Provider for Iowa Medicaid Passengers 

      Presented for City Council’s consideration is a request to approve contracts allowing MuscaBus to continue as a transportation provided for Iowa Medicaid passengers. The State of Iowa has chosen to privatize Medicaid. In August 2015 there were four Managed Care Organizations (MCO) selected as were three transportation brokers. It is staff’s recommendation contracts be approved between the brokers and the MCO’s allowing MuscaBus to continue to receive payment for Medicaid rides to our passengers.

      Is there a motion to approve the request as submitted? 

    9. Request from Water Pollution Control Plant to Approve Bio-Gas Utilization Study 

      Presented for City Council’s consideration is a request from the Water Pollution Control Plant to approve a Bio-Gas Utilization Study. A Supplemental Agreement with Stanley Consultants has been updated for the High Strength Waste Project to proceed with design, engineering, bidding, and construction services. The agreement was originally drafted in 2014 and has been updated to reflect ongoing concept modifications. The cost of the agreement is $283,450, and it is part of the engineering and design portion of the budgeted $2.2 million. 

      Is there a motion to approve the request as submitted? 

    10. Request from Water Pollution Control Plant to Approve Design and Engineering Study for the High Strength Waste Receiving Station 

      Presented for City Council’s consideration is a request from the Water Pollution Control Plant to Approve a Design and Engineering Study for the High Strength Waste Receiving Station. Stanley Consultants has submitted a proposed Supplemental Agreement in the amount of $31,080. The study will include a “watershed” analysis that will identify waste producers seeking an alternative disposal of waste. There is $30,000 budgeted for this study. Several areas of scope have been reduced to bring the price of this study closer to the budget amount. 

      Is there a motion to approve the request as submitted? 

  12. COMMUNICATIONS - RECEIVE AND FILE 

       
  13. APPROVAL OF BILLS 

    It is recommended bills totaling $2,719,106.14, which includes receipt summaries and journal entries for January 2016, be approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s). 

  14. COMMUNICATIONS - COUNCIL MEMBERS 

  15. OTHER BUSINESS 

  16. ADJOURNMENT