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AGENDA
THURSDAY, DECEMBER 15, 2011 
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL



  1. CALL TO ORDER 

  2. ROLL CALL 

  3. PLEDGE OF ALLEGIANCE 

  4. COMMUNICATIONS – CITIZENS 

    1. At this time DeWayne Hopkins, Tom Spread, Jeanette Phillips, Osama Shihadeh, and Phil Fitzgerald will be sworn in 

    2. At this time Police Officer Dustin Garner will be sworn in 

  5. MINUTES - APPROVAL 

    1. City Council Regular Meeting – December 1, 2011 

    2. In-Depth Meeting – December 8, 2011 

  6. CONSENT AGENDA

    The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda.

    * 8 – A
    * 12 – A-E
    * Bills*

    * Approval of attached Bills for Approval totaling $2,054,428.76 is subject to the approval of any related agenda item(s). 

  7. PUBLIC HEARING 

  8. PETITIONS AND COMMUNICATIONS 

    1. Request for renewal of a Class C Liquor License and Sunday Sales Permit for Flaming Embers Inc., 131 W. 2nd Street – Renee Teitsworth (pending inspections) 

    2. Request to Approve Use City Property for Annual HNI Corporation Family Fun Day and Picnic 

      Presented for City Council’s consideration is a request for approval to close Weed Park and portions of city streets for the 2011 HNI Corporation Family Fun Day and Picnic. The city has received a request to close Weed Park and portions of streets surrounding the park for the annual HNI company picnic for Sunday, August 19, 2011, between the hours of 9 a.m. and 4 p.m. In addition to the closure of Weed Park, the Aquatic Center will also be closed that day. Setup will begin Saturday afternoon, August 18, 2011, but the park will not be closed and the Aquatic Center will still be open to the general public.

      Is there a motion to approve the request as submitted? 

    3. Request to Approve Use of City Property for Annual Melon City Criterium 

      Presented for City Council’s consideration is a request from the Melon City Bike Club to close Weed Park to vehicular traffic on Sunday, May 27, 2011, from 6:30 a.m. to 6:30 p.m. for the 34th Annual Melon City Criterium Bike Race. This annual event, which draws hundreds of bicyclists, has been endorsed by the Recreation Advisory Commission. It is staff’s recommendation this request be approved.

      Is there a motion to approve the request as submitted? 

  9. FROM THE MAYOR 

    1. Appointment of Kelly Rushford to the Art Center Board of Trustees 

      Is there a motion to approve the appointment as submitted? 

  10. FROM THE PLANNING AND ZONING COMMISSION 

  11. FROM THE CITY ADMINISTRATOR 

    1. Resolution Accepting Completed Work Performed for the Boiler Replacement at the Clark House and Authorizing Final Payment 

      Presented for City Council’s consideration is a resolution accepting completed work performed for the boiler replacement at the Clark House and authorizing final payment. On October 20, 2011 City Council awarded a contract to Boche Plumbing & Heating Inc. in the amount of $29,600 for the replacement of four boilers at the Clark House. All work associated with the contract has been completed. It is staff’s recommendation the work be accepted and final payment authorized to the contractor.

      Is there a motion to adopt the resolution as submitted? 

    2. Resolution Setting Public Hearing to Extend the Term of an Agricultural Lease 

      Presented for City Council’s consideration is a resolution setting a public hearing to extend the term of an agricultural lease. Over the last 20+ years the city has leased a portion of the airport property for agricultural use. After determining that the current leaseholder is still interested in farming the airport property, staff negotiated a proposed extension of the existing lease, new lease rate, consideration of the property that has been removed from agricultural use, and property being utilized for the growth of non-cash crops, etc. Prior to formal action by City Council, a public hearing is required. This hearing will take place on Thursday, January 5, 2012, at 7:00 p.m.

      Is there a motion to adopt the resolution as submitted? 

    3. Resolution Accepting Property Located at 1421 Park Avenue 

      Action on this item is pending receipt of documents from the Iowa National Guard.

    4. Resolution Declaring Property Located at 1421 Park Avenue as Surplus and Authorizing Its Sale 

      Action on this item is pending receipt of documents from the Iowa National Guard.

    5. Request to Approve Professional Services Agreement Related to Airfield Pavement Maintenance 

      Presented for City Council’s consideration is a request to approve a professional services agreement related to airfield pavement maintenance. The Federal Aviation Administration has identified airfield maintenance as the project being considered for funding in fiscal year 2012 under the Airport Improvement Program. The city continues to utilize Anderson-Bogert for design and consulting services for projects at the airport. It is staff’s recommendation the professional services agreement with Anderson-Bogert be approved in the amount of $27,027.

      Is there a motion to adopt the request as submitted? 

    6. Request to Approve Amendment to Blue/White Union Contract 

      Presented for City Council’s consideration is a request to amend the Blue/White bargaining unit agreement to allow for a change in titles. Leadworkers will now fall under one classification, the Maintenance Worker I position at Kent Stein will be reclassified as an Athletic Facilities Specialist, and the Lift Station Operator will be reclassified as a Lift Station Mechanic. This request is being made to enhance flexibility in department structures and to better reflect the actual work of the positions.

      Is there a motion to approve the request as submitted?

    7. Request to Approve Annual Financial Report and Audit for the FYE June 30, 2011 

      Presented for City Council’s consideration is a request to approve the annual financial report for the fiscal year ending June 30, 2011. The city’s Audit Committee met recently with representatives of the city’s auditing firm to review the city’s Comprehensive Annual Financial Report (CAFR), management letter, and summary report. It is staff’s recommendation that City Council approve the CAFR.

      Is there a motion to approve request as submitted? 

  12. COMMUNICATIONS - RECEIVE AND FILE 

    1. Muscatine County Board of Supervisors – November 21 & 28, 2011 

    2. Board of Water, Electric, and Communications Trustees – October 25, 2011 

    3. Art Center Board of Trustees – October 20, 2011 

    4. Zoning Board of Adjustment – November 1, 2011 

    5. Board of Water, Electric, and Communications Adopted Budget Certificate for Calendar Year 2012 

  13. APPROVAL OF BILLS 

    It is recommended bills totaling $2,054,428.76 be approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s). 

  14. COMMUNICATIONS - COUNCIL MEMBERS 

  15. OTHER BUSINESS 

    1. Request to Enter Closed Session to Discuss Property Acquisition 

  16. ADJOURNMENT