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AGENDA
THURSDAY, MAY 19, 2011 
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL


  1. CALL TO ORDER 

  2. ROLL CALL 

  3. PLEDGE OF ALLEGIANCE

  4. COMMUNICATIONS – CITIZENS 

  5. MINUTES - APPROVAL 

    1. City Council Meeting – May 5, 2011 

    2. In-Depth Council Meeting – May 12, 2011 

  6. CONSENT AGENDA

    The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda.

    * 13 – A
    * Bills*

    * Approval of attached Bills for Approval totaling $5,260,988.05, as well as the receipt summaries and journal entries for February and March 2011, is subject to the approval of any related agenda item(s). 

  7. PUBLIC HEARING 

    1. Proposed Amendments to Floodplain Ordinance

      This public hearing concerns the proposed amendments to the floodplain ordinance. The Federal Emergency Management Agency (FEMA) has completed a Flood Insurance Study and Flood Insurance Rate Map for Muscatine County which goes into effect on July 18, 2011. In order for City of Muscatine residents and businesses to continue their participation in the National Flood Insurance Program, the city must adopt legally enforceable management regulations that are compliant with Title 44 Code of Federal Regulations 60.3. Prior to any formal action by City Council, a public hearing is required.

      Now is the time for the public to comment. 

    2. Proposed Amendment #2 to the 2010/2011 City Budget

      This public hearing concerns the proposed Amendment #2 to the 2010/2011 city budget. In March 2011 City Council approved the first amendment to the 2010/2011 budget. This second amendment includes additional proposed amendments since that time. This proposed amendment will increase total budgeted expenditures for the city by $374,200 with budgeted transfers to increase by $118,400 for a total expenditure change of $492,600. City budgeted revenues are proposed to be amended by $152,900 which includes $132,500 of funding transfers in. Prior to any formal action by City Council, a public hearing is required.

      Now is the time for the public to comment. 

  8. PETITIONS AND COMMUNICATIONS 

    1. Request for Use of City Property for Block Party 

      Presented for City Council’s consideration is a request from Zion Lutheran Church for the use of city property for its annual neighborhood block party on Wednesday, June 8, 2011, from 5 to 7 p.m. The church is requesting the use of Sycamore Street from the alley to 6th Street as well as 6th Street along the church property. Setup would begin at 4 p.m. and the event would be completed by 8 p.m. with the reopening of the street.

      Is there a motion to approve the request as submitted? 

    2. Request for Use of City Property for the Corpus Christi Procession 

      Presented for City Council’s consideration is a request from the St. Mary’s/St. Mathias Parish to hold a Corpus Christi Procession on Sunday, June 26, 2011, from approximately 12:30 to 2:30 p.m. The procession will travel down 8th Street to Iowa Avenue, turn right on Iowa Avenue traveling to 6th Street, turn right on 6th Street traveling to Pine Street, and turning right on Pine Street and traveling back to the church. The event is expected to have approximately 150 participants.

      Is there a motion to approve the request as submitted? 

  9. FROM THE MAYOR 

    1. Proclamations Declaring May 2011 as “National Preservation Month” and May 27-28, 2011 as “Poppy Days” 

      Is there a motion to adopt the proclamations as submitted? 

  10. FROM THE PLANNING AND ZONING COMMISSION 

  11. FROM THE CITY ADMINISTRATOR 

    1. First Reading of an Ordinance Amending Floodplain Regulations 

      Presented for City Council’s consideration is the first reading of an ordinance amending floodplain regulations. The Federal Emergency Management Agency (FEMA) has completed a Flood Insurance Study and Flood Insurance Rate Map for Muscatine County which goes into effect on July 18, 2011. In order for City of Muscatine residents and businesses to continue their participation in the National Flood Insurance Program, the city must adopt legally enforceable management regulations that are compliant with Title 44 Code of Federal Regulations 60.3.

      Is there a motion to approve the first reading of the ordinance as submitted? 

    2. Resolution Approving Amendment #2 to the 2010/2011 City Budget 

      Presented for City Council’s consideration is a resolution approving Amendment #2 to the 2010/2011 City Budget. In March 2011 City Council approved the first amendment to the 2010/2011 budget. This second amendment includes additional proposed amendments since that time. This proposed amendment will increase total budgeted expenditures for the city by $374,200 with budgeted transfers to increase by $118,400 for a total expenditure change of $492,600. City budgeted revenues are proposed to be amended by $152,900 which includes $132,500 of funding transfers in.

      Is there a motion to adopt the resolution as submitted? 

    3. Resolution to Write Off Debts of Certain Former Public Housing Tenants 

      Presented for City Council’s consideration is a resolution writing off debts of certain former public housing tenants. Each year the city is presented with a list of individuals who have outstanding and uncollectible debts from the city’s public housing units. This year a total of $7,017.99 is owed through the city’s housing operation. It should be noted this amount reflects two years of unpaid amounts as nothing was done last fiscal year.

      Is there a motion to adopt the resolution as submitted? 

    4. Resolution Approving Subordination Agreement for 106 Taylor Street 

      Presented for City Council’s consideration is a resolution approving a subordination agreement for 106 Taylor Street. The owners of this property participated in the city’s 2006 CDBG Housing Rehabilitation Program. As part of that program, they signed a mortgage agreement. They now wish to refinance the property to take advantage of low interest rates. Under the terms of the initial contract between the city and the Iowa Department of Economic Development, the city may consider all housing fund mortgages as secondary to any other property mortgage. The city has provided similar documents for several prior subordination requests.

      Is there a motion to adopt the resolution as submitted? 

    5. Resolution Accepting Completed Work for 312 Green Street and Authorizing Final Payment 

      Presented for City Council’s consideration is a resolution accepting completed work for a Community Development Block Grant housing rehabilitation project for 312 Green Street. In March 2011 City Council awarded the contract for this project to North Construction in the amount of $34,991. The work completed meets the city’s specifications, and it is staff’s recommendation it be accepted and final payment made to North Construction.

      Is there a motion to adopt the resolution as submitted?

    6. Resolution Authorizing Submission of an Intelligent Transportation Systems Grant Application to the Iowa Department of Transportation 

      Presented for City Council’s consideration is a resolution authorizing submission of an Intelligent Transportation Systems grant application to the Iowa Department of Transportation. MuscaBus is applying for $1,557 to fund two desktop computers that will enable the Transit Department to utilize a dispatch, scheduling application. If granted, the city would be responsible for a 50% match of $1,557.

      Is there a motion to adopt the resolution as submitted? 

    7. Resolution Awarding the Contract for the 2011 Street Improvements Program 

      Presented for City Council’s consideration is a resolution awarding the contract for the 2011 Street Improvements Program. Two bids were received with the low bid from Illowa Investment Inc. in the amount of $451,409.61. Funding for this project includes $625,000 from the Roadway Maintenance Division for street improvements, which is available until June 30, 2012. These funds are from the One Cent Local Option Tax. There will be $456,000 allotted for overlay work and $69,000 for full-depth patching.

      Is there a motion to adopt the resolution as submitted? 

    8. Request Approval to Declare Items as Surplus and Authorize Their Sale 

      Presented for City Council’s consideration is a request to approve the declaration of vehicles and equipment as surplus property. Staff is requesting that the vehicles and equipment as submitted to City Council be declared as surplus so they can be placed on Public Surplus online auction service. The city’s experience with Public Surplus has been very favorable.

      Is there a motion to approve the request as submitted? 

    9. Request Approval to Issue Purchase Order for the 2011 Street Striping Contract 

      Presented for City Council’s consideration is a request to issue a purchase order for the 2011 Street Striping Contract. Two bids were received with the low bid from Weikert Contracting in the amount of $47,627.15. There is $50,000 budgeted for this project.

      Is there a motion to approve the request as submitted? 

    10. Request to Approve Lease of New Copier for Finance Department 

      Presented for City Council’s consideration is a request to approve a lease for a new copier for the Finance Department. The current five-year lease for this copier expires in November 2012. Xerox is currently offering an incentive program for copiers ordered for delivery on or before June 30, 2011. The proposed lease would be for a Work Centre 5735PT which would provide the same copier, printer, and scanning to e-mail capabilities but would be slightly faster and include a color scanning feature. The monthly lease for the new machine would be $359.04 which would be $58.13 less than the current lease amount ($417.17). There is no cost or penalty in transitioning from the current lease to the new lease.

      Is there a motion to approve the request as submitted? 

    11. Request to Approve Change Order for the South End Fire Station Project 

      Presented for City Council’s consideration is a request to approve Change Order #1 for the South End Fire Station Project. City staff and the architect for this project have been working with the contractor to determine potential cost savings. This change order is all the deductions, which reflect value engineering. The total deduction is $24,030. This change order does not affect the scope of the project or the LEED certification.

      Is there a motion to approve the request as submitted?

  12. COMMUNICATIONS - RECEIVE AND FILE 

    1. Muscatine County Board of Supervisors – April 25, 2011 & May 2, 2011 

    2. City of Muscatine Financial Reports – March & April 2011 

  13. APPROVAL OF BILLS 

    It is recommended bills totaling $5,260,988.05, as well as the receipt summaries and journal entries for February and March 2011, be approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s). 

  14. COMMUNICATIONS - COUNCIL MEMBERS 

  15. OTHER BUSINESS 

    1. Request Approval to Enter Closed Session to Discuss Pending Litigation and Property Acquisition 

  16. ADJOURNMENT