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AGENDA
THURSDAY, MARCH 17, 2011 
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL

  1. CALL TO ORDER 

  2. ROLL CALL

  3. PLEDGE OF ALLEGIANCE 

  4. COMMUNICATIONS – CITIZENS 

  5. MINUTES - APPROVAL 

      1. City Council Meeting – March 3, 2011 

      2. In-Depth Council Meeting – March 10, 2011 

  6. CONSENT AGENDA

    The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda.

    * 13 – A-D
    * Bills*

    * Approval of attached Bills for Approval totaling $1,902,164.52, as well as the receipt summary and journal entries for November and December 2010 and January 2011, is subject to the approval of any related agenda item(s). 

  7. PUBLIC HEARING 

  8. PETITIONS AND COMMUNICATIONS 

      1. Request for Use of City Property for “Hats Off to Seniors” Fund Raising

        Presented for City Council’s consideration is a request from Senior Resources for a “Hats Off to Seniors” fundraiser. The proposed event will take place May 24-26, 2011 between the hours of 7:30 a.m. and 5:30 p.m. at the proposed intersections of Parham and Mulberry and Cedar and Parham. The fundraising will take place in 1 ½ to two hour increments. Senior Resources plans to advertise the event, wear shirts signifying the event, and place signs at the intersections.

        Is there a motion to approve the request as submitted? 

  9. FROM THE MAYOR 

  10. FROM THE PLANNING AND ZONING COMMISSION 

      1. Resolution Setting Public Hearing to Consider the Vacation of Certain Rights-of-Way as it Pertains to Elm Street and Alley Right-of-Way in Block 42

        Presented for City Council’s consideration is a resolution setting a public hearing to consider the vacation of certain rights-of-way as it pertains to Elm Street and the alley right-of-way in Block 42. A request has been submitted on behalf of three separate property owners interested in the vacation and purchase of unused city right-of-way located in Block 42 of Original Town. The first request involves a portion of the platted but unimproved portion of Elm Street located adjacent to Block 42 of Original Town and the second request is associated with the request from the three property owners that abut the platted but unimproved alley right-of-way in Block 42 of Original Town. The Planning & Zoning Commission conducted an on-site viewing of the property and is recommending City Council take action to approve the vacation and transfer of this real estate. Prior to any formal action by City Council, a public hearing is required. This public hearing will be held on Thursday, April 7, 2011, at 7 p.m.

        Is there a motion to adopt the resolution as submitted? 

      2. Resolution Approving the Final Plat for Salvatore’s Subdivision 

        Presented for City Council’s consideration is a resolution approving the final plat for Salvatore’s Subdivision. City staff has been working with the engineering firm representing Salvatore R. and Francesca D. Vitale, purchasers of the Whispering Pines Clubhouse, an 11.925-acre parcel of real estate located at 1963 Tipton Road. As part of the sale, the existing clubhouse will be sold separate from the golf course but will still be operated together. To facilitate the purchase, a subdivision of the real estate is required. The Planning & Zoning Commission conducted an on-site viewing of the property and is recommending City Council take action to approve the subdivision.

        Is there a motion to adopt the resolution as submitted? 

  11. FROM THE CITY ADMINISTRATOR 

      1. First Reading of an Ordinance Amending Title 6 Fire Regulations, Chapter 1 Fire Department Regulations, Chapter 2 Open Burning, Chapter 4 Fireworks and Explosives, and Chapter 5 Fire Inspections 

        Presented for City Council’s consideration is the first reading of an ordinance amending Title 6 Fire Regulations, Chapter 1 Fire Department Regulations, Chapter 2 Open Burning, Chapter 4 Fireworks and Explosives, and Chapter 5 Fire Inspections. It should be noted the majority of the fees included as part of this ordinance are directly related to the cost of providing a particular service. The fees will be effective July 1, 2011. The projected revenue for implementing the new fees is $21,160.

        Is there a motion to approve the first reading of the ordinance as submitted? 

      2. Resolution Approving Contract and Bond for the South End Fire Station Project 

        Presented for City Council’s consideration is a resolution approving the contract and bond for the South End Fire Station. Five bids were received for the project with the low bid from First Construction Group Inc. of Burlington, Iowa, in the amount of $1,299,202. The estimate provided by Invision Architectural was $1,225,000.

        Is there a motion to adopt the resolution as submitted? 

      3. Resolution Authorizing Contract, Rates and Fees for Permit-Required Confined Space Rescue by the Fire Department 

        Presented for City Council’s consideration is a resolution authorizing the contract, rates and fees for permit-required confined space rescue by the Fire Department. The Fire Department is trained and equipped to respond to confined space emergencies for rescue or recovery operations. During the recent budget review sessions, the decision was made to eliminate the option of the “Per Call Service” fee for businesses. Businesses with permit-required confined spaces can choose not to enter into an agreement with the Fire Department; however, they will not be allowed to list the Fire Department as their designated rescue team in their written confined space program. In addition, they will be required to inform the Fire Department who they have listed as their designated rescue team. With the proposed change to the contract, revenue is estimated at approximately $15,000 to $27,000.

        Is there a motion to adopt the resolution as submitted? 

      4. Resolution Awarding the Contract for the Hershey Avenue Reconstruction Project

        Presented for City Council’s consideration is a resolution awarding the contract for the Hershey Avenue Reconstruction Project. The Iowa Department of Transportation solicited bids for this project. A total of seven bids were received with the low bid from Sulzberger Excavating in the amount of $1,078,751.93. The engineer’s estimate for the project was $1.4 million with the Surface Transportation Program funding $381,415 of that amount. Construction is expected to begin in the spring of 2011 with completion in the fall of 2011.

        Is there a motion to adopt the resolution as submitted? 

      5. Resolution Setting a Public Hearing for the Cedar Street Utility Project

        Presented for City Council’s consideration is a resolution setting a public hearing for the Cedar Street Utilities Project. The city will be reconstructing Cedar Street from Parham to Houser. The project has been divided into three phases. Phase I, which involves culvert extensions near the Wood Creek and Stonebrook subdivision entrances, must be completed before Phase II can begin. Right-of-way acquisition and easements are being prepared for Phase I. Prior to formal action by City Council, a public hearing is required. This public hearing will be held on Thursday, April 7, 2011, at 7 p.m.

        Is there a motion to adopt the resolution as submitted? 

      6. Resolution Authorizing the Building Official to Proceed with Specified Work on the Premises Located at 1310 Orange Street 

        Presented for City Council’s consideration is a resolution authorizing the Building Official to proceed with specified work on the premises located at 1310 Orange Street. The city first responded to a nuisance complaint at this address in June 2010. The owner was then sent a notice to abate the nuisance. Upon re-inspection of the property, it was determined to be unsafe and unhealthy and was posted for “No Occupancy” on July 2, 2010. Appropriate notices for action have been given to the property owner and no action or appeal has been filed at this time. After exhausting all reasonable remedies to address the nuisance at this property, it is now the recommendation of city staff that the Council take action to abate the nuisance and demolish the home at a cost not to exceed $12,191.14.

        Is there a motion to adopt the resolution as submitted? 

      7. Resolution Authorizing the Building Official to Proceed with Specified Work on the Premises Located at 405 VanHorne 

        Presented for City Council’s consideration is a resolution authorizing the Building Official to proceed with specified work on the premises located at 405 VanHorne. The city has been working with the owner of this property since July 2002 to abate the nuisance. The property has been posted for “No Occupancy” since October 16, 2009. The property currently is in serious disrepair. Appropriate notices for action have been sent and no action or appeal has been filed at this time. After exhausting all reasonable remedies to address the nuisance at this property, it is now the recommendation of city staff that the Council take action to abate the nuisance and demolish the home at a cost not to exceed $11,973.89.

        Is there a motion to adopt the resolution as submitted? 

      8. Resolution Awarding a Contract Under the 2009 Housing Rehabilitation Program – 312 Green Street 

        Presented for City Council’s consideration is a resolution awarding a contract under the 2009 Housing Rehabilitation Program for 312 Green Street. Three bids were received for this project with the low bid from North Construction in the amount of $34,991. The Muscatine Rehabilitation Committee has reviewed the bids and is recommending the acceptance of the low bid from North Construction.

        Is there a motion to adopt the resolution as submitted? 

      9. Resolution Awarding a Contract Under the 2009 Housing Rehabilitation Program – 305 Pond Street 

        Presented for City Council’s consideration is a resolution awarding a contract under the 2009 Housing Rehabilitation Program for 305 Pond Street. Three bids were received for this project with the low bid from Daniels’ Construction in the amount of $29,835. The Muscatine Rehabilitation Committee has reviewed the bids and is recommending the acceptance of the low bid from Daniels’ Construction.

        Is there a motion to adopt the resolution as submitted? 

      10. Resolution Accepting Completed Work Under the 2009 Housing Rehabilitation Program for 1720 Hershey Avenue and Authorizing Final Payment

        Presented for City Council’s consideration is a resolution accepting completed work under the 2009 Housing Rehabilitation Program for 1720 Hershey Avenue and authorizing final payment. In November 2010, the contract for this project was awarded to Daniels Construction in the amount of $31,245. There was one change order totaling $994 bringing the total project about to $32,239. It is staff’s recommendation the work be accepted and final payment made to the contractor.

        Is there a motion to adopt the resolution as submitted? 

      11. Request to Accept Donation of Airport Compass Rose 

        Presented for City Council’s consideration is a request to accept the donation of an airport compass rose for the municipal airport. The Iowa Chapter of 99’s, a long standing, respected women’s aviation organization, has contacted the city with an offer to place a compass rose at the airport in honor of June Rigler, a Muscatine resident who was a pilot and stewardess for United Airlines for many years. The city has to agree to allow the installation and determine an appropriate location where airplanes can taxi to the rose and make continual turns to point the aircraft in different directions with thirty degrees of change. The location would need to be located in such a way that prop wash is not directed toward any building in close proximity. The Airport Advisory Commission has reviewed the request and is recommending City Council accept the donation and authorize staff to determine the appropriate location for installation as well as assist in determining magnetic north prior to installation.

        Is there a motion to approve the request as submitted? 

      12. Request to Issue Purchase Order for Repairs to the Parallel Taxiway to the Primary Runway (6/24) at the Municipal Airport

        Presented for City Council’s consideration is a request to issue a purchase order for repairs to the parallel taxiway to the primary runway (6/24) at the municipal airport. The taxiway suffered a blowup that has caused portions of the concrete to crack and spall. These types of blowups must be repaired to eliminate any damage to aircraft caused by loose debris and an unsuitable surface. In the past, emergency funding has been received from the state to make similar repairs; however, the city’s application for assistance has been denied. Repairs need to be made before the taxiway can be opened to traffic. This matter was discussed during the recent budget review sessions and has been included in the capital projects budget. At this time staff is recommending the issuance of a purchase order to Muscatine Bridge Company in the amount of $13,750 for the removal and replacement of 1,600 square feet of the parallel taxiway to primary runway 6/24 at the municipal airport.

        Is there a motion to approve the request as submitted? 

      13. Request to Approve Lease of New Copier for Community Development Department 

        Presented for City Council’s consideration is a request to approve the lease of a new copier for the Community Development Department. The current five-year lease arrangement for the copier in Community Development will expire late in 2011. This piece of equipment, while operational, is slow, has a long warm-up time, and does not provide scanning capabilities. Xerox has a promotion that ends March 31, 2011 that would allow the city to trade the current Work Centre 4118 copier for a new Work Centre 3550. The average monthly savings to the city would be $29.77. It is staff’s recommendation the city enter into a lease with Xerox for the Work Centre 3550.

        Is there a motion to approve the request as submitted? 

      14. Request to Approve Scope of Services and Fee Proposal for Public Financial Management Inc. 

        Presented for City Council’s consideration is a request to approve the scope of services and fee proposal for Public Financial Management Inc. (PFM). In the past the city has used the services of a financial consultant in connection with the issuance of general obligation bonds and other debt the city issues. Earlier this year a representative of PFM met with city staff and provided samples of financial analyses they have done for other cities in Iowa. After staff review of the information provided, as well as a review by the city’s Audit Committee, it is proposed the city change the provider of financial consultant services to PFM. The proposed agreement is on an annual retainer basis for ongoing financial analysis work including general obligation debt and tax rate analysis, sewer project financing, and TIF project financing. The retainer in the proposed agreement is $8,000 and will be funded 25% each from the WPCP, Collection and Drainage, Local Option Sales Tax, and TIF funds.

        Is there a motion to approve the request as submitted? 

      15. Request Authorization to Purchase Two Leaf Boxes 

        Presented for City Council’s consideration is a request for authorization to purchase two leaf boxes. Leaf boxes are necessary for the leaf pickup service the city provides the residents in the fall. Bids were solicited with one bid being received from Bonnell Industries of Dixon, Illinois, in the amount of $5,671 which was considerably under the budgeted amount; therefore, the decision was made to purchase two boxes and cancel the leaf box budgeted for fiscal year 2011/2012. The cost for two boxes is $11,342 which is $3,658 under the budgeted amount. It is staff’s recommendation the two leaf boxes be purchased from Bonnell Industries.

        Is there a motion to approve the request as submitted? 

      16. Request to Approve Spring Cleanup Week

        Presented for City Council’s consideration is a request to approve Spring Cleanup Week for April 25-29, 2011. April is “Keep America Beautiful” month and April 22, 2011 is “Earth Day. Spring Cleanup Week is established to coincide with these two events. The purpose of this activity is to encourage residents to clean up their homes, yards, and neighborhoods for the upcoming spring and summer season.

        Is there a motion to approve the request as submitted? 

      17. Request to Approve Uniform Contract

        Presented for City Council’s consideration is a request to approve the city’s uniform contract. The contract expires at the end of the current fiscal year. City staff has been reviewing the current uniform program with the Uniform Committee and Labor Management Committee both participating in the process. Bids were solicited with the low bid from Phelps, The Uniform Specialist. The Uniform Committee is making the following recommendations:

        • Uniforms will consist of blue jeans and gray shirts with the city logo embroidered on the left breast. The employees will also have the option for a blue jacket or a blue or gray sweatshirt. Those employees required to wear DOT safety shirts will continue to wear the green safety shirt. All employees who wear uniforms will wear the same color scheme. There will no longer be a differentiation between supervisory and non-supervisory staff.

        • The Committee is also recommending a change from rental uniforms to purchased uniforms. Each employee will be provided an allowance of $350 in the first year to purchase the necessary clothing items. It is expected an allowance of $275-$300 will be provided in subsequent years. The total cost is estimated at $23,000 for the first year.

        It is staff’s recommendation the three-year contract with Phelps, The Uniform Specialist be approved.

        Is there a motion to approve the request as submitted? 

  12. COMMUNICATIONS - RECEIVE AND FILE 

      1. Muscatine County Board of Supervisors – February 21 & 28, 2011 

      2. MP&W Communications Operating Statements – January 2011 

      3. MP&W Electric Utility Operating Statements – January 2011 

      4. MP&W Water Utility Operating Statements – January 2011 

  13. APPROVAL OF BILLS 

    It is recommended bills totaling $1,902,164.52, as well as the receipt summary and journal entries for November and December 2010 and January 2011, be approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s). 

  14. COMMUNICATIONS - COUNCIL MEMBERS 

  15. OTHER BUSINESS 

  16. ADJOURNMENT