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AGENDA
THURSDAY, JULY 19, 2012
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL



  1. CALL TO ORDER 

  2. ROLL CALL 

  3. PLEDGE OF ALLEGIANCE 

  4. COMMUNICATIONS – CITIZENS 

    1. Swearing in of Firefighters Joshua Rudolph and Blair Dickey

      At this time Mayor Hopkins will swear in Firefighters Joshua Rudolph and Blair Dickey. 

    2. Presentation of Check(s) to the City of Muscatine for the Lagoon Shelter Project

      At this time representatives from the Monsanto Fund, Community Foundation, Central State Bank, and Kent Corporation will present the City of Muscatine with a check(s) for the Lagoon Shelter Project at Weed Park. 

  5. CONSENT AGENDA

    The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda.


    * Items 6A - Approval of City Council Minutes

    *-A July 5, 2012 Regular Meeting

    *-B July 12, 2012 In-Depth Meeting


    * Items 8A-F - Petitions and Communications

    *-A Request on second reading for a new Class “B” Beer Permit and Sunday Sales for El Sombrero, 801 Oregon Street - Rosa Rojas (pending inspections)

    *-B Request to Approve Outdoor Service Permit for Veterans of Foreign Wars Club (VFW), 1415 Grandview Avenue – Veterans of Foreign Wars Club Inc. (pending inspections)

    *-C Request to Approve Use of City Property for 35th Annual Watermelon Stampede

    Presented for City Council’s consideration is a request from the Muscatine Running Club for the use of city property for the 35th Annual Watermelon Stampede. The 5K and 10K road race will take place on Saturday, August 18, 2012, from 6 to 10:30 a.m. The event is expected to draw approximately 400 people.

    *-D Request from Pearl City Outreach/Jesus Mission Church for a Block Party

    Presented for City Council’s consideration is a request from the Pearl City Outreach/Jesus Mission Church for the use of city property for a block party. The event will take place on September 22, 2012 from noon to 10 p.m. The area being requested for closure is Mulberry Avenue between 5th and 6th streets.

    *-E Request to Approve Use of City Property for MDA Boot Drive

    Presented for City Council’s consideration is a request from the Muscatine Association of Firefighters for the use of city property for the MDA’s “Fill the Boot” campaign. The dates being requested are August 22-24, 2012 during the times of 10 a.m. to 1 p.m. and 4 to 7 pm. The locations being requested are the intersections at 8th and Cedar streets and Lake Park Boulevard and Park Avenue. It is also being requested that rain dates of August 29-31, 2012 be approved.

    *-F Request for Use of City Property for a Block Party

    Presented for City Council’s consideration is a request for use of city property for a block party. The block party will be Saturday, August 11, 2012, from 3 p.m. to 10 p.m. and would involve properties from 1518 to 1538 West Acre Drive. Area neighbors have been contacted and are in agreement with this event.


    * Items 12A-H - Communications Receive and File

    *-A Muscatine County Board of Supervisors – June 25, 2012 (Road Tour) and June 25, 2012 and July 2, 2012


    * Bills*

    * Approval of attached Bills for Approval totaling $1,532,399.79, as well as receipt summaries and journal entries for February through May 2012, is subject to the approval of any related agenda item(s). 

  6. MINUTES – APPROVAL 

  7. PUBLIC HEARING 

  8. PETITIONS AND COMMUNICATIONS 

  9. FROM THE MAYOR 

  10. FROM THE PLANNING AND ZONING COMMISSION 

  11. FROM THE CITY ADMINISTRATOR 

    1. Resolution Setting a Public Hearing for Fare Increases for the JARC Muscatine/Wilton Service 

      Presented for City Council’s consideration is a resolution setting a public hearing for fare increases for the JARC Muscatine/Wilton service. The current fare for this service is $1 per ride and it is being proposed that fee be increased to $2 per ride. Prior to any formal action by City Council, a public hearing is required. This public hearing will be held on Thursday, August 2, 2012, at 8 p.m.

      Is there a motion to adopt the resolution as submitted? 

    2. Resolution Accepting Low Bid for the Bond and Schley Pumping Stations Renovation Project 

      Presented for City Council’s consideration is a resolution accepting the low bid for the Bond and Schley Pumping Stations Renovation Project. Two bids were received for this project with the low bid of $297,300 from Hy-Brand Industrial Contractors Ltd. In addition to the contract amount, there are engineering costs totaling $23,500 and piping and fitting costs for the Bond Lift Station totaling $14,427. This brings the total project cost to $335,000. There is $300,000 budgeted for this project.

      Is there a motion to adopt the resolution as submitted? 

    3. Resolution Supporting the Renaming of the Highway 61 Bypass to the “Doug King Memorial Expressway” 

      Presented for City Council’s consideration is a resolution supporting the renaming of the Highway 61 Bypass to the “Doug King Memorial Expressway”. City Council is being asked to support this endeavor.

      Is there a motion to adopt the resolution as submitted? 

    4. Request to Accept Grant Agreement for Tree Obstruction Removal at the Municipal Airport 

      Presented for City Council’s consideration is a request to approve the grant agreement for the tree obstruction removal at the Municipal Airport. The city was notified that the Federal Aviation Administration approved the application to remove obstructions (trees) as requested with a split of 90% federal funding and 10% local funding. The grant agreement will permit the city to award the project with a total federal funding allocation of $50,403 inclusive of engineering fees.

      Is there a motion to approve the request as submitted? 

    5. Request to Approve Issuance of a Purchase Order for Painting the Former HNI Hangar at the Municipal Airport 

      Presented for City Council’s consideration is a request to approve the issuance of a purchase order for painting of the former HNI Hangar at the Municipal Airport. In 2009 HNI transferred this hangar back to the City of Muscatine, and since that time, the exterior paint has deteriorated and is peeling badly. Two quotes were received with the low being from Terry & Sons Inc. in the amount of $6,225. There is $6,300 budgeted for this project.

      Is there a motion to approve the request as submitted? 

    6. Request to Approve Change Order for the Harrison Street Extension Project 

      Presented for City Council’s consideration is a request to approve a change order for the Harrison Street Extension Project. The Muscatine Community School District has requested the construction of a drop off lane for students attending Colorado School. Martin & Whitacre has designed a two lane configuration at the back of the school accessible from Harrison Street that will allow students to be picked up and dropped off before and after school. The cost for this improvement is $65,400 and will be paid by the school district. This project is under construction and approval of this change order will have the lanes available prior to school starting in August.

      Is there a motion to approve the request as submitted?

    7. Request to Approve Agreement with the Louisa Regional Solid Waste Agency for Household Hazardous Waste Services 

      Presented for City Council’s consideration is a request to approve an agreement with the Louisa Regional Solid Waste Agency, in past years referred to as the Louisa County Solid Waste Management Agency, for household hazardous waste services. Previously the city had entered into an agreement to provide services for the proper handling and disposal of household hazardous materials for Louisa County residents. This will extend the current agreement for another year from August 1, 2012 through July 31, 2013.

      Is there a motion to approve the request as submitted? 

    8. Request to Approve Issuance of Purchase Order for Ground Water Sampling Geoprobe Drilling Services at the Landfill 

      Presented for City Council’s consideration is a request to approve the issuance of a purchase order for ground water sampling geoprobe services at the landfill. In the summer of 2010, the Muscatine County Landfill was notified by the Iowa Department of Natural Resources that three of its wells tested high for levels of Volatile Organic Compounds (VOC’s). One of the wells has been remediated and one is being retested. A third well, which is located next to a neighboring property, is still testing high for the levels of VOC’s. The IDNR wants a sample taken from the neighboring property to determine if a plume from this well is there. Four quotes were received for the geoprobe services with the low from Team Services of Des Moines in the amount of $17,235. There is $15,000 budgeted for this project. The remaining $2,735 will be taken from improvement repairs.

      Is there a motion to approve the request as submitted? 

    9. Request Authorization to Purchase Cemetery Mower 

      Presented for City Council’s consideration is a request for authorization to purchase a cemetery mower. The low bid for this purchase was submitted by QC Power in the amount of $7,469 for a Model 74915 Toro mower. The old mower will be traded in on the new mower. There is $12,000 budgeted for this purchase.

      Is there a motion to approve the request as submitted? 

    10. Request Authorization to Purchase Park Maintenance Mower 

      Presented for City Council’s consideration is a request for authorization to purchase a Park Maintenance mower. The low bid for this purchase was from MTI in an amount not to exceed $54,531.86 for a GM 4100-D Toro mower. The mower being replaced will be transitioned into the Cemetery Division and will eventually be used for parts. There is $51,000 budgeted for this purchase. The remaining $3,531.86 overage will be offset by the savings realized from the purchase of the cemetery mower.

      Is there a motion to approve the request as submitted? 

    11. Request from Parks Department to Purchase Stump Grinder 

      Presented for City Council’s consideration is a request from the Parks Department to purchase a stump grinder that will be utilized by Park Maintenance, the Golf Course, and Kent Stein Park. Two bids were received with the low bid from Bobcat of Iowa City in an amount not to exceed $6,446.22 for an SGX stump grinder. There is $6,000 budgeted for this purchase. The $446.22 overage will be covered by the savings realized under the recent purchase of a rear mounted roto-tiller for the golf course.

      Is there a motion to approve the request as submitted? 

    12. Request Authorization to Purchase Park Shelter 

      Presented for City Council’s consideration is a request for authorization to purchase a park shelter. This shelter will replace the deteriorated Lagoon Shelter at Weed Park. A recent Leadership Muscatine group identified the replacement of this shelter as their project for the community. The group worked with city staff to develop a plan and to raise the money for the project. Two bids were received with the low bid from Poligon in the amount of $17,430.80. The total estimated cost for the project is $22,000 which was raised by the Leadership Muscatine group.

      Is there a motion to approve the request as submitted? 

    13. Request to Approve Golf Course Irrigation Project Design Services 

      Presented for City Council’s consideration is a request to approve Golf Course Irrigation Project design services. Due to the Iowa State Code, public improvements such as this with a cost over $100,000 must use a State of Iowa licensed designer. Two bids were submitted with the low bid from E.C. Design Group Ltd. in the amount of $20,000. The project will consist of replacing the original 1969 golf course single row fairway irrigation system with a new double row system. It is staff’s recommendation City Council approve the design services agreement with E.C. Design Group Ltd. in the amount of $20,000 plus incidentals not to exceed $1,500.

      Is there a motion to approve the request as submitted? 

    14. Request to Approve Biosolids Application Contract 

      Presented for City Council’s consideration is a request to approve a biosolids application contract with the Hahn property owners. The current contract will expire in 2014. The contract with the property owners has been renegotiated and has been extended through December 2020 which will allow the city to do some long range planning and to sell equipment that is no longer used.

      Is there a motion to approve the request as submitted? 

    15. Request to Declare Equipment at the Water Pollution Control Plant as Surplus 

      Presented for City Council’s consideration is a request to declare equipment at the Water Pollution Control Plant as surplus. Due to the extension of the biosolids application contract for the Hahn property, equipment that was used to transport the biosolids to other property and the slurry tank with accessories are no longer needed. Therefore, staff is requesting that the property declared as surplus so that it can be of disposed of.

      Is there a motion to approve the request as submitted? 

    16. Request from Water Pollution Control Plant to Elevate One Operator Position to a Lead Worker Position 

      Presented for City Council’s consideration is a request from the Water Pollution Control Plant to elevate one Operator’s position to a Lead Worker’s position. Staff feels that this proposed staffing change will be the most economical way to operate the plant.

      Is there a motion to approve the request as submitted? 

    17. Request from Police Department to Purchase Two Panasonic Toughbook Computers 

      Presented for City Council’s consideration is a request from the Police Department to purchase two Panasonic Toughbook computers. One of the laptop computers will be placed in the K-9 Squad and the other will be used by investigations and other purposes where an additional laptop is needed. It is staff’s recommendation the low bid from Vateck LLC in the amount of $7,048 be approved. There is $9,000 budgeted for this purchase.

      Is there a motion to approve the request as submitted? 

  12. COMMUNICATIONS - RECEIVE AND FILE 

  13. APPROVAL OF BILLS 

    It is recommended bills totaling $1,532,399.79, as well as receipt summaries and journal entries for February through May 2012, be approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s). 

  14. COMMUNICATIONS - COUNCIL MEMBERS 

  15. OTHER BUSINESS 

    1. Request Approval to Enter Closed Session Per Iowa Code 21.5 to Discuss Proposed Property Acquisition and Pending Litigation 

  16. ADJOURNMENT