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AGENDA
THURSDAY, FEBRUARY 3, 2011
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL


  1. CALL TO ORDER

  2. ROLL CALL

  3. PLEDGE OF ALLEGIANCE

  4. COMMUNICATIONS – CITIZENS

  5. MINUTES - APPROVAL

    1. City Council Meeting – January 20, 2011

    CONSENT AGENDA

    The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda.

    * 9 – A-C
    * 13 – A-G
    Bills*

    * Approval of attached Bills for Approval totaling $820,980.69 is subject to the approval of any related agenda item(s).

  6. PUBLIC HEARING

    1. Proposed South End Fire Station Project

      This public hearing concerns the proposed plans, specifications, form of contract, cost estimate and setting the bid opening date for the South End Fire Station Project. The construction cost for this project is $1,300,500. Of that amount, $850,250 will come from the I JOBS II grant, $200,000 from an Iowa Department of Economic Development grant, and the city’s share from a general obligation construction bond in the amount of $250,250. It is anticipated that construction will begin this March with a completion date of March 2012. Prior to any formal action by City Council, a public hearing is required.

      Now is the time for the public to comment.

  7. PETITIONS AND COMMUNICATIONS

    1. Request for renewal of a Class E Liquor License and Sunday Sales Permit for Hy-Vee Drugstore, 510 E. 6th Street – Hy-Vee Inc. (pending inspections)

    2. Request for renewal of a Class C Beer Permit with Sunday Sales for Hy-Vee Gas, 2600 2nd Avenue - Hy-Vee Inc. (pending inspections)

    3. Request for renewal of a Class C Liquor License for Sylvia’s Mexican Restaurant LLC, 1903 Park Avenue, Suite 6500 – Roberto & Sylvia Rada (pending receipt of final paperwork)

    4. Request to Dispense Fireworks at Geneva Golf & Country Club 

      Presented for City Council’s consideration is a request to dispense fireworks at the Geneva Golf & Country Club on Saturday, June 25, 2011. This request has been submitted by Tom and Diane Norton who would like to dispense the fireworks in conjunction with their daughter’s wedding reception. J&M Displays will be in charge of the fireworks display, and the necessary proof of insurance has been received. As required by City Council, the country club will be notifying the public five days prior to the event.

      Is there a motion to approve the request as submitted?

    5. Request for Use of City Property for Great River Days 

      Presented for City Council’s consideration is a request for the use of city property for Muscatine Great River Days on July 27-30, 2011. Organizers of the event are requesting the closure of the Muscatine Riverfront from the new boat launch parking area to the Millennium Plaza. Activities include carnival rides, live bands, youth activities, car and motorcycle shows, an art and craft fair, and a beer tent. The Cedar Street entrance will remain open to allow boaters access to the harbor and new boat launch area. The beer tent is planned for the green space beyond Linn Street which is in violation of the City Code. This event has been endorsed by the Recreation Advisory Commission. It is staff’s recommendation this request be approved with the following stipulations:

      • The group agrees to work with city staff to develop a new plan for the location of the beer tent/entertainment area that is not in violation of the City Code and is not in the green space beyond the basketball courts.
      • The group obtains the appropriate permits and licenses from all regulatory agencies as needed.
      • The group provides the appropriate Certificates of Insurance prior to the event.
      • The group representatives attend all pre-event meetings.
      • The group agrees to pay all appropriate facility and event fees to include but not limited to restoration fees.

      Is there a motion to approve the request as submitted?

    6. Request for Use of City Property for Great River Days Parade 

      Presented for City Council’s consideration is a request for use of city property for the Great River Days Parade. Organizers of this event have chosen to use Parade Route #1. If approved, the parade would take place on Saturday, July 30, 2011, beginning at 11 a.m. with an expected completion time of approximately noon. Staging will begin at 9 a.m. on Iowa Avenue. It is staff’s recommendation this request be approved.

      Is there a motion to approve the request as submitted?

    7. Request for Use of City Property for 5th Annual “That Was Then, This is Now” Boat Show 

      Presented for City Council’s consideration is a request for use of city property on May 13-15, 2011 for the 5th annual “That was Then, This is Now” Boat Show. This event will require the closing of the Muscatine Riverfront from Cedar Street to Iowa Avenue exclusive of Cedar Street to allow boaters access to the harbor and new boat launch area. The hours of activity will be 6 a.m. to 9:30 p.m. each day. The Recreation Advisory Commission endorses this activity, and it is staff’s recommendation the request be approved.

      Is there a motion to approve the request as submitted?

    8. Request for Use of City Property for the 33rd Annual Melon City Criterium Bicycle Race 

      Presented for City Council’s consideration is a request from the Melon City Bike Club to close Weed Park to vehicular traffic on Sunday, May 29, 2011, from 6:30 a.m. to 5:30 p.m. for the 33rd Annual Melon City Criterium Bike Race. This annual event, which draws hundreds of bicyclists, has been endorsed by the Recreation Advisory Commission. It is staff’s recommendation this request be approved.

      Is there a motion to approve the request as submitted?

  8. FROM THE MAYOR

    1. Request to Approve Appointment of Brett Talkington as Police Chief

      Is there a motion to approve the appointment as submitted?

      At this time the Mayor will administer the Oath of Office.

  9. FROM THE PLANNING AND ZONING COMMISSION

  10. FROM THE CITY ADMINISTRATOR

    1. Resolution Approving the Plans, Specifications, Form of Contract, Cost Estimate, and Setting the Bid Opening Date for the South End Fire Station Project 

      Presented for City Council’s consideration is a resolution approving the plans, specifications, form of contract, cost estimate, and setting the bid opening date for the South End Fire Station Project. The construction cost for this project is $1,300,500. Of that amount, $850,250 will come from the I JOBS II grant, $200,000 from an Iowa Department of Economic Development grant, and the city’s share from a general obligation construction bond in the amount of $250,250. It is anticipated that construction will begin this March with a completion date of March 2012.

      Is there a motion to adopt the resolution as submitted?

    2. Resolution Setting Public Hearing for a Proposed Concession Agreement 

      Presented for City Council’s consideration is a resolution setting a public hearing for a proposed concession agreement. The proposed agreement would be for Kent Stein Park, the Soccer Complex, and the Aquatic Center. The city and Plamor Lanes are interested in a five-year agreement for the city’s concession operation. Due to the length of the agreement, a public hearing is required. The public hearing will be held on Thursday, February 17, 2011, at 7:00 p.m.

      Is there a motion to adopt the resolution as submitted?

    3. Resolution Setting Public Hearing on Proposed Fiscal Year 2011/2012 Application for State and Federal Transit Funds 

      Presented for City Council’s consideration is a resolution setting a public hearing on the annual application for state and federal transit funds for fiscal year 2011/2012. Each year the city is required to submit a request to the State of Iowa for federal and state assistance to support the city’s MuscaBus operation. As part of the city’s application, it is anticipated the city would receive $248,683 in federal assistance, $160,898 in state assistance, $8,440 for the New Freedom program, and $41,360 for the JARC program. Prior to any formal application being made, a public hearing is required. Said public hearing will be held Thursday, March 3, 2011, at 7 p.m.

      Is there a motion to adopt the resolution as submitted?

    4. Request Approval of Change Orders #6 and #8 for the Hershey Avenue Sewer Separation Project II

      Presented for City Council’s consideration is a request to approve Change Orders #6 and #8 for the Hershey Avenue Sewer Separation Project II. Change Order #6 is for a 4” drain tile and stabilization fabric in the amount of $7,594.70. This work and material was necessary because of a spring in the bluff along both sides of Broadway that was leaking water onto Broadway and ultimately onto Mississippi Drive. Change Order #8 is for rock excavation to install utilities on Elm Street in the amount of $3,221.98. Rock excavation was not included in the specifications because Stanley’s was not sure if rock would be encountered and did not want contractors to inflate their bids based on a possibility. Change Orders #2 and #4 were for rock excavation as well.

      Is there a motion to approve the request as submitted?

    5. Request to Approve Additional Fee Proposal for the South End Fire Station Project 

      Presented for City Council’s consideration is a request to approve an additional fee proposal for the South End Fire Station Project. In 2010 the city entered into a professional services agreement with Invision Architectural. Design changes were needed to modify the building layout to fit on the proposed site. The proposal includes revising the existing building design and layout in order for the building to meet the new site requirements and to revise the existing construction documents to reflect the changes. The proposed additional fees will be in an amount not to exceed $15,000.

      Is there a motion to approve the request as submitted?

  11. COMMUNICATIONS - RECEIVE AND FILE

    1. Muscatine County Board of Supervisors – January 10, 12 & 17, 2011

    2. Art Center Board of Trustees – December 17, 2010

    3. Historic Preservation Commission – December 15, 2010

    4. MP&W Board – December 21, 2010

    5. MP&W Communications Utility – December 2010 (Unaudited)

    6. MP&W Electric Utility – December 2010 (Unaudited)

    7. MP&W Water Utility – December 2010 (Unaudited) 

  12. APPROVAL OF BILLS 

    It is recommended bills totaling $820,980.69 be approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s).

  13. COMMUNICATIONS - COUNCIL MEMBERS

  14. OTHER BUSINESS

  15. ADJOURNMENT