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AGENDA
THURSDAY, OCTOBER 3, 2013
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL




  1. CALL TO ORDER 

  2. ROLL CALL 

  3. PLEDGE OF ALLEGIANCE 

  4. COMMUNICATIONS – CITIZENS 

  5. CONSENT AGENDA

    The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 

    * Items 6A - Approval of City Council Minutes

    A. Regular City Council Minutes – September 19, 2013


    * Items 8A-B - Petitions and Communications

    A. Request for renewal of a Class “B” Native Wine Permit, Class “C” Beer Permit and Sunday Sales for A&E Convenience, 4701 South Highway 61 – A&E Convenience, LLC (pending inspections)

    B. Request to Approve Use of City Property for the Muscatine Crop Walk on October 6, 2013


    * Item 9A-B – From the Mayor

    A. Request to Approve Trick or Treat Night on October 31, 2013 from 5:30 to 7:30 p.m.

    B. Proclamation Declaring October 6, 2013 as “Crop Hunger Walk Day”


    * Items 12A-G - Communications Receive and File

    A. Muscatine County Board of Supervisors – September 9, 2013, September 13, 2013 (Special), and September 16, 2013

    B. Zoning Board of Adjustment Commission – August 6, 2013

    C. Historic Preservation Commission – August 27, 2013

    D. MP&W Minutes – August 27, 2013

    E. MP&W Communications Utility – August 2013

    F. MP&W Electric Utility – August 2013

    G. MP&W Water Utility – August 2013


    * Bills*

    * Approval of attached Bills for Approval totaling $5,758,644.01, which includes journal entries and receipt summaries for June 2013, is subject to the approval of any related agenda item(s). 

  6. MINUTES – APPROVAL 

  7. PUBLIC HEARING 

  8. PETITIONS AND COMMUNICATIONS 

  9. FROM THE MAYOR 

  10. FROM THE PLANNING AND ZONING COMMISSION 

  11. FROM THE CITY ADMINISTRATOR 

    1. Resolution Approving the Plans, Specifications, Form of Contract, Cost Estimate, and Setting Bid Opening Date for Weed Park Maintenance Building Project 

      Presented for City Council’s consideration is a resolution approving the plans, specifications, form of contract, cost estimate, and setting bid opening date for the Weed Park Maintenance Building Project. The maintenance shop located at Weed Park has been operating out of its current location since 1973, and the facility is in need of replacement. City Council approved this project during the fiscal year 2013/2014 budget discussions.

      Is there a motion to adopt the resolution as submitted? 

    2. Resolution Awarding Contract for the Colorado Street Reconstruction Project 

      Presented for City Council’s consideration is a resolution awarding the contract for the Colorado Street Reconstruction Project. Five bids were received with the low bid submitted by Heuer Construction in the amount of $2,849,949.71. The engineer’s estimate was $2,950,000. This portion of the project includes work on a water main that will be funded by Muscatine Power & Water.

      Is there a motion to adopt the resolution as submitted? 

    3. Resolution Awarding and Approving the Contract for the Air Release Valves Repair Project 

      Presented for City Council’s consideration is a resolution awarding and approving the contract for the Air Release Valves Repair Project. Three bids were received for this project which will include the removal and replacement of deteriorated manhole structures and air release valve components at eight locations on the south end sanitary sewer force mains. The low bid was from Cornerstone Excavating in the amount of $93,700. The engineer’s estimate for this project was $104,000.

      Is there a motion to adopt the resolution as submitted? 

    4. Resolution Accepting the Low Quote for the Security Gate and Camera Project as the Municipal Airport 

      Presented for City Council’s consideration is a resolution accepting the low quote for the Security Gate and Camera Project at the Municipal Airport. Requests for quotes for this project were sent to five Targeted Small Businesses (TSB’s) and five area prime contractors. Quotes were received from three area contractors who have combined their quotes into a single project quotation which will result in an increase of $6,237.50 that will be offset by a reduction in the overall cost of the T-Hangar and Apron Drainage cost to the city of $6,596.32 or a net overall reduction of $359. It is staff’s recommendation that City Council accept the low quote from FSS Inc. of Illinois City in the amount of $54,395.

      Is there a motion to adopt the resolution as submitted? 

    5. Request to Approve Additional Materials for the T-Hangar Drainage Project 

      Presented for City Council’s consideration is a request to approve additional materials for the T-Hangar Drainage Project. At the September 19, 2013 City Council meeting the contract for this project was awarded to Muscatine Bridge Inc. in the amount of $117,708.04. It has been determined that some additional asphalt should be removed and replaced. The cost for the additional quantities needed is $3,171 with the city responsible for 15% of that amount or $475.65. There is a sufficient funding commitment to allow this work to be completed. The overall cost of the project will be raised to $120,879.52.

      Is there a motion to approve the request as submitted? 

    6. Request to Authorize Moving Forward with Sidewalk Program and Hiring a Project Manager 

      Presented for City Council’s consideration is a request to authorize moving forward with the sidewalk program and the hiring of a project manager. The city does not have an active sidewalk inspection program and has functioned on a complaint driven basis. However, the focus on a healthier lifestyle for our citizenry, existing sidewalks, development of new sidewalks and compliance with ADA mandated handicap ramps at sidewalk intersections has made this issue very important.

      Is there a motion to approve the request as submitted? 

  12. COMMUNICATIONS - RECEIVE AND FILE 

  13. APPROVAL OF BILLS 

    It is recommended bills totaling $5,758,644.01, which includes journal entries and receipt summaries for June 2013, be approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s). 

  14.  COMMUNICATIONS - COUNCIL MEMBERS 

  15. OTHER BUSINESS 

  16. ADJOURNMENT