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AGENDA
THURSDAY, DECEMBER 20, 2012
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL



  1. CALL TO ORDER 

  2. ROLL CALL 

  3. PLEDGE OF ALLEGIANCE 

  4. COMMUNICATIONS – CITIZENS 

  5. CONSENT AGENDA

    The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda.


    * Items 6A-B Approval of City Council Minutes 

    A. December 6, 2012 City Council Minutes

    B. December 13, 2012 In-Depth Minutes 


    * Items 8A - Petitions and Communications 

    A. Request for renewal of a Class “C” Liquor License, Outdoor Service and Sunday Sales for Samz Sports Bar, 103 Ford Avenue – Noe Sanchez (pending inspections and insurance)


    * Items 12A-C - Communications Receive and File 

    A. Muscatine County Board of Supervisors – November 26 & 30, 2012 and December 3, 2012

    B. Planning & Zoning Commission – November 13, 2012

    C. MP&W Adopted Budget Certificate for 2013 Calendar Year Budget


    * Bills*

    * Approval of attached Bills for Approval totaling $2,284,556.04 is subject to the approval of any related agenda item(s). 

  6. MINUTES – APPROVAL 

  7. PUBLIC HEARING 

  8. PETITIONS AND COMMUNICATIONS 

  9. FROM THE MAYOR 

  10. FROM THE PLANNING AND ZONING COMMISSION 

    1. Resolution Setting Public Hearing on a Proposed Annexation to and Within the City of Muscatine (Eastern Portion of Ripley’s Mobile Home Park) 

      Presented for City Council’s consideration is a resolution setting a public hearing on a proposed annexation to and within the City of Muscatine (eastern portion of the Ripley’s Mobile Home Park). The city has entered into an agreement with Ripley’s Development Inc. to extend sanitary gravity sewer from Park Avenue West to Ripley’s Mobile Home Park. This agreement also included a voluntary annexation agreement covering the mobile home park. The proposed voluntary annexation area is split into a western portion and an eastern portion by the existing boundaries of the City of Muscatine. The Planning & Zoning Commission recommends the approval of this voluntary annexation. Prior to any formal action by City Council, a public hearing is required. This public hearing will be held on Thursday, January 3, 2013, at 7:00 p.m.

      Is there a motion to adopt the resolution as submitted? 

    2. Resolution Setting Public Hearing on a Proposed Annexation to and Within the City of Muscatine (Western Portion of Ripley’s Mobile Home Park) 

      Presented for City Council’s consideration is a resolution setting a public hearing on a proposed annexation to and within the City of Muscatine (western portion of the Ripley’s Mobile Home Park). The city has entered into an agreement with Ripley’s Development Inc. to extend sanitary gravity sewer from Park Avenue West to Ripley’s Mobile Home Park. This agreement also included a voluntary annexation agreement covering the mobile home park. The proposed voluntary annexation area is split into a western portion and an eastern portion by the existing boundaries of the City of Muscatine. The Planning & Zoning Commission recommends the approval of this voluntary annexation. Prior to any formal action by City Council, a public hearing is required. This public hearing will be held on Thursday, January 3, 2013, at 7:00 p.m.

      Is there a motion to adopt the resolution as submitted? 

    3. Resolution Setting Public Hearing on a Proposed Zoning Change Within the Ripley’s Mobile Home Park 

      Presented for City Council’s consideration is a resolution setting a public hearing on a proposed zoning change within the Ripley’s Mobile Home Park. Ripley’s Development Corporation, who is the deed holder for 8.25 acres located in the mobile home park, is requesting the rezoning of this property to C-1 in conjunction with the submission of a preliminary/final plat for a six-lot commercial subdivision. The Planning & Zoning Commission unanimously recommends the approval of this request. Prior to any formal action by City Council, a public hearing is required. This public hearing will be held on Thursday, January 17, 2013, at 7:00 p.m.

      Is there a motion to adopt the resolution as submitted? 

  11. FROM THE CITY ADMINISTRATOR 

    1. Second Reading of an Ordinance Rezoning Property Located at 2875 Highway 61 – Mills Marine 

      Presented for City Council’s consideration is the second reading of an ordinance rezoning property located at 2875 Highway 61. A request has been received from Community Bank on behalf of Mills Marine LLC for the rezoning of two adjoining parcels totaling approximately 18 acres located at the above address from Muscatine County C-1 to C-1 Neighborhood and General Commercial. There is a signed annexation agreement for these parcels, and this rezoning would run concurrently with the completion of the annexation process.

      Is there a motion to approve the second reading of the ordinance as submitted? 

    2. Second Reading of an Ordinance Rezoning Property Owned by Ripley’s Development Corporation 

      Presented for City Council’s consideration is the second reading of an ordinance rezoning property owned by Ripley’s Development Corporation. The corporation is the deed holder of nine parcels totaling 131.8 acres of land along U.S. 61 upon which Ripley’s Mobile Home Park is located. An agreement has been signed by the corporation to voluntarily annex these parcels into the City of Muscatine. It is being requested that these parcels be rezoned from Muscatine County M-2, A-1, and R-1 to an R-4 Residential District. This rezoning will run concurrently with the annexation of these parcels.

      Is there a motion to approve the second reading of the ordinance as submitted? 

    3. Resolution Setting Public Hearing to Consider a Community Development Block Grant Application for Downtown Revitalization in the City of Muscatine 

      Presented for City Council’s consideration is a resolution setting a public hearing to consider a Community Development Block Grant Application for Downtown Revitalization in the City of Muscatine. The Iowa Economic Development Authority has opened its application window for its CDBG Downtown Revitalization Program. Successful applications from communities the size of Muscatine could be awarded up to $500,000 for building façade improvements and other downtown revitalization projects. To qualify for the program, applications must meet one of several national objectives. The Muscatine Community Development staff has identified the slum or blight national objective as the best suited for an application from the city. Prior to the submission of the application, a public hearing is required. This hearing will be held on Thursday, January 3, 2013, at 7 p.m. A complete review of the program is scheduled for the January In-Depth meeting.

      Is there a motion to adopt the resolution as submitted? 

    4. Resolution Approving a Mortgage Release for 106 Taylor Street 

      Presented for City Council’s consideration is a resolution approving a mortgage release for 106 Taylor Street. The property owners participated in the 2006 CDBG Housing Rehabilitation Program which provided a maximum of $24,999 in funding assistance through a five-year forgivable loan. Under the terms of the program, they were required to sign a mortgage which was done on March 16, 2007. The project was completed on December 20, 2007 with the final 20% forgiven on December 20, 2012. This is the eighth of 12 mortgages expected to be released under this rehabilitation program.

      Is there a motion to adopt the resolution as submitted? 

    5. Resolution Setting a Public Hearing on the West Hill Area Sanitary and Storm Sewer Separation – Phase II 

      Presented for City Council’s consideration is a resolution setting a public hearing on the West Hill Area Sanitary and Storm Sewer Separation – Phase II. The design for the second phase of this project has been completed and the anticipated bid opening date is January 31, 2013. Work includes approximately 2,500’ of new sanitary sewer on 6th, Spruce, and Locust streets, 1,400’ of storm sewer on Linn, 6th, and Locust streets, 1,500’ of sanitary sewer and another 1,500’ of future storm sewer within the ravine fill site. The separation work will also include new inlets and piping, four junction structures, pavement replacement as needed with full width pavement replacement on 6th, Linn, Spruce, and Locust streets. Grading and filling the ravine fill site at the west end of 6th Street will also be done. Prior to any formal action by City Council, a public hearing is required. This hearing will be held on Thursday, January 3, 2013, at 7 p.m.

      Is there a motion to adopt the resolution as submitted? 

    6. Request from Police Department to Authorize Purchase of Five Police Patrol Vehicles 

      Presented for City Council’s consideration is a request from the Police Department to authorize the purchase of five police patrol vehicles. Three bids were received with the bid from Krieger’s less than 2% higher than the low bid submitted by Dahl Ford of Davenport. Krieger’s bid was $24,730 per squad car for a total cost of $123,650. It is staff’s recommendation the bid from Krieger’s be accepted.

      Is there a motion to approve the request as submitted? 

    7. Request from Police Department to Purchase Two Radar Units 

      Presented for City Council’s consideration is a request from the Police Department to purchase two Stalker (company name) radar units. These two units will replace two of the older units currently in service. They will be installed in the new squads in early spring 2013. The cost for replacement of the two units is $5,225. There is $5,200 budgeted for this purchase.

      Is there a motion to approve the request as submitted? 

    8. Request to Approve Fire Department Restructuring 

      Presented for City Council’s consideration is a request to approve the Fire Department restructuring. The department is seeking authorization to move a current 56-hour employee to a new 40-hour position and renaming the current shift commanders from Assistant Chiefs to Battalion Chiefs in order to improve its overall operations. This position would then become an assistant, or second in charge, of Fire Department operations. This restructuring utilizes the current authorized number of personnel. Due to anticipated personnel changes in fiscal year 2012/2013, this restructuring is cost neutral.

      Is there a motion to approve the request as submitted? 

    9. Request to Approve Change Order #4 for the West Hill Sewer Separation Project – Phase I 

      Presented for City Council’s consideration is a request to approve Change Order #4 for the West Hill Sewer Separation Project – Phase I. This change order involves two items not included in the contract. The first item includes modifications to a manhole at the corner of 4th and Cedar streets to allow a pipe connection not shown on the construction plans. The second item includes equipment and operator time and materials to spread topsoil on the material disposal area on the Hershey Avenue foreslope at Mulford Church. The city provided topsoil allowing this area to be finished as a manageable grass slope. The total change order amount is $2,245.57 bringing the total contract price to $3,695,606.21.

      Is there a motion to approve the request as submitted? 

    10. Request from Traffic Committee to Post “No Parking” on the South Side of Alley Between Lombard-Cypress and Washington-East 8th Streets 

      Presented for City Council’s consideration is a request from the Traffic Committee to post “No Parking” on the south side of the alley between Lombard-Cypress and Washington-East 8th streets. Residents in this neighborhood continually complain about parked vehicles from a local business blocking their driveways and garages. The Police Department has been called on numerous occasions by the residents, but the inconvenience and lack of courtesy by the business does not stop. Therefore, it is the Traffic Committee’s recommendation to restrict parking on the south side of the alley by posting this side as “No Parking” which will give neighbors ample access to their property.

      Is there a motion to approve the request as submitted? 

    11. Request to Accept the Comprehensive Annual Financial Report and Audit for the FYE June 30, 2012 

      Presented for City Council’s consideration is a request to accept the Comprehensive Annual Financial Report (CAFR) and Audit for the fiscal year ended June 30, 2012. The CAFR was completed earlier this month with the meeting between the auditor and the Audit Committee taking place on December 13th. This meeting included a review of the city’s CAFR, management letter, and summary report. Following its approval, this report will be submitted to the various federal agencies, State Auditor’s Office, the city’s financial advisor, the Government Finance Officers Association Certificate Program and various other interested individuals or entities.

      Is there a motion to approve the request as submitted? 

    12. Request to Enter Into Agreement for New Financial Software System 

      Presented for City Council’s consideration is a request to enter into an agreement for a new financial software system. The city has been using the ACS financial software system since the early 1990’s and is looking at replacing and enhancing this system with a new software system from Springbrook Software. In addition to the $132,320 for the software, the city will need to acquire some additional computer hardware estimated at $10,066. The city has budgeted $140,000 for the new system. The current estimated total cost will exceed that amount by $2,386 plus travel time and expenses for Springbrook personnel during the Business Process Study and software implementation. Staff has requested an estimate for the time and travel expenses to include in the updated project budget. It is staff’s recommendation the city enter into an agreement with Springbrook Software to replace the city’s current system.

      Is there a motion to approve the request as submitted? 

    13. Request to Approve the 2013 Core Values, Vision and Mission and the 2013 City Council Goals and Management Agenda 

      Is there a motion to approve the 2013 Core Values, Vision and Mission and the 2013 City Council Goals and Management Agenda? 

  12. COMMUNICATIONS - RECEIVE AND FILE 

  13. APPROVAL OF BILLS 

    It is recommended bills totaling $2,284,556.04 be approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s). 

  14. COMMUNICATIONS - COUNCIL MEMBERS 

  15. OTHER BUSINESS 

  16. ADJOURNMENT