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AGENDA
THURSDAY, NOVEMBER 17, 2011
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL



  1. CALL TO ORDER 

  2. ROLL CALL 

  3. PLEDGE OF ALLEGIANCE 

  4. COMMUNICATIONS – CITIZENS 

  5. MINUTES - APPROVAL 

    1. City Council Meeting – November 3, 2011 

    2. In-Depth Meeting – November 10, 2011 

  6. CONSENT AGENDA

    The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda.

    * 8 – A
    * 12 – A-C
    * Bills*

    * Approval of attached Bills for Approval totaling $1,555,957.88 is subject to the approval of any related agenda item(s). 

  7. PUBLIC HEARING 

  8. PETITIONS AND COMMUNICATIONS 

    1. Second reading for a new Class C Liquor License for Port City Pizzas Uptown, 1903 Park Avenue – Lacey Henderson-Mueller (pending receipt of final paperwork and inspections) 

    2. Request to Approve Use of City Property for Holiday Stroll 

      Presented for City Council’s consideration is a request for the use of city property for the Holiday Stroll on Friday, December 2, 2011, from 4 to 10 p.m. The location of the event will be on 2nd Street from Mulberry Avenue to Pine Street. It will include carriages rides and a lighted parade. City staff has reviewed the request and is recommending its approval.

      Is there a motion to approve the request as submitted? 

  9. FROM THE MAYOR 

    1. Proclamation Declaring November 2011 as “National Hospice and Palliative Care Month” 

      Is there a motion to adopt the proclamation as submitted? 

  10. FROM THE PLANNING AND ZONING COMMISSION 

  11. FROM THE CITY ADMINISTRATOR 

    1. Resolution Releasing Real Estate Mortgage Under the 2006 Community Development Block Grant Owner-Occupied Residential Rehabilitation Program 

      Presented for City Council’s consideration is a resolution releasing a real estate mortgage under the 2006 for 209 Grover Street. The property owner received the maximum $24,999 in funding assistance through a five-year forgivable loan. The project was completed on July 29, 2008. The property owner wishes to sell the property. Three full years of the loan have been forgiven at this time. The remaining 40% of the loan or $9,999.60 is to be paid prior to City Council taking action to release the mortgage.

      Is there a motion to adopt the resolution as submitted? 

    2. Resolution Amending Completed Work Performed Under Weed Park to Wildcat Den Trail Project and Authorizing Final Payment 

      Presented for City Council’s consideration is a resolution amending the accepted completed work performed under the Weed Park to Wildcat Den Trail Project and authorizing final payment. City Council took action at the October 20, 2011 to accept the completed work and authorize final payment for this project. An error was found following that action increasing the final project cost to $453,206.75. It is staff’s recommendation the completed work be accepted as amended and final payment made to the contractor.

      Is there a motion to adopt the resolution as submitted?

    3. Request Approval of Engineering Agreement for Work at the Municipal Airport 

      Presented for City Council’s consideration is a request to approve an engineering agreement with Anderson-Bogert Engineers & Surveyors for work at the municipal airport. The agreement is related to the installation of security fencing and camera ($4,956) and apron drainage improvements near the t-hangars ($15,846). The total engineering costs for both projects is $20,802.

      Is there a motion to approve the request as submitted? 

    4. Request to Approve Change Order #2 for the Airport Lighting Project 

      Presented for City Council’s consideration is a request to approve Change Order #2 for the Airport Lighting Project. In September 2011 City Council approved the contract and bond with Kimrey Electric in the amount of $325,005.30. Additional work required as part of this project has necessitated the need for Change Order #2. The change order would increase the contract by $7,360.80 for a total amount of $318,370.10. This is $6,635.20 less than the original contract amount.

      Is there a motion to approve the request as submitted? 

    5. Request to Approve Final Payment to General Asphalt Construction for the Asphalt Overlay of Parking Lots at Sunset Park 

      Presented for City Council’s consideration is a request to approve final payment to General Asphalt Construction for the asphalt overlay of the parking lots at Sunset Park. In October 211 City Council approved a contract amount of $64,637.00 for this work. All items have been completed in accordance with the construction contract. It is staff’s recommendation final payment be made to the contractor.

      Is there a motion to approve the request as submitted? 

    6. Request to Approve Change Order #1 for the Clark House Boiler Replacement Project 

      Presented for City Council’s consideration is a request to approve Change Order #1 for the Clark House Boiler Replacement Project. In October 2011 the city entered into a contract with Boche Plumbing & Heating in the amount of $29,600 for the removal and replacement of boilers at the Clark House. The project engineer is recommending the replacement of one of the six boilers not identified for replacement with one of the functional boilers being replaced. The cost is $1,238. The new contract amount will be $30,838.

      Is there a motion to approve the request as submitted? 

    7. Request to Approve Agreement with Iowa Department of Transportation for an Earmark Funded Project: MRT-Musser Park to Wiggens Road Trail 

      Presented for City Council’s consideration is a request to approve an agreement with the IDOT for an earmark funded project: MRT-Musser Park to Wiggens Road Trail. The proposed trail will begin at Hershey Avenue and terminate at 41st Street. The estimated cost of the project is $922,244 with financing from the earmarked funds totaling $510,000 and a local match of $412,244.

      Is there a motion to approve the request as submitted?

    8. Request to Approve Change Orders for the Cedar Street Culvert Extensions Project 

      Presented for City Council’s consideration is a request to approve change orders for the Cedar Street Culvert Extensions Project. Change Order #1 involves the stabilization of the south wing wall footing at a cost of $5,225. Change Order #2 involves the placement of steel dowels between the existing concrete box culvert and the new concrete culvert extension at a cost of $2,865.50. These two change orders bring the contract amount to $552,742.90.

      Is there a motion to approve the request as submitted? 

  12. COMMUNICATIONS - RECEIVE AND FILE 

    1. Muscatine County Board of Supervisors – October 17, 24 & 31, 2011 

    2. Historic Preservation Commission – October 13, 2011 

    3. Zoning Board of Adjustment – June 7, 2011 

  13. APPROVAL OF BILLS 

    It is recommended bills totaling $1,555,957.88 be approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s). 

  14. COMMUNICATIONS - COUNCIL MEMBERS 

  15. OTHER BUSINESS 

  16. ADJOURNMENT