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AGENDA
THURSDAY, SEPTEMBER 16, 2010
REGULAR CITY COUNCIL MEETING
LOWER LEVEL CONFERENCE ROOM - CITY HALL

  1. CALL TO ORDER
  2. ROLL CALL
  3. INVOCATION
  4. PLEDGE OF ALLEGIANCE
  5. COMMUNICATIONS – CITIZENS
     
    1. Public Appeal of Nuisance Abatement Concerning Property Located at #6 Alleyne Drive

      At this time the owner of the property at #6 Alleyne Drive will present his appeal of the nuisance abatement.
  6. MINUTES - APPROVAL

    1. City Council Meeting – September 2, 2010
    2. In-Depth Council Meeting – September 9, 2010
  7. CONSENT AGENDA

    The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda.

    * 9 – A-C
    * 13 – A-B
    * Bills

    * * Approval of attached Bills for Approval totaling $1,831,721.84 is subject to the approval of any related agenda item(s).
  8. PUBLIC HEARING
  9. PETITIONS AND COMMUNICATIONS

    1. Second reading on a new Class B Beer and Sunday Sales Permit for Pete’s Tap, 1820 Angle Street – Oscar’s LLC (pending inspections)
    2. Request for renewal of a Class C Beer and Sunday Sales Permit for Casey’s General Store #1484, 1111 Oregon Street – Casey’s Marketing Company (pending inspections)
    3. Request for renewal of a Class B Liquor License and Sunday Sales Permit for Econolodge, 2402 Park Avenue – Kesi Investments Inc. (pending receipt of final paperwork)
    4. Request from Downtown Action Alliance for Use of City Property for Fall Festival

      Presented for City Council’s consideration is a request from the Downtown Action Alliance for the use of city property for a Fall Festival. The proposed date for the festival is October 9, 2010, and the location is the parking lot located at the corner of W. 2nd and Pine streets. Setup will begin at 8 a.m. with the festival itself taking place from 11 a.m. to 6 p.m.

      Is there a motion to approve the request as submitted?
    5. Request from Muskie Cheer Booster Club for Approval of Fireworks Display

      Presented for City Council’s consideration is a request from the Muskie Cheer Booster Club for approval of a fireworks display. The display will take place following the Muscatine High School homecoming game on Friday, September 24, 2010. The 15-minute show will be handled by Dan Garrison. The Muscatine School Board has already approved the fireworks display.

      Is there a motion to approve the request as submitted?
  10. FROM THE MAYOR

    1. Request to Set Trick or Treat Night on Saturday, October 30, 2010, from 5 to 7 p.m.

      Is there a motion to approve the request as submitted?
    2. Request to Approve Proclamations Declaring October as “Domestic Violence Awareness Month”, October 3, 2010 as “CROP Walk for Hunger Day”; and October 3-9, 2010 as “Public Power Week”

      Is there a motion to approve the proclamations as submitted?
  11. FROM THE PLANNING AND ZONING COMMISSION
  12. FROM THE CITY ADMINISTRATOR

    1. Second Reading of an Ordinance Approving Partial Vacation of Rights-of-Way and Easements Located within the Cedars First and North Port Commons Additions

      Presented for City Council’s consideration is the second reading of an ordinance approving the partial vacation of rights-of-way and easements located within the Cedars First and North Port Commons Additions. A request has been received from VMI North Port Commons LLC to vacate portions of existing easements and rights-of-way in these additions that will provide a 2.5 acre site for construction of a new retail business and parking lot. The developer has requested that City Council waive the City Council rules and adopt the ordinance on third and final reading.

      Is there a motion to adopt the ordinance as submitted?
    2. Resolution Approving the Final Plat for Cedars Second Addition in the City of Muscatine

      Presented for City Council’s consideration is a resolution approving the final plat for Cedars Second Addition in the City of Muscatine. Previously City Council adopted an ordinance approving the partial vacation of rights-of-way and easements located within the Cedars First and North Port Commons Additions. It would now be appropriate to adopt the resolution approving the final plat for the Cedars Second Addition.

      Is there a motion to adopt the resolution as submitted?
    3. Final Reading of an Ordinance Amending Title 7 Police Regulations, Chapter 20 Traffic, Adding a New Section 10 Automated Traffic Enforcement

      Presented for City Council’s consideration is the final reading of an ordinance amending Title 7 Police Regulations, Chapter 20 Traffic, adding a new Section 10 Automated Traffic Enforcement (ATE). On December 17, 2009, City Council took action to award the contract for the ATE control system to Gatso USA. Prior to the installation of the ATE’s, City Council must first amend the ordinance to add a section on Automated Traffic Enforcement.

      Is there a motion to adopt the final reading of the ordinance as submitted and authorize for its publication as required by law.
    4. Resolution Accepting Easements for Weed Park to Wildcat Den State Park Trail Project

      Presented for City Council’s consideration is a resolution accepting easements for the Weed Park to Wildcat Den State Park Trail Project. The city plans to construct a trail linking Weed Park to roadways providing access to Wild Cat Den State Park. This trail will affect three institutions. Two of the easement documents have been signed and are being submitted for approval. The third easement is still being processed and will be submitted for approval once it has been completed.

      Is there a motion to adopt the resolution as submitted?
    5. Resolution Accepting Easements for Hershey Avenue Sewer Separation Project

      Presented for City Council’s consideration is a resolution accepting easements for the Hershey Avenue Sewer Separation Project. Easements are required from two property owners along Hershey Avenue to allow for replacement of an existing manhole and to separate a drainage line from the sanitary sewer and install a new line into the storm sewer line. Both easements have been signed and are being submitted for City Council’s approval.

      Is there a motion to adopt the resolution as submitted?
    6. Resolution Accepting Easements for Papoose Creek Sewer Structure Access Project

      Presented for City Council’s consideration is a resolution accepting easements for the Papoose Creek Sewer Structure Access Project. This project calls for a roadway to be constructed to the Papoose Sewer Structure located off Cedar Street. A trash rack will be installed and protective fencing added to improve safety and operation. An existing easement provides access to the structure; however, two new easements are necessary to provide full access and to provide construction room. Both easements have been signed and are being submitted for City Council’s approval.

      Is there a motion to adopt the resolution as submitted?
    7. Resolution Accepting Completed Work for 212 Grover Street and Authorizing Final Payment

      Presented for City Council’s consideration is a resolution accepting completed work for 212 Grover Street and authorizing final payment. On July 2, 2010 the city entered into a contract with Daniels Construction of Muscatine in the amount of $22,240 for rehabilitation to the home at this location. The work was completed on September 16, 2010 with one change order in the amount of $3,900 for a final contract amount of $26,140. It is staff’s recommendation the completed work be accepted and final payment authorized to the contractor.

      Is there a motion to adopt the resolution as submitted?
    8. Resolution Accepting Completed Work for 1407 Mill Street and Authorizing Final Payment

      Presented for City Council’s consideration is a resolution accepting completed work for 1407 Mill Street and authorizing final payment. On March 10, 2010 the city entered into a contract with North Construction of Muscatine in the amount of $34,987 for rehabilitation to the home at this location. The work was completed on July 9, 2010 with two change orders that created a deduction of $440 for a total contract amount of $34,547. It is staff’s recommendation the completed work be accepted and final payment authorized to the contractor.

      Is there a motion to adopt the resolution as submitted?
    9. Resolution Approving the Annual Street Finance Report for the Fiscal Year Ending June 30, 2010

      Presented for City Council’s consideration is a resolution approving the city’s Annual Street Finance Report for the fiscal year ending June 30, 2010. Annually cities in Iowa are required to complete and submit to the Iowa Department of Transportation the City Street Finance Report showing all street-related expenditures and related funding sources. Street-related expenditures for the year totaled $6,184,011 which includes the cost of street lighting provided by Muscatine Power & Water of $270,336, resulting in $5,913,657 of expenditures paid from various city funding sources.

      Is there a motion to adopt the resolution as submitted?
    10. Request to Approve Purchase of Ambulance Chassis

      Presented for City Council’s consideration is a request to approve the purchase of an ambulance chassis. The Fire Department has been refurbishing ambulances instead of purchasing new ones, which is a cost savings of approximately $30,000 on each ambulance replacement. Prior to refurbishing an ambulance, it is necessary to purchase a new chassis. Four bids were received for the chassis with the low bid from Shottenkirk in the amount of $26,081.46. A bid was received from the Krieger Motor Company in the amount of $26,224. According to city policy, City Council can award the bid to the local vendor whose bid is within 2% of the lowest qualified bid. Therefore, it is staff’s recommendation the bid from Krieger Motor Company be accepted.

      Is there a motion to approve the request as submitted?
    11. Request to Accept I-JOBS II Grant Agreement for Fire Station #2

      Presented for City Council’s consideration is a request to accept an I-JOBS II grant agreement for Fire Station #2. The Fire Department applied for this grant to assist in the relocation and building of a new fire station on Stewart Road. The grant agreement, which totals $850,250, is provided by the Iowa Finance Authority. As a requirement of the agreement, 10% of the awarded funds must be used within the first 90 days.

      Is there a motion to approve the request as submitted?
    12. Request to Approve Professional Services Agreement for Fire Station #2

      Presented for City Council’s consideration is a request to approve a professional services agreement with Invision Architectural for Fire Station #2. The city received notification that it was awarded an I-JOBS II grant for the new fire station in the amount of $850,250. Staff is now requesting authorization to enter into a new professional services agreement with Invision Architectural in the amount of $54,250 to continue the work for the construction of the new fire station.

      Is there a motion approve the request as submitted?
    13. Request to Approve Purchase of Easements for Phase II of the Mad Creek Levee Improvement Project

      Presented for City Council’s consideration is a request to purchase property from RMI Investments and David J. Bird and Linda J. Bird in the amount of $19,000 for Phase II of the Mad Creek Levee Improvement Project. The city is completing the process of acquiring temporary and permanent easements for this project. In order to prepare the final plans and specifications, it is necessary to have all property needed acquired and ready for construction. The offer for a temporary construction easement and permanent right-of-way levee easement is being submitted for approval.

      Is there a motion to approve the request as submitted?
    14. Request to Approve Purchase of Easements for Phase II of the Mad Creek Levee Improvement Project

      Presented for City Council’s consideration is a request to purchase property from Robert P. Bryant and Rosemary Bryant in the amount of $700 for Phase II of the Mad Creek Levee Improvement Project. The city is completing the process of acquiring temporary and permanent easements for this project. In order to prepare the final plans and specifications, it is necessary to have all property needed acquired and ready for construction. The attached offer for permanent right-of-way levee easements is being submitted for approval.

      Is there a motion to approve the request as submitted?
    15. Request to Approve Design Contract with Stanley Consultants for the West Hill Sewer Separation Project

      Presented for City Council’s consideration is a request to approve a design contract with Stanley Consultants for the West Hill Sewer Separation Project. The West Hill area is the last part of the community with combined sewers. Representatives of Stanley Consultants gave a presentation to City Council in August 2010 detailing a four-phased schedule for completion of the project. The cost for the design of all phases is $3,669,129. The proposal also includes an additional $547,005 for surveying for a total cost of $4,216,134. The estimated cost for construction of all four phases is $36.1 million using 2010 dollars.

      Is there a motion to approve the request as submitted?
    16. Request to Approve Installation of Bicycle Racks in the Downtown Area

      Presented for City Council’s consideration is a request to install bicycle racks in the downtown area. Representatives of the Melon City Bike Club and the Downtown Merchants Association are requesting the placement of five bike racks in the Central Business District. The bike racks are designed as public art and would be located on 2nd Street at the intersections of Cedar, Sycamore, Iowa and Chestnut and also at Iowa Avenue and Mississippi Drive. The cost of the racks is $3,394, and they will be donated to the city. They can be removed in late fall and re-installed in the spring. The bike club and merchants association will work with city staff regarding the exact location to ensure compliance with ADA standards for clearance and liability considerations. The Traffic Committee has reviewed this request and is recommending its approval.

      Is there a motion to approve the request as submitted?
    17. Request to Approve Emergency Light Bars for Three Squad Cars

      Presented for City Council’s consideration is a request to approve the purchase of emergency light bars for three squad cars. A low bid was received from CEC for the light bars in the amount of $6,077.50. There is $6,700 budgeted for this purchase. The light bars will replace three of the existing older outdated light bars when the switchover is done for new squad cars purchased this fiscal year.

      Is there a motion to approve the request as submitted?
  13. COMMUNICATIONS - RECEIVE AND FILE

    1. Muscatine County Board of Supervisors – August 23, 2010
    2. Board of Water, Electric, and Light Trustees – July 27, 2010
  14. APPROVAL OF BILLS

    It is recommended bills totaling $1,831,721.84 be approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s).
  15. COMMUNICATIONS - COUNCIL MEMBERS
  16. OTHER BUSINESS
  17. ADJOURNMENT