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AGENDA
THURSDAY, SEPTEMBER 5, 2013
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL




  1. CALL TO ORDER 

  2. ROLL CALL 

  3. PLEDGE OF ALLEGIANCE 

  4. COMMUNICATIONS – CITIZENS 

  5. CONSENT AGENDA

    The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 

    * Items 6A - Approval of City Council Minutes

    A. Regular City Council Minutes – August 15, 2013


    * Items 8A-E - Petitions and Communications

    A. Second reading for a new Class “B” Wine Permit, Class “C” Beer Permit and Sunday Sales for Fast Avenue One Stop, 2111 Park Avenue – BGA, LLC (pending inspections)

    B. Second first reading for a new Special Class “C” Liquor License and Sunday Sales for Fraternal Order of Eagles Muscatine #815, 305 East 2nd Street – Fraternal Order of Eagles #815 (pending inspections and insurance)

    C. Request for renewal of a Class “B” Beer Permit for Casey’s General Stores #1484, 1111 Oregon Street – Casey’s Marketing Company (pending inspections)

    D. Request to Approve Use of City Property for MHS Homecoming Parade on September 19, 2013

    E. Request to Approve Use of City Property for MHS Senior March on September 20, 2013


    * Item 9A-B – From the Mayor

    A. Appointment of John Sayles to the Planning & Zoning Commission

    B. Appointment of Susan Ausman to Art Center Board of Trustees


    * Items 12A-F - Communications Receive and File

    A. Muscatine County Board of Supervisors – August 5, 12 & 19, 2013

    B. Historic Preservation Commission – July 23 & 29, 2013

    C. Planning & Zoning Commission – August 6, 2013

    D. MP&W Communications Utility – July 2013

    E. MP&W Electric Utility – July 2013

    F. MP&W Water Utility – July 2013


    * Bills*

    * Approval of attached Bills for Approval totaling $2,390,431.03 is subject to the approval of any related agenda item(s). 

  6. MINUTES – APPROVAL 

  7. PUBLIC HEARING 

    1. Proposed Weed Park Maintenance Building Project (Rescheduled) 

  8. PETITIONS AND COMMUNICATIONS 

  9. FROM THE MAYOR 

  10. FROM THE PLANNING AND ZONING COMMISSION 

    1. Resolution Approving the Final Plat of Wolfe’s Second Subdivision 

      Presented for City Council’s consideration is a resolution approving the final plat of Wolfe’s Second Subdivision. A request has been received for a combined preliminary/final plat for this subdivision. If approved, this subdivision will transfer approximately 10,700 square feet of land from a parcel located at 3120 Allen Street to a parcel located at 3116 Allen Street. An ingress-egress easement is also included for a portion of the existing driveway at 3120 Allen Street that extends onto the parcel containing 3116 Allen Street. The Planning & Zoning Commission has unanimously approved this request.

      Is there a motion to adopt the resolution as submitted? 

    2. Resolution Setting Public Hearing Upon the Vacation of a Utility Easement in Phase II of the Cedar Plaza Subdivision 

      Presented for City Council’s consideration is a resolution setting a public hearing upon the vacation of a utility easement in Phase II of the Cedar Plaza Subdivision. A request has been received on behalf of the property owner to vacate existing utility easements along and between Lots 8 and 9 in Phase II of the Cedar Plaza Subdivision. The Planning & Zoning Commission has unanimously approved this request. Prior to any formal action by City Council, a public hearing is required. This hearing will be held Thursday, September 19, 2013, at 7:00 p.m.

      Is there a motion to adopt the resolution as submitted? 

  11. FROM THE CITY ADMINISTRATOR 

    1. Resolution Setting Public Hearing on Proposed Weed Park Maintenance Building Project 

      Presented for City Council’s consideration is a resolution setting a public hearing on the proposed Weed Park Maintenance Building Project. The maintenance shop located at Weed Park has been operating out of its current location since 1973, and the facility is in need of replacement. City Council approved this project during the fiscal year 2013/2014 budget discussions. Prior to any formal action by City Council, a public hearing is required. This public hearing will be held Thursday, September 19, 2013, at 7:00 p.m.

      Is there a motion to adopt the resolution as submitted? 

    2. Resolution Accepting Low Bid and Awarding Contract for Exterior Painting of all Exterior Insulation Finish System Substrates at Clark House 

      Presented for City Council’s consideration is a resolution accepting the low bid and awarding the contract for exterior painting of all exterior insulation finish system substrates at the Clark House. The only bid received for this project was from Terry & Sons Inc. in the amount of $49,782. There is $60,000 budgeted for this activity.

      Is there a motion to adopt the resolution as submitted? 

    3. Resolution Setting Public Hearing on the City’s Proposed Comprehensive Plan 

      Presented for City Council’s consideration is a resolution setting a public hearing on the city’s proposed Comprehensive Plan. The plan provides a road map based on community input for leveraging the strengths of the community, taking advantage of opportunities, correcting weaknesses, and addressing challenges in order to achieve all goals of the plan. Prior to the formal adoption of this 10-year plan, a public hearing is required. This hearing will take place on Thursday, September 19, 2013, at 7:00 p.m.

      Is there a motion to adopt the resolution as submitted? 

    4. Resolution Accepting Easements and Property Acquisitions for the West Hill Sewer Separation Project – Phase II 

      Presented for City Council’s consideration is a resolution accepting easements and property acquisitions for the West Hill Sewer Separation Project – Phase II. This project is a continuation of the West Hill project that began in 2012 and is planned to continue for the next several years. In order to complete Phase II, temporary and permanent easements and other property acquisitions from 11 property owners must be acquired by the city. Negotiations to complete the easements have been conducted or continue to be conducted with those property owners.

      Is there a motion to adopt the resolution as submitted? 

    5. Resolution Approving the Contract and Bond for the 2013 Asphalt Overlay Program 

      Presented for City Council’s consideration is a resolution approving the contract and bond for the 2013 Asphalt Overlay Program. At its August 15, 2013 City Council awarded the bid for this project to Brandt Construction in the amount of $192,204.00. It is now necessary to approve the contract and bond.

      Is there a motion to adopt the resolution as submitted? 

    6. Resolution Awarding and Approving the Contract for the Harbor Dredge Pipe Project 

      Presented for City Council’s consideration is a resolution awarding and approving the contract for the Harbor Dredge Pipe Project. Six bids were received for this project with the low bid from Hagerty Earthworks in the amount of $66,372.90. The engineer’s estimate for this project was $104,212.35. There is $100,000 budgeted in the WPCP operations budget.

      Is there a motion to adopt the resolution as submitted? 

    7. Resolution Authorizing Assessment of Unpaid Abatement Costs to Private Properties 

      Presented for City Council’s consideration is a resolution authorizing the assessment of unpaid abatement costs to private properties. Periodically city staff provides to City Council a request for the assessment of nuisance abatement costs against private property owners. At this time staff is forwarding the assessment list for unpaid abatement costs totaling $49,393.03. 

      Is there a motion to adopt the resolution as submitted?

    8. Request Approving a Compost Site Material Agreement 

      Presented for City Council’s consideration is a request approving a Compost Site Material Agreement. The city has been in an agreement with Country Stone of Milan, Illinois, for the past year for the grinding, screening and removing of excess compost and wood mulch from the Compost Site. There are two changes to the agreement which include steps to be taken if Country Site causes damage to the Compost Site and the quantity of materials for each party involved in the agreement. There is no monetary value in this contract because it is an exchange of services. This agreement allows the expense of $15,000 to be kept out of the operating budget for wood chipping.

      Is there a motion to approve the request as submitted? 

    9. Request from Police Department to Approve Purchase of New Squad Video System 

      Presented for City Council’s consideration is a request from the Police Department to approve the purchase of a new squad video system. Six bids were submitted with the lowest responsible bid from Watch Guard Video in the amount of $94,575. There is $95,000 budgeted for this purchase. In addition, $3,000 from the forfeiture account will be used to complete this project.

      Is there a motion to approve the request as submitted? 

    10. Request from Police Department to Approve Impound/Towing Contract 

      Presented for City Council’s consideration is a request from the Police Department to approve a three-year impound/towing contract. Two bids were received with the lowest responsible bid from Midtown Towing. This contract includes the option to extend the contract an additional three years if both parties mutually agree to the extension.

      Is there a motion to approve the request as submitted? 

    11. Request from Police Department to Declare Two Squad Car Light Bars as Surplus 

      Presented for City Council’s consideration is a request from the Police Department to declare two squad car light bars as surplus. The Police Department has no further need for these two light bars. If approved, one of the light bars will be sold to the Muscatine County Sheriff’s Department for $300. The other will be placed on the government surplus web page to be sold at a later date.

      Is there a motion to approve the request as submitted? 

  12. COMMUNICATIONS - RECEIVE AND FILE 

  13. APPROVAL OF BILLS 

    It is recommended bills totaling $2,390,431.03 be approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s). 

  14. COMMUNICATIONS - COUNCIL MEMBERS 

  15. OTHER BUSINESS 

  16. ADJOURNMENT