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AGENDA
THURSDAY, APRIL 4, 2013
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL



  1. CALL TO ORDER 

  2. ROLL CALL 

  3. PLEDGE OF ALLEGIANCE 

  4. COMMUNICATIONS – CITIZENS 

    1. Presentation of Key to City of Muscatine to Sarah Lande

      At this time Mayor Hopkins will present Sarah Lande with a key to the city. 

  5. CONSENT AGENDA

    The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 

    * Items 6A - Approval of City Council Minutes

    A. Regular City Council Minutes – March 21, 2013


    * Items 8A-E - Petitions and Communications

    A. Request for Renewal of a Class “C” Beer Permit and Sunday Sales for Casey’s General Store #2944, 3010 University Drive – Casey’s Marketing Company (pending inspections)

    B. Request from Saints Mary & Mathias Catholic School for Use of City Property for Hayes Hustle

    This request is for the use of city property for the Hayes Hustle 5K to be held on April 6, 2013 from 8:30 to 10:30 a.m. The race will begin at Hayes Elementary School and travel Cedar to Fulliam to Houser to Cedar and will end back at the school.

    C. Request from Christine Post for Use of City Property (street closure) for Wedding

    This request is for the closure of Cherry Street in front of 205 and 206 Cherry Street on June 14-17, 2013 for wedding activities. The neighbors affected by the street closure have been contacted and are not opposed to the request.

    D. Request from Hy-Vee for Use of City Property for 5K/10K Run

    This request is for the use of city property for Hy-Vee’s “Miles for Education” 5K/10K run. The event will be held on October 4, 2013 from 5 p.m. to 8 p.m. and on October 5, 2013 from 6 a.m. to 3 p.m. The race will begin and end at Kent Stein Park. 


    * Items 9A-C – From the Mayor

    A. Proclamation Declaring April 26, 2013 as “Arbor Day”

    B. Proclamation Declaring April 22, 2013 as “Earth Day”

    C. Sister Cities Agreement Between the City of Muscatine and Zhengding County, Hebei Province of the People’s Republic of China


    * Items 12A-G - Communications Receive and File

    A. Muscatine County Board of Supervisors – March 11 & 18, 2013

    B. Historic Preservation Commission – January 22, 2013

    C. Airport Advisory Commission – November 26, 2013

    D. MP&W Communications Utility – February 2013

    E. MP&W Electric Utility – February 2013

    F. MP&W Water Utility – February 2013

    G. City of Muscatine Financial Reports – February 2013


    * Bills*

    * Approval of attached Bills for Approval totaling $1,080,581.19 is subject to the approval of any related agenda item(s). 

  6. MINUTES – APPROVAL 

  7. PUBLIC HEARING 

  8. PETITIONS AND COMMUNICATIONS 

  9. FROM THE MAYOR 

  10. FROM THE PLANNING AND ZONING COMMISSION 

  11. FROM THE CITY ADMINISTRATOR 

    1. Resolution Approving the Official Pay Plan for Non-Union Employees Effective April 4, 2013 

      Presented for City Council’s consideration is a resolution approving the official pay plan for non-union employees effective April 4, 2013. The Housing Department is proposing to amend the city’s non-union pay plan as part of the budget its succession planning and to address the loss of federal funding. The amendment would include an Assistant Housing Administrator position placed in Pay Grade 4(D). The Housing Coordinator would remain in the current Pay Grade 3(C) and the Housing Specialist position in the current pay plan would be downgraded to Grade 2(B). This downgrade will only be applied to newly employed Housing Specialists. Current staff will maintain their current wages.

      Is there a motion to adopt the resolution as submitted? 

    2. Resolution Approving the Official Pay Plan for Non-Union Employees Effective July 1, 2013 

      Presented for City Council’s consideration is a resolution approving the official pay plan for non-union employees effective July 1, 2013. This pay plan includes a request for the elimination of the Security Guard, and Senior Health and Housing Inspector. The plan has been adjusted to reflect the 2.9% increase budgeted by City Council.

      Is there a motion to adopt the resolution as submitted? 

    3. Resolution Establishing Rates for Parking Meters and Parking Meter Hoods 

      Presented for City Council’s consideration is a resolution establishing rates for parking meters and parking meter hoods. During the 2013/2014 budget decision-making process, City Council chose to increase parking meter rates from $.20 per hour to $.25 per hour for 10-hour meters and from $.30 per hour to $.50 per hour for 2-hour meters. In addition, meter hood rental rates will increase from $3.00 per day to $4.00 per day. This is estimated to generate an additional $15,000 annually in parking fund revenues.

      Is there a motion to adopt the resolution as submitted? 

    4. Resolution Authorizing the Assessment of Unpaid Abatement Costs to Private Properties 

      Presented for City Council’s consideration is a resolution authorizing the assessment of unpaid abatement costs to private properties. Periodically city staff provides to City Council a request for the assessment of nuisance abatement costs against private property owners. At this time staff is forwarding the assessment list for unpaid abatement costs totaling $10,099.01.l.

      Is there a motion to adopt the resolution as submitted? 

    5. Request to Approve Diesel Emission Reduction Contract Amendment 

      Presented for City Council’s consideration is a request to approve a Diesel Emission Reduction Contract Amendment. The city has been working with the Iowa Department of Natural Resources to reduce diesel emissions on several vehicles operated by the Transit and Public Works divisions. In November 2012 City Council approved an agreement with the IDNR in an amount not to exceed $123,564 to equip several transit buses and other vehicles in the Public Works division with diesel emissions reduction equipment. Since the initial award, the city has been able to complete testing of these vehicles and has determined it is possible to provide emissions reduction equipment on additional equipment. As a result, an amendment has been prepared that will permit the city to maximize the use of these funds. If approved, there will be no increase in funding made available.

      Is there a motion to approve the request as submitted? 

    6. Request to Approve Pre-Construction Agreement with the Iowa Department of Transportation for Hot Mix Asphalt Resurfacing 

      Presented for City Council’s consideration is a request to approve a Pre-Construction Agreement with the Iowa Department of Transportation for an HMA overlay project to Iowa 22 (Washington Street) from Iowa 38 (Park Avenue) east to the east corporation limits (River Road). The project provides for design and construction of two ADA compliant pedestrian curb ramps at the intersection of Washington and Union streets with 100% funding by the IDOT. In addition, the city is requesting the state include 8.5’ wide parallel parking along both sides of Iowa 22 (Washington Street) as part of the resurfacing project and for a 10-12’ wide additional portion of full width of Union Street at no cost to the state. The city will reimburse the IDOT an estimated $48,000 for its share of the project. Work is expected to begin in June or July.

      Is there a motion to approve the request as submitted? 

    7. Request to Approve Agreement for HVAC Studies at City Hall and the Muscatine Art Center and Musser Museum 

      Presented for City Council’s consideration is a request to approve an agreement for HVAC studies at City Hall and the Muscatine Art Center and Musser Museum. The city continues to upgrade HVAC needs at its various facilities. AJ Associates has been used in the past with considerable success. Staff has request6ed two proposals from the firm to study issues at City Hall and the Art Center. The cost for both studies is $15,000 ($7,500 for each building). The cost for the studies was allocated in the 2012/2013 city budget.

      Is there a motion to approve the request as submitted? 

    8. Request to Declare Property as Surplus 

      Presented for City Council’s consideration is a request to declare city property as surplus. Periodically city staff gathers surplus city material for disposal. Each department is given the opportunity to review these items before offered for public sale. Prior to listing the items on Public Surplus, Council must declare this property as surplus.

      Is there a motion to approve the request as submitted? 

    9. Request to Approve Replacement of Two Transit Buses 

      Presented for City Council’s consideration is a request to replace two transit buses. The city was notified by the Iowa Department of Transportation that there is contingency money remaining for vehicle replacement. They have utilized the PTMS list to fund the next 10 vehicles on the list and both buses proposed for replacement are eligible. The funding is at 83% federal participation. The buses are $88,000 each which means the city’s portion would be $14,960 per bus or $29,920.It is staff’s recommendation that City Council authorize the purchase of these vehicles. With the implementation of MAP-21 and sequestration, there is no guarantee for 2013/2014 funding.

      Is there a motion to approve the request as submitted?

  12. COMMUNICATIONS - RECEIVE AND FILE 

  13. APPROVAL OF BILLS 

    It is recommended bills totaling $1,080,581.19 be approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s). 

  14. COMMUNICATIONS - COUNCIL MEMBERS 

  15. OTHER BUSINESS 

  16. ADJOURNMENT