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AGENDA
THURSDAY, AUGUST 16, 2012
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL



  1. CALL TO ORDER 

  2. ROLL CALL 

  3. PLEDGE OF ALLEGIANCE 

  4. COMMUNICATIONS – CITIZENS 

    1. Swearing in of Police Officer Daniel Rigg

      At this time Mayor Hopkins will swear in Police Officer Daniel Rigg. 

  5. CONSENT AGENDA

    The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda.


    * Items 6A - Approval of City Council Minutes

    A. August 2, 2012 City Council Minutes


    * Items 8A-D - Petitions and Communications

    A. Request for renewal of a Class “B” Beer License for Yacky Shack, 114 E. 2nd Street – Yacky Shack, LLC (pending inspections)

    B. Request for renewal of a Class “C” Beer Permit and Sunday Sales for Casey’s General Stores #1484, 1111 Oregon Street – Casey’s Marketing Company (pending inspections and insurance)

    C. Request for renewal of a Class “B” Beer License and Sunday Sales for China Garden, 2016 Cedar Plaza Drive #3 – China Garden At Cedar Plaza Inc (pending inspections and insurance)

    D. Request for a new Class “B” Wine Permit, Class “C” Beer Permit and Sunday Sales License (previously a Class “B” Wine Permit, Class “C” Beer Permit, Class “E” Liquor License and Sunday Sales License) for Hy-Vee Drugstore, 510 E. 6th Street – Hy-Vee, Inc. (pending inspections)


    * Items 9A-B – From the Mayor

    A. Appointment of Tom Spread to the City Enterprise Zone Committee

    B. Appointment of Jeanette Phillips to the Historic Preservation Commission


    * Items 12A-F - Communications Receive and File

    A. Muscatine County Board of Supervisors – July 23 & 30, 2012

    B. Historic Preservation Commission – July 18, 2012

    C. Zoning Board of Adjustment – May 1, 2012

    D. MP&W Communications Utility – June 2012

    E. MP&W Electric Utility – June 2012

    F. MP&W Water Utility – June 2012 


    * Bills*

    * Approval of attached Bills for Approval totaling $1,463,261.23 is subject to the approval of any related agenda item(s). 

  6. MINUTES – APPROVAL 

  7. PUBLIC HEARING 

  8. PETITIONS AND COMMUNICATIONS 

  9. FROM THE MAYOR 

  10. FROM THE PLANNING AND ZONING COMMISSION 

  11. FROM THE CITY ADMINISTRATOR 

    1. Resolution Releasing a Real Estate Mortgage for 1820 Schiller Street 

      Presented for City Council’s consideration is a resolution releasing a real estate mortgage under the 2006 CDBG Housing Rehabilitation Program for 1820 Schiller Street. The property owner received the maximum $24,999 in funding assistance through a five-year forgivable loan. The project was completed on October 25, 2007 and since that time, 20% of the loan has been forgiven annually. At this time, 80% of the loan has been forgiven. Because the mortgage will expire in approximately two months, it is staff’s recommendation that City Council take action to release the real estate mortgage.

      Is there a motion to adopt the resolution as submitted? 

    2. Resolution Approving Amendments to the Muscatine Municipal Housing Agency Capital Improvements Program 2011 Annual Grant 

      Presented for City Council’s consideration is a resolution approving amendments to the Muscatine Municipal Housing Agency Capital Improvements Program 2011 Annual Grant. In accordance with the MMHA Substantial Deviation Policy, City Council, acting as the MMHA Board of Commissioners, has the authority to amend its annual plan without HUD approval. This revision to the plan would allow all the $171,006 in grant funds to be moved from the property improvements line item to operations. This revision will allow the MMHA to reduce the regulatory burden for this program.

      Is there a motion to adopt the resolution as submitted? 

    3. Resolution Setting Public Hearing for the Golf Course Irrigation Project 

      Presented for City Council’s consideration is a resolution setting a public hearing for the Golf Course Irrigation Project. The current irrigation system at the golf course has outlived its useful life and is beginning to fail. The proposed project will basically replace the old single row hydraulically controlled system with a modern double row electrically controlled system. The new system will allow for more efficient and effective watering of the fairways. Prior to any formal action by City Council, a public hearing is required. This public hearing will be held on Thursday, September 6, 2012, at 7 p.m.

      Is there a motion to adopt the resolution as submitted? 

    4. Request to Approve Issuance of Purchase Order for the Soccer Complex Drainage Project 

      Presented for City Council’s consideration is a request to approve the issuance of a purchase order for the Soccer Complex Drainage Project. The proposed project will help improve the drainage area around fields #7 and #8. Two bids were received with the low bid from C.R. Landscaping in the amount of $14,876.95. There is $15,000 budgeted for this project.

      Is there a motion to approve the request as submitted? 

    5. Request from Police Department to Purchase Audio/Video Recording System for Interview Room 

      Presented for City Council’s consideration is a request from the Police Department to purchase an audio/video recording system for the interview room. In 2006 the Muscatine County Attorney issued a memorandum requesting that all law enforcement agencies in Muscatine County install hardware for the purpose of video and audio recording of interviews and interrogations. Three bids were received with the low bid from Racom in the amount of $6,978.73. There is $7,000 budgeted for this purchase.

      Is there a motion to approve the request as submitted? 

    6. Request to Approve Change Order #2 for the Harrison Street Extension Project 

      Presented for City Council’s consideration is a request to approve Change Order #2 for the Harrison Street Extension Project totaling $81,707.78. Several items have been encountered during this project requiring extra work. The items include: 1) Two manholes near Walgreens uncovered during demolition operations require concrete boxouts to make them accessible for maintenance and snow removal; 2) roadway east of Park Plaza intersection to be paved with 8” P.C.C.; 3) Manhole P-1 will be lowered by removing one barrel section and replacing it with a shorter section; 4) deteriorating curb and gutter along the existing portion of Harrison Street and inappropriate unused driveway cuts need to be removed and replaced; and 5) asphalt milling depths were significantly greater. The addition of Change Order #2 increases the original contract amount from $510,999.30 to $552,729.25.

      Is there a motion to approve the request as submitted? 

    7. Request Authorization to Install Two Pivotal Stop Signs on Mulberry Avenue at Bonnie Drive 

      Presented for City Council’s consideration is a request for authorization to install two pivotal stop signs on Mulberry Avenue at Bonnie Drive. The city’s Traffic Committee received a request from the Muscatine School District concerning the installation of pivotal stop signs at this location. Extensive construction work is underway at Muscatine High School resulting in the displacement of existing bus lanes. As a result, the bus loading/unloading location will be moved to the large parking lot on the north side of the school. School buses will be exiting the parking lot via Bonnie Drive onto Mulberry Avenue. The purpose of the pivotal stop signs is to aid in the flow of traffic. The stop signs will become functional in the morning and afternoon on school days.

      Is there a motion to approve the request as submitted? 

    8. Request to Approve Issuance of Purchase Order for Sluice Gate at the Water Pollution Control Plant Outfall in the Levee 

      Presented for City Council’s consideration is a request to approve the issuance of a purchase order for a sluice gate at the Water Pollution Control Plant outfall in the levee. During the course of the recent construction project at the plant, an attempt was made to close the sluice gate to stop the river from flowing back to the plant during the installation of the new effluent pumps. The gate valve was completely non-functioning and could not be closed. The current gate is over 30 years old and is very difficult to maintain because of its location. This project can be completed with city staff and equipment at this time due to low river levels. Bids were received for this gate, and staff is recommending the bid from Mellen & Associates in the amount of $14,507 be approved for a Plasi-Fab heavy duty 36” sluice gate. Because this is not a budgeted item, it is proposed the gate be funded from the Water Pollution Control Plant Reserve.

      Is there a motion to approve the request as submitted? 

    9. Request to Approve Mercer Muscatine Revolving Loan Fund Match for Local Business Expansion 

      Presented for City Council’s consideration is a request to approve a Mercer Muscatine Revolving Loan Fund Match for a local business expansion. Currently there is an applicant who is requesting $150,000 in funding from the RLF. The applicant intends to create 15 jobs and invest $842,000 in a new manufacturing line. This loan would require a local match contribution of $37,500 to the loan pool prior to disbursement of the loan funds to the business.

      Is there a motion to approve the request as submitted? 

  12. COMMUNICATIONS - RECEIVE AND FILE 

  13. APPROVAL OF BILLS 

    It is recommended bills totaling $1,463,261.23 be approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s). 

  14. COMMUNICATIONS - COUNCIL MEMBERS 

  15. OTHER BUSINESS 

  16. ADJOURNMENT