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AGENDA
THURSDAY, NOVEMBER 4, 2010
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL

  1. CALL TO ORDER
  2. ROLL CALL
  3. INVOCATION
  4. PLEDGE OF ALLEGIANCE
  5. COMMUNICATIONS – CITIZENS

    1. Swearing in of Firefighter Aaron Meredith
  6. MINUTES - APPROVAL

    1. City Council Meeting – October 21, 2010
    2. Special City Council Meeting – October 21, 2010
  7. CONSENT AGENDA

    The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda.

    * 9 – A-I
    * 13 – A-I
    *Bills

    * * Approval of attached Bills for Approval totaling $1,558,859.81 is subject to the approval of any related agenda item(s).
  8. PUBLIC HEARING
  9. PETITIONS AND COMMUNICATIONS

    1. Second reading for a new Class C Beer and Sunday Sales Permit for A&E Convenience, 4701 South Highway #61 – A&E Convenience LLC (pending final paperwork)
    2. Second reading for a new Class WBN Native Wine Permit for Past Time Antiques & Uniques, 1003 Park Avenue – Jeff and Sharon Schnedler
    3. Request for a five-day BW Beer/Wine Permit for Wine-Nutz at Muscatine Art Center, 1314 Mulberry Avenue for a special event to be held November 20, 2010 (pending final paperwork)
    4. Request for renewal of a Class BC Beer and Sunday Sales Permit for Aldi Inc. #05, 1820 Park Avenue – Aldi Inc.
    5. Request for renewal of a Class BC Beer and Sunday Sales Permit for Muscatine Citgo Fast Break, 2603 2nd Avenue – Reif Oil Co.
    6. Request for renewal of a Class BW Beer/Wine and Sunday Sales Permit for Salvatore’s, 313 E. 2nd Street – Salvatore Vitale’s Italian Restaurant LLC
    7. Request for renewal of a Class LC Liquor License with Sunday Sales and Outdoor Service for Missipi Brewing Co., 107 Iowa Avenue – R&D Operations Ltd.
    8. Request for renewal of a Class LC Liquor License with Sunday Sales Permit for Twin Sports Bar, 810 Park Avenue – Twin Sports Bar LLC
    9. Request for Cigarette/Tobacco Permit for A&E Convenience LLC, 4701 South Highway 61
  10. FROM THE MAYOR
  11. FROM THE PLANNING AND ZONING COMMISSION
  12. FROM THE CITY ADMINISTRATOR

    1. Resolution Setting Public Hearing on the Plans, Specifications, Form of Contract and Cost Estimate for the Weed Park to Wildcat Den Trail Project

      Presented for City Council’s consideration is a resolution setting a public hearing on the plans, specifications, form of contract and cost estimate for the Weed Park to Wildcat Den Trail Project. The estimated cost of the project is $460,216.09. The 80% federal funding will be $360,172.07 with the 20% local share totaling $100,043.01. Private contributions totaling $75,000 supplemented with $25,043.01 from Collection and Drainage will fund the local share. Part of the trail follows a sanitary sewer alignment and will serve as a sewer maintenance access road. Necessary easements have been obtained from MCC, Bridgestone Bandag and HNI and all cultural and environmental clearances have been approved. Prior to any formal action by City Council, a public hearing is required. This public hearing will be held on Thursday, November 18, 2010 at 7 p.m.

      Is there a motion to adopt the resolution as submitted?
    2. Resolution to Support the Right to Peaceful Enjoyment of Residents in the City of Muscatine

      Presented for City Council’s consideration is a resolution supporting the right to peaceful enjoyment of residents in the City of Muscatine. In September 2010, the Mayor appointed a committee to study the options of requiring landlords to abide by a proposed “Crime-Free Lease Addendum” as submitted by Kas Kelly, Director of Safe Streets. The committee agreed upon three recommendations for Council’s consideration: 1) The city, through the Housing Department, would distribute the document “Optional Attachment to Landlord Lease” which landlords could use to bolster their own leases; 2) the city, through the Housing Department, would conduct bi-annual landlord training courses and invite all landlords registered with the city to attend; and 3) MCSA would develop advocacy services that would provide outreach to households referred by pre-identified agencies, such as Safe Streets, Muscatine Community Services, the Housing Department and others to be identified at a later date. It is the committee’s recommendation that City Council support the implementation of the three recommendations.

      Is there a motion to adopt the resolution as submitted?
    3. Resolution Accepting Completed Work Performed Under the Pearl City Station Bulkhead Repair and Plaza Reconstruction Project and Authorizing Final Payment

      Presented for City Council’s consideration is a resolution accepting completed work performed under the Pearl City Station Bulkhead Repair and Plaza Reconstruction Project and authorizing final payment. On November 5, 2009, City Council awarded a contract to Hybrand Industrial Contractors in the amount of $722,100 for flood damage repair of the Pearl City Station area. There was one change order in the amount of $25,883.98 resulting in a final contract amount of $747,983.98. Hybrand has met the requirements of the contract and it is staff’s recommendation the completed work be accepted and final payment made to the contractor.

      Is there a motion to adopt the resolution as submitted?
    4. Request to Approve Speed Change on Park Avenue

      Presented for City Council’s consideration is a request to approve a speed change on Park Avenue. Earlier this year the city conducted speed surveys as part of the Automated Traffic Enforcement Project. As a result of the speed surveys, the Iowa Department of Transportation will be raising the speed limit on Park Avenue from the start of the divided roadway in front of the Muskie Motel to Highway 61. The speed limit will be changed from 30 mph to 35 mph and will be effective within the next 30 days. This is not an action item; however, the IDOT would like the concurrence of Council.
    5. Request Authorization to Issue Purchase Order for Ambulance Refurbishing

      Presented for City Council’s consideration is a request for authorization to issue a purchase order for the refurbishing of one ambulance. A chassis has been purchased from Krieger’s in the amount of $26,224 and the Fire Department is now ready to have the ambulance refurbished. The recommended vendor for this work is Foster Coach since they are the original builder of the ambulance. Staff is requesting authorization to issue a purchase order to Foster Coach in an amount not to exceed $58,776. There is $85,000 budgeted for the ambulance refurbishing.

      Is there a motion to approve the request as submitted?
    6. Request to Approve Lease Agreement with GPC for Construction of the South End Fire Station

      Presented for City Council’s consideration is a request to approve a lease agreement with Grain Processing Corporation (GPC) for construction of the South End Fire Station. The lease agreement is for a parcel of land located at the northeast corner of Dick Drake Way and Stewart Road. The city was awarded an I-JOBS II grant for this project; however, the Board will not enter into a grant agreement with the city until a legal description of the property is obtained for the site of the new station. Once the land is acquired and the grant agreement signed, the city will be able to draw down funds for the project. Following the signing of the lease agreement, the city will conduct necessary surveys for the site and then finalize the property exchange.

      Is there a motion to approve the request as submitted?
    7. Request to Approve Change Order #2 for the Sunset Park Resident Addition

      Presented for City Council’s consideration is a request to approve Change Order #2 for the Sunset Park Resident Addition. On September 2, 2010 the city entered into a contract with North Construction for a 1,200 square foot resident addition to the existing Sunset Park office building. The proposed change order totaling $3,880.54 would allow for the relocation of natural gas service, relocation of an air AC air conditioner condensing unit to the rear of the building, extension of soffit above the patio area to match the existing building, and correction to the valuation of Change Order #1. The total revised contract amount will be $121,625.54.

      Is there a motion to approve the request as submitted?
    8. Request Authorization to Issue Purchase Order for the 2010/2011 CBD Snow Hauling

      Presented for City Council’s consideration is a request for authorization to issue a purchase order for the 2010/2011 CBD snow hauling. Two bids were received for this work with the low bid from Bayfield Snow Removal. Cutbacks were made in the number of blocks and parking lots receiving snow removal. With a $5.00 increase in the hourly rate and the reduction in the areas for snow removal, there should be a savings realized in the Snow and Ice Control budget.

      Is there a motion to approve the request as submitted?
    9. Request to Authorize Holiday Curbside Cardboard Recycling

      Presented for City Council’s consideration is a request to authorize holiday curbside cardboard recycling from December 27, 2010 through January 3, 2011. The additional cardboard received from the collection of cardboard at the curb and current collection drop off sites is estimated to be 20 tons for this week. Based upon the market rate of cardboard and the contract with City Carton, the revenue received will be approximately $1,040.

      Is there a motion to approve the request as submitted?
    10. Request Approval of Traffic Items

      Presented for City Council’s consideration are the following three traffic items:

      • “No Parking This Side” to be posted on the south side of Steamboat Way. No residential units face this side of the street. Adequate off-street parking has been provided to accommodate residents, and the availability of on-street parking along the north side of Steamboat Way should allow parking convenience.
      • “No Parking This Side” on the north side of George Street between Main Street and the alley. Residents along the north side have considerable off-street parking available so there should not be any inconvenience. By eliminating parking, turning will be less hazardous and snow plowing much easier.
      • Restricting on-street parking along the north side of Robin Road 147’ west of Sunrise Circle and 52’ east of Sunrise Circle. At this point, east and west, the roadway widens to 31’. We recommend on-street parking continue without change on the south side of Robin Road. On-street parking on both sides is still available on Sunrise Circle.

      Is there a motion to approve the requests as submitted?
    11. Request to Approve City of Muscatine Employee Handbook

      Presented for City Council’s consideration is a request to approve the City of Muscatine’s Employee Handbook. The handbook has been updated to reflect changes in both employment policies and legal requirements and has been reviewed by city staff and legal counsel. It is staff’s recommendation the handbook be approved.

      Is there a motion to approve the request as submitted?
    12. Request to Approve Additional Work Related to the Hangar Access Road Construction Project

      Presented for City Council’s consideration is a request to approve additional work related to the hangar access road construction project. On July 14, 2009 the city was awarded funding by the Iowa Department of Transportation for the construction of a hangar access road at the municipal airport. These funds were allowed to be re-directed from the original award to construct a new municipal hangar when HNI terminated a hangar lease. This funding is being used to construct a hangar access road intended to serve the area southeast of the airport designed to terminate at the combined highway access that also serves the Armed Forces Reserve Center. The original amount awarded for the hangar was not sufficient to pay the entire amount re-directed for the hangar access road project. The State Division of Aviation has agreed to permit an increase in funding to permit the additional work in an amount not to exceed 115% of the original grant amount. The additional cost to complete the paving and engineering is expected to be approximately $40,000. If approved, the cost for the project would result in a state share of $113,307 (77%) to a local share of $33,293 (23%). Construction will begin when the underground utility work for the Reserve Center is completed. Additional funding for this pavement can be provided through South End TIF proceeds.

      Is there a motion to approve the request as submitted?
  13. COMMUNICATIONS - RECEIVE AND FILE

    1. Muscatine County Board of Supervisors – October 11 & 18, 2010
    2. Historic Preservation Commission – September 15, 2010
    3. Board of Water, Electric and Communications Utility – September 28, 2010
    4. City of Muscatine Financial Reports – July and August 2010
    5. MP&W – Communications Utility – September 2010
    6. MP&W – Electric Utility – September 2010
    7. MP&W – Water Utility – September 2010
    8. NFPA Survey – August 2010
    9. CDBG Application Public Hearing Minutes – October 27, 2010
  14. APPROVAL OF BILLS

    It is recommended bills totaling $1,558,859.81 be approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s).
  15. COMMUNICATIONS - COUNCIL MEMBERS
  16. OTHER BUSINESS

    1. Request approval to go into Closed Session to discuss union negotiations
  17. ADJOURNMENT