View Other Items in this Archive | View All Archives | Printable Version


AGENDA
THURSDAY, OCTOBER 20, 2011 
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL



  1. CALL TO ORDER 

  2. ROLL CALL 

  3. PLEDGE OF ALLEGIANCE 

  4. COMMUNICATIONS – CITIZENS 

  5. MINUTES - APPROVAL 

    1. City Council Meeting – October 6, 2011 

    2. Goals & Objectives Session – October 8, 2011 

    3. In-Depth Council Meeting – October 13, 2011 

  6. CONSENT AGENDA

    The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda.

    * 8 – A
    * 13 – A-C
    * Bills*

    * Approval of attached Bills for Approval totaling $1,801,693.89 is subject to the approval of any related agenda item(s). 

  7. PUBLIC HEARING 

  8. PETITIONS AND COMMUNICATIONS 

    1. Request for renewal of a Class WBN Native Wine Permit for Flowers on the Avenue, 1138 E. 9th Street – Flowers on the Avenue Inc. (pending inspections) 

    2. Request Approval to Move Building 

      Presented for City Council’s consideration is a request from John Shelangoski to move an existing home located at 3739 Mulberry Avenue to Lot 1 at 3432 Clermont. Goodwin House Movers of Washington, Iowa, will move the home on November 17, 2011 from its current location on Mulberry Avenue to Baton Rouge and east to the dead end intersecting with Diana Queen Drive. The home will cross property owned by Central State Bank and be positioned at its new location. The necessary proof of insurance has been received.

      Is there a motion to approve the request as submitted? 

  9. FROM THE MAYOR 

  10. FROM THE PLANNING AND ZONING COMMISSION 

    1. Resolution Approving Final Plat for Ripley Addition Part One 

      Presented for City Council’s consideration is a resolution approving the final plat for Ripley Addition Part One. The intent of the proposed subdivision is to subdivide an existing parcel that is improved with a Casey’s business owned by Dave Ripley from adjacent property owned by Jason Harder. The subdivision will permit the transfer of real estate to be completed as agreed. There is no extension of public improvements necessary as part of the subdivision. The Planning & Zoning Commission has reviewed the request and is recommending City Council approve the request as submitted?

      Is there a motion to adopt the resolution as submitted? 

    2. Resolution Setting Public Hearing Upon Vacation of a Utility Easements in Riverbend Second Addition 

      Presented for City Council’s consideration is a resolution setting a public hearing upon the vacation of utility easements in the Riverbend Second Addition. The proposed vacation of the utility easements would allow the purchasers of three lots within the addition to create two lots and to create a new utility easement adjacent to the newly created property lines. The Planning & Zoning Commission has reviewed the request and unanimously recommends City Council approve the request as submitted. Prior to any formal action by City Council, a public hearing is required. This public hearing will be held on Thursday, November 3, 2011, at 7 p.m.

      Is there a motion to adopt the resolution as submitted? 

  11. FROM THE CITY ADMINISTRATOR 

    1. Resolution Accepting Completed Work on the 2nd Street Apartment Parking Lot Project and Authorizing Final Payment 

      Presented for City Council’s consideration is a resolution accepting completed work on the 2nd Street Apartment Parking Lot Project and authorizing final payment. On August 4, 2011, City Council awarded the bid for this project to Heuer Construction. The project is now complete and the final cost is $675 lower than the contract amount as a result of changes made during construction. It is staff’s recommendation the work be accepted and final payment made to the contractor.

      Is there a motion to adopt the resolution as submitted? 

    2. Resolution Accepting the Low Bid and Awarding and Approving Contract and Bond for Replacement of Boilers at the Clark House 

      Presented for City Council’s consideration is a resolution accepting the low bid and awarding and approving the contract and bond for the replacement of boilers at the Clark House. Four bids were received with the low bid from Boche Plumbing in the amount of $29,600. Because of the seasonal need, it is staff’s recommendation the low bid be awarded to Boche Plumbing and the contract and bond be approved.

      Is there a motion to adopt the resolution as submitted? 

    3. Resolution Authorizing Administrative Policy Changes to the Section 8 Tenant-Based Housing Choice Voucher Program 

      Presented for City Council’s consideration is a resolution authorizing administrative changes to the Section 8 Tenant-Based Housing Choice Voucher Program. The Fair Market Rents (FMR) set by HUD were reduced effective October 3, 2011. These changes reflect a lower FMR than currently used. The Muscatine Municipal Housing Agency’s Administrative Plan allows the MMHA to establish its payment standard up to 110% FMR which is currently at 100%. If approved, the increase of the payment standard to 110% would be effective January 1, 2012.

      Is there a motion to adopt the resolution as submitted? 

    4. Resolution Accepting Completed Work for the Heatherlynn Sewer Project and Authorizing Final Payment 

      Presented for City Council’s consideration is a resolution accepting completed work for the Heatherlynn Sewer Project and authorizing final payment. As part of a pre-annexation agreement the city agreed to install sanitary sewer to serve Parkview Condominiums. In August 2011 City Council awarded the contract to Sulzberger Excavating for this project. The project has been completed and staff is recommending City Council accept the work and authorize final payment to the contractor.

      Is there a motion to adopt the resolution as submitted? 

    5. Resolution Accepting Completed Work for the Weed Park to Wild Cat Den Trail Project and Authorizing Final Payment 

      Presented for City Council’s consideration is a resolution accepting completed work for the Weed Park to Wild Cat Den Trail Project and authorizing final payment. In January 2011 the city entered into a contract with Sulzberger Excavating for this project. Construction work on the project has been completed. It is staff’s recommendation the completed work be accepted and final payment made to the contractor.

      Is there a motion to adopt the resolution as submitted? 

    6. Resolution Authorizing the Assessment of Unpaid Abatement Costs to Private Properties 

      Presented for City Council’s consideration is a resolution authorizing the assessment of unpaid abatement costs to private properties. Periodically city staff provides to City Council a request for the assessment of nuisance abatement costs against private property owners. At this time staff is forwarding the assessment list for unpaid abatement costs totaling $61,656.23.

      Is there a motion to adopt the resolution as submitted? 

    7. Request to Approve Iowa Department of Transportation Federal Aid Agreement for a Surface Transportation Project (Colorado Street) 

      Presented for City Council’s consideration is a request to approve an Iowa Department of Transportation Federal Aid Agreement for a Surface Transportation Project (Colorado Street). When a city project is partially funded with federal money, an agreement with the federal government via the IDOT is necessary. The Colorado Street Project will get $1.2 million in STP money. This proposed federal aid agreement is similar to other agreements the city and IDOT have entered into previously.

      Is there a motion to approve the request as submitted? 

    8. Request to Approve Agreement for Compost Site Material 

      Presented for City Council’s consideration is a request to approve an agreement with Complete Ground Maintenance (CGM) of Davenport, Iowa, for assistance with excess compost and wood mulch materials at the compost site. This contract is for an exchange of services and will decrease the budget expenses to $16,500.

      Is there a motion to approve the request as submitted? 

    9. Request Authorization to Issue Purchase Order for the 2011/2012 Snow Hauling for the Central Business District and City Parking Lots 

      Presented for City Council’s consideration is a request to authorize the issuance of a purchase order for the 2011/2012 snow hauling for the Central Business District and city parking lots. Two bids were received with the low bid from Bayfield Snow Removal. The hourly rate will remain the same as last year. It is staff’s recommendation a purchase order be issued to Bayfield Snow Removal for the 2011/212 snow hauling.

      Is there a motion to approve the request as submitted? 

    10. Request to Approve Traffic Items 

      The following traffic items have been presented for City Council’s approval:

      • Stop Sign Request at Fairview and Canon Avenue – This intersection is a blind intersection because of the topography and a driveway near that location. There is a lot of pedestrian traffic due to the trail at the intersection of Canon Avenue and River Road. The Traffic Committee is recommending the installation of stop signs on Canon Avenue at the intersection of Fairview.

      • Stop Sign at Lucas and Broadway – The Traffic Committee feels the temporary stop sign installed at this intersection during the construction season has been very effective in increasing the safety of the 4th Street Park neighborhood. Therefore, it is their recommendation the temporary stop sign at that intersection be made permanent.

      Is there a motion to approve the requests as submitted? 

    11. Request to Approve Fiscal Year 2010/2011 Annual Financial Report 

      Presented for City Council’s consideration is a request to approve the Fiscal Year 2010/2011 Annual Financial Report. This report includes all budgeted funds of the city and was prepared on a budget basis. Revenues and other financing sources total $57,296,577 for the year and expenditures and other uses $60,735,430. Actual city expenditures in each functional area were within the budgeted amounts as required by the state.

      Is there a motion to adopt the request as submitted? 

    12. Request from Fire Department to Issue Purchase Order for Repairs to Aerial Ladder 

      Presented for City Council’s consideration is a request from the Fire Department to issue a purchase order for repairs to the aerial ladder. The aerial ladder failed the required NFPA ladder/boom test and is out of service. Staff is requesting authorization to issue a purchase order to Emergency Apparatus Maintenance Inc. in an amount not to exceed $70,665, plus additional shipping cost of parts from Finland.

      Is there a motion to approve the request as submitted? 

    13. Request to Approve Acceptance of COPS Grant 

      Presented for City Council’s consideration is a request to approve the acceptance of a COPS grant. It September 2011 the Police Department was notified they were awarded a grant under the COPS Hiring Program (CHP) in the amount of $448,996. It staff’s recommendation City Council approve the agreement to accept the grant.

      Is there a motion to approve the request as submitted? 

    14. Request to Approve City Council’s Goals & Objectives for 2012 

      Is there a motion to approve the request as submitted? 

    15. Request Authorization to Issue Purchase Order for an Archaeological Survey 

      Presented for City Council’s consideration is a request to issue a purchase order for an archaeological survey. The city is in the process of a preliminary design for a Mississippi River/American Discovery Trail that will go from Hershey Avenue to 41st Street. The Iowa Department of Transportation requires a Phase I Archaeological Survey be completed before design can begin. It is staff’s recommendation a purchase order be issued to the Louis Berger Group in the amount of $8,500 for this survey.

      Is there a motion to approve the request as submitted? 

    16. Request to Declare Property at Water Pollution Control Plant as Surplus and Authorize Its Donation 

      Presented for City Council’s consideration is a request to declare property at the Water Pollution Control Plant as surplus property and authorize its donation. The WPCP has two surplus balances in storage it would like to donate to Muscatine Community College. Before this donation can take place, the property must be declared as surplus.

      Is there a motion to approve the request as submitted? 

  12. COMMUNICATIONS - RECEIVE AND FILE 

    1. Muscatine County Board of Supervisors – September 16 & 26, 2011 and October 3, 2011 

    2.  Recreation Advisory Commission – September 7, 2011 

    3. Planning & Zoning Commission – August 9, 2011 

  13. APPROVAL OF BILLS 

    It is recommended bills totaling $1,801,693.89 be approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s). 

  14. COMMUNICATIONS - COUNCIL MEMBERS 

  15. OTHER BUSINESS 

  16. ADJOURNMENT