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AGENDA
THURSDAY, JUNE 21, 2012
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL




  1. CALL TO ORDER 

  2. ROLL CALL 

  3. PLEDGE OF ALLEGIANCE 

  4. COMMUNICATIONS – CITIZENS 

  5. CONSENT AGENDA

    The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda.


    Items 6A - Approval of City Council Minutes

    *-A June 7, 2012 Regular Meeting


    * Items 8A-M - Petitions and Communications

    *-A Request for renewal of a Class “B” Native Wine Permit, Class “C” Beer Permit and Sunday Sales Permit for Express Mart, 4804 Grandview Avenue - E-Mart Inc. (pending inspections)

    *-B Request for renewal of a Special Class “C” Liquor License and Sunday Sales for Peking Restaurant, 1700 Park Avenue, Suite C - Peking Chinese Restaurant, Inc. (pending inspections)

    *-C Request for renewal of a Special Class “C” Liquor License for Tantra Thai Bistro, 101 W. Mississippi Drive - CNY Group Inc. (pending inspections)

    *-D Request for renewal of a Special Class “C” Liquor License and Sunday Sales for Muscatine Family Restaurant, 1903 Park Avenue, Suite 3 - Filiz Inc. (pending inspections)

    *-E Request for renewal of a Class “C” Liquor License and Sunday Sales for Jody’s Corner Tap, Inc., 226 Walnut Street - Jody’s Corner Tap, Inc. (pending inspections)

    *-F Request for renewal of a Class “C” Liquor License, Outdoor Service and Sunday Sales for The Pearl, 101 W. Mississippi Drive - The Pearl, LLC (pending inspections)

    *-G Request for renewal of a Class “B” Wine Permit, Class “C” Beer Permit, Class “E” Liquor License and Sunday Sales for Cigarette Outlet #16, 1504 Park Avenue - The Outlet Inc. (pending inspections)

    *-H Request for renewal of a Class “B” Wine Permit, Class “C” Beer Permit, Class “E” Liquor License and Sunday Sales for Kum & Go #438, 1010 Park Avenue - Kum & Go LC (pending inspections)

    *-I Request for renewal of a Class “C” Beer Permit, Class “E” Liquor License and Sunday Sales for Circle K #6600, 802 Cypress Street - Mac’s Convenience Stores LLC (pending inspections)

    *-J Request for renewal of a Class “A” Liquor License and Sunday Sales for Veterans of Foreign Wars Club, Inc., 1425 Grandview Avenue - Veterans of Foreign Wars Club, Inc. (pending inspections)

    *-L Request for approval of 29 Cigarette Permits effective July 1, 2012 through June 30, 2013

    *-M Request from Mami’s Authentic Restaurant for Use of City Property

    Presented for City Council’s consideration is a request from Mami’s Authentic Restaurant located at 205 W. 2nd Street for the closure of W. 2nd Street between Chestnut and Pine streets. The closure would be on June 30, 2012 from noon to 5 p.m. This will be a family event and will allow residents to meet NFL player Marvin McNutt who played for the Iowa Hawkeyes.


    * Item 9A – From the Mayor

    *-A Appointments/Reappointments to the City’s Various Boards and Commissions


    * Items 12A - Communications Receive and File

    *-A Muscatine County Board of Supervisors – May 21 & 29, 2012


    * Bills*

    * Approval of attached Bills for Approval totaling $1,571,431.81 is subject to the approval of any related agenda item(s). 

  6. MINUTES – APPROVAL 

  7. PUBLIC HEARING 

    1. Proposed Bond and Schley Pumping Station Renovations

      This public hearing concerns the proposed Bond and Schley pumping station renovations. The estimated cost for the project is approximately $200,000. There is currently $300,000 budgeted for the renovation of these two lift stations and improvements to the slough pumping building. Prior to any formal action by City Council, a public hearing is required.

      Now is the time for the public to comment. 

  8. PETITIONS AND COMMUNICATIONS 

  9. FROM THE MAYOR 

  10. FROM THE PLANNING AND ZONING COMMISSION 

    1. Resolution Approving the Final Plat of the Replat of Lot 1 of Lake View Estates 

      Presented for City Council’s consideration is a resolution approving the final plat of the replat of Lot 1 of Lake View Estates. The property owner has submitted a replat that would combine the original Lot 1 with the southern 75’ of the parcel to the north and vacate the utility easement along the north line of the original Lot 1. The intent is to construct a single family home. This subdivision is located in Muscatine County but falls within the two limit requiring City Council’s approval. The city’s Planning & Zoning Commission unanimously recommends that City Council approve the final plat.

      Is there a motion to adopt the resolution as submitted? 

    2. Resolution Setting Public Hearing on a Request to Vacate Certain Utility Easements at the Former National Guard Armory at 1421 Park Avenue 

      Presented for City Council’s consideration is a resolution setting a public hearing on a request to vacate certain utility easements at the former National Guard Armory at 1421 Park Avenue. The new owners of this property as well as the parcel located directly north of it are requesting the vacation of two existing utility easements. It is the applicant’s intent to combine these two parcels and relocate the utility easements of this new larger parcel. The Planning & Zoning Commission is unanimously recommending the vacation of the utility easements. Prior to any action by City Council, a public hearing is required. This public hearing will be held on Thursday, July 5, 2012, at 7 p.m.

      Is there a motion to adopt the resolution as submitted? 

  11. FROM THE CITY ADMINISTRATOR 

    1. Resolution Approving the Contract and Bond for the 2012 Cedar Street Utility Project 

      Presented for City Council’s consideration is a resolution approving the contract and bond for the 2012 Cedar Street Utility Project. City Council took action at the June 7, 2012 City Council meeting to award the contract for this project to Brandt Construction in the amount of $381,599.40. At this time City Council is being asked to approve the contract and bond.

      Is there a motion to adopt the resolution as submitted? 

    2. Resolution Awarding the Contract for the Art Center Boiler Replacement Project 

      Presented for City Council’s consideration is a resolution awarding the contract for the Art Center Boiler Replacement Project. Bids for both the City Hall and Art Center boilers were received in March 2012 with the low bid for from J.L. Brady Company in the amount of $122,279 for the City Hall boiler and $76,084 for the Art Center boiler. The Art Center received funding from the Iowa Office of Energy Independence in the amount of $16,886. In order to receive the funding, the city is required to enter into the contract with J.L. Brady before June 30, 2012. It is staff’s recommendation that the Art Center’s boiler project proceed and the local share of the project costs finalized at a later date.

      Is there a motion to adopt the resolution as submitted? 

    3. Resolution Setting a Public Hearing on the Plans, Specifications, Form of Contract, Cost Estimate, and Establishing the Bid Opening Date for the Project Identified as “T-Hangar Apron Drainage Improvements” at the Municipal Airport 

      Presented for City Council’s consideration is a resolution setting a public hearing on the plans, specifications, form of contract, cost estimate, and establishing the bid opening date for the project identified as “T-Hangar Apron Drainage Improvements” at the Municipal Airport. Project improvements will include removing an existing French drain system and installing storm sewer intakes, storm sewer, and an outlet upstream of a proposed septic system manhole or existing oil/water separator. Prior to the soliciting of bids for this project, a public hearing is required. This public hearing will take place on Thursday, July 5, 2012, at 7:00 p.m.

      Is there a motion to adopt the resolution as submitted? 

    4. Request to Approve the Grant Agreement for the Municipal Airport Improvement Project Identified as “Rehabilitate Airfield Pavements” 

      Presented for City Council’s consideration is a request to approve the grant agreement for the Municipal Airport Improvement Project identified as “Rehabilitate Airfield Pavements”. The city was notified that the Federal Aviation Administration approved the application to rehabilitate the taxiway as requested with a split of 90% federal funding and 10% local funding. The grant agreement will permit the city to award the project with a total federal funding allocation of $71,825 inclusive of engineering fees.

      Is there a motion to approve the request as submitted? 

    5. Resolution Approving the Contract and Bond for Municipal Airport Improvements Identified as “Rehabilitate Airfield Pavements” 

      Presented for City Council’s consideration is a resolution approving the contract and bond for Municipal Airport improvements identified as “Rehabilitate Airfield Pavements”. City Council awarded the contract for this project to Hy-Brand Industrial Contractors in the amount of $52,889.83 at the May 17, 2012 City Council meeting. The award was subject to funding availability and notification from the Federal Aviation Administration. The city has received notification of funding through the FAA. At this time it would be appropriate to approve the contract and bond from Hy-Brand Industrial Contractors for this project.

      Is there a motion to adopt the resolution as submitted? 

    6. Resolution Reauthorizing the Muscatine Municipal Housing Agency to Provide Housing Counseling Services within Its Service Area 

      Presented for City Council’s consideration is a resolution reauthorizing the Muscatine Municipal Housing Agency to provide housing counseling services within its service area. Since April 2012 the MMHA staff has been working with HUD’s Housing Counseling Department in an effort to obtain certification for MMHA as an independent Local Housing Counseling Agency (LHCA). A preliminary application was submitted to HUD for review on May 22, 2012. Based on that review, MMHA is requesting that City Council reauthorize the MMHA to provide housing counseling services in its service area (Muscatine County).

      Is there a motion to adopt the resolution as submitted? 

    7. Resolution to Write Off Debts of Certain Former Housing Tenants 

      Presented for City Council’s consideration is a resolution to write off debts of certain former housing tenants. The total amount to be written off totals $1,525.27 and includes unpaid rents, damages, and maintenance charges. While these amounts are recommended for write off this fiscal year, records of these amounts will be maintained and will be required to be paid back before any future housing assistance will be made available.

      Is there a motion to adopt the resolution as submitted? 

    8. Resolution Accepting Acquisitions for Phase I of the West Hill Sanitary and Storm Sewer Separation Project 

      Presented for City Council’s consideration is a resolution accepting acquisitions for Phase I of the West Hill Sanitary and Storm Sewer Separation Project. This project is scheduled to begin this year. In order to complete Phase I, temporary easements from four property owners must be acquired by the city. Negotiations to complete the easements have been conducted or continue to be conducted with the property owners.

      Is there a motion to adopt the resolution as submitted? 

    9. Resolution Accepting Easements for the Harrison Street Extension Project 

      Presented for City Council’s consideration is a resolution accepting easements for the Harrison Street Extension Project. The project is planned to begin and be completed this year. In order to complete the work, temporary and permanent easements, rights of way and other property acquisitions from five property owners must be acquired by the city. Negotiations to complete the easements have been conducted or continue to be conducted with the affected property owners.

      Is there a motion to adopt the resolution as submitted? 

    10. Request to Approve the City’s Insurance Renewal Effective July 1, 2012 

      Presented for City Council’s consideration is a request to approve the city’s insurance renewal effective July 1, 2012.

      Is there a motion to approve the request as submitted? 

    11. Request to Approve Uniform Contract 

      Presented for City Council’s consideration is a request to approve the city’s uniform contract. Two bids were received with the low bid provided by CCP Industries who is able to provide all of the requested clothing items. The low bid was determined by applying the bid prices to last year’s order. CCP’s bid ordering the same items as last year totaled $15,504. The city spent approximately $24,000 on uniforms last year. This will be a three-year contract.

      Is there a motion to approve the request as submitted?

    12. Request from Fire Department for Authorization to Submit Department of Homeland Security Grant Application 

      Presented for City Council’s consideration is a request from the Fire Department for authorization to submit Department of Homeland Security grant application. The grant funding in the amount of $70,400, if approved, will be used for apparatus mounted diesel exhaust removal systems for Fire Department vehicles. The city’s match (10%) would be $7,040. The deadline for submission is July 6, 2012.

      Is there a motion to approve the request as submitted? 

    13. Request from Police Department for Authorization to Purchase Training Equipment 

      Presented for City Council’s consideration is a request from the Police Department for authorization to purchase training equipment. In April 2012 the Police Department received a $20,000 donation from the Grain Processing Corporation for the purchase of Simunition training equipment. A bid was received from Ray O’Herron Co. in the amount of $10,785 for the Simunition training equipment and from Keepers Co. in the amount of $8,653 for the purchase of G17-T Glock training pistols. There are no other suppliers for either the Simunition training equipment or the Glock training pistols. The Police Department is requesting the issuance of purchase orders for these purchases.

      Is there a motion to approve the request as submitted? 

    14. Request to Approve Amendment to Business Office Operations Agreement for Greenwood Cemetery 

      Presented for City Council’s consideration is a request to approve an amendment to the Business Office Operations Agreement for Greenwood Cemetery. The only requested change to the current agreement is the addition of two years to the agreement (July 1, 2012 to June 30, 2014). The current service provider (Iowa Memorial Granite Company) is paid $600 per month and has met the expectations of the agreement as outlined in the terms and conditions.

      Is there a motion to approve the request as submitted? 

    15. Request to Approve Amendment to Retail Sales and Service Agreement and Lease for Greenwood Cemetery 

      Presented for City Council’s consideration is a request to approve an amendment to the Retail Sales and Service Agreement and Lease for Greenwood Cemetery. The requested changes to the current agreement include extending the agreement by two years (July 1, 2012 to June 30, 2014) and lowering the percentage of commissions paid to the city for gross receipts over $500 from 23% to 21%. The current service provider is Iowa Memorial Granite Company.

      Is there a motion to approve the request as submitted? 

  12. COMMUNICATIONS - RECEIVE AND FILE 

  13. APPROVAL OF BILLS 

    It is recommended bills totaling $1,571,431.81 be approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s). 

  14. COMMUNICATIONS - COUNCIL MEMBERS 

  15. OTHER BUSINESS 

  16. ADJOURNMENT