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AGENDA
THURSDAY, OCTOBER 17, 2013
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL




  1. CALL TO ORDER 

  2. ROLL CALL 

  3. PLEDGE OF ALLEGIANCE 

  4. COMMUNICATIONS – CITIZENS 

  5. CONSENT AGENDA

    The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda.

    * Items 6A-B - Approval of City Council Minutes

    A. Regular City Council Minutes – October 3, 2013

    B. In-Depth Minutes – October 10, 2013


    * Items 8A-C - Petitions and Communications

    A. Request for renewal of a Class “B” Wine Permit, Class “C” Beer Permit and Sunday Sales for Dollar General #7027, 2000 Cedar Plaza Drive – Dolgencorp LLC (pending inspections)

    B. Request for renewal of a Class “B” Wine Permit, Special Class “C” Liquor License and Sunday Sales for Salvatores, 313 East 2nd Street – Salvatore Vitale’s Italian Restaurant, LLC (pending inspections and insurance)

    C. Request for renewal of a Class “C” Liquor License and Sunday Sales for Pla-Mor Lanes, 1411 Grandview Avenue – Muscatine Properties, Inc. (pending inspections and insurance)


    * Item 9A-B – From the Mayor

    A. Proclamation Recognizing “30th Anniversary of WQPT” on November 3, 2013

    B. Appointment of Jim Burr to the Art Center Board of Trustees


    * Items 12A-B - Communications Receive and File

    A. Muscatine County Board of Supervisors – September 23 & 30, 2013

    B. City of Muscatine Financial Reports – July and August 2013


    * Bills*

    * Approval of attached Bills for Approval totaling $1,574,150.07 is subject to the approval of any related agenda item(s). 

  6. MINUTES – APPROVAL 

  7. PUBLIC HEARING 

  8. PETITIONS AND COMMUNICATIONS 

  9. FROM THE MAYOR 

  10. FROM THE PLANNING AND ZONING COMMISSION 

  11. FROM THE CITY ADMINISTRATOR 

    1. Resolution Relating to Financing of Certain Proposed Projects to be Undertaken by the City of Muscatine; Establishing Compliance with Reimbursement Bond Regulations Under the Internal Revenue Code 

      Presented for City Council’s consideration is a resolution relating to the financing of certain proposed projects to be undertaken by the City of Muscatine and establishing compliance with reimbursement bond regulations under the Internal Revenue Code. The IRS requires that cities identify projects that may be financed in whole or in part through the issuance of general obligation bonds. The city’s next bond issue is scheduled for the spring of 2014. The preliminary estimate for the bond issue is $2,360,000. Bids have been received for the Colorado Street Improvement Project and the Airport Hanger Drainage and Security Access Project, and the projected additional local share of the cost of projects has been included as part of this resolution.

      Is there a motion to adopt the resolution as submitted? 

    2. Resolution Approving the Contract and Bond for the Colorado Street Reconstruction Project 

      Presented for City Council’s consideration is a resolution approving the contract and bond for the Colorado Street Reconstruction Project. At the October 3, 2013 City Council meeting the contract for this project was awarded to Heuer Construction in the amount of $2,849,949.71. It is now necessary for City Council to approve the contract and bond for this project.

      Is there a motion to adopt the resolution as submitted? 

    3. Resolution Awarding and Approving the Contract for the Logan Street Culvert Extension Project 

      Presented for City Council’s consideration is a resolution awarding and approving the contract for the Logan Street Culvert Extension Project. Three bids were received for this project with the low alternate bid from Hagerty Earthworks LLC in the amount of $53,457. Funding for this project will come from the Collection & Drainage Fund.

      Is there a motion to adopt the resolution as submitted? 

    4. Resolution of Support for Automated Traffic Enforcement Devices as Long-Term Safety Tools for the City of Muscatine 

      Presented for City Council’s consideration is a resolution of support for Automated Traffic Enforcement (ATE) devices as long-term safety tools for the City of Muscatine. The Iowa Department of Transportation is proposing administrative rules concerning ATE devices that would restrict Iowa’s cities’ and counties’ use of traffic control cameras. Staff is recommending City Council adopt a resolution of support for the continued use of ATE’s for long-term community policing.

      Is there a motion to adopt the resolution as submitted? 

    5. Resolution Approving the Contract and Bond for the Airport Security Gate and Camera Project 

      Presented for City Council’s consideration is a resolution approving the contract and bond for the Airport Security Gate and Camera Project. At its October 3, 2013 meeting City Council accepted the low quotation for this project from FSS Inc. in the amount of $54,395. It is now necessary to approve the contract and bond for this project.

      Is there a motion to adopt the resolution as submitted? 

    6. Resolution Accepting Easements for the Cedar Street Reconstruction Project 

      Presented for City Council’s consideration is a resolution accepting easements for the Cedar Street Reconstruction Project. The City of Muscatine has proceeded toward the installation of a roundabout at the intersection of Cedar and Logan streets as part of the Cedar Street Reconstruction Project. Additional right-of-way, permanent easements and temporary easements are necessary from two property owners along Logan Street, and they have both gifted the easements and property to the city.

      Is there a motion to adopt the resolution as submitted? 

    7. Request to Approve Fiscal Year 2012/2013 Annual Financial Report to the State of Iowa 

      Presented for City Council’s consideration is a request to approve the Fiscal Year 2012/2013 Annual Financial Report. This report includes all budgeted funds of the city and was prepared on a budget basis. Revenues and other financing sources total $56,921,249 for the year and expenditures and other uses total $59,377,820. Actual city expenditures in each functional area were within the budgeted amounts as required by the state.

      Is there a motion to approve the request as submitted? 

    8. Request from Water Pollution Control Plant to Approve Purchase of Lab Annex Muffle Furnace 

      Presented for City Council’s consideration is a request from the Water Pollution Control Plant to approve the purchase of a Lab Annex Muffle Furnace. Two bids were received for this purchase with the low bid for a Thermo Muffle Furnace from Midland Scientific in the amount of $6,226.86. There is $10,000 budgeted for this purchase.

      Is there a motion to approve the request as submitted? 

    9. Request from Water Pollution Control Plant to Purchase Casework and Casework Installation for the Lab Annex Project 

      Presented for City Council’s consideration is a request from the Water Pollution Control Plant to purchase casework and casework installation. Two bids were received for this purchase with the low bid from PSA Laboratory Furniture of New Berlin, Wisconsin, in the amount of $84,126. There is $120,000 budgeted for this purchase.

      Is there a motion to approve the request as submitted? 

    10. Request to Approve Construction Services Agreement for the Colorado Street Reconstruction Project 

      Presented for City Council’s consideration is a request to approve a construction services agreement for the Colorado Street Reconstruction Project. A proposal has been received from Shoemaker-Haaland in the amount of $62,900 which includes the fees for a construction manager one day a week and associated engineering expenses as needed. This fee also includes the temporary staking of property pins and the reestablishment of control locations.

      Is there a motion to approve the request as submitted? 

    11. Request Authorization to Issue Purchase Order for the 2013/2014 Snow Removal Services in the Central Business District and City Parking Lots 

      Presented for City Council’s consideration is a request to authorize the issuance of a purchase order for the 2013/2014 snow removal services in the Central Business District and city parking lots. Two bids were received with the low bid from Bayfield Snow Removal whose hourly rate increased $30 per hour.

      Is there a motion to approve the request as submitted? 

    12. Request Authorization to Issue Purchase Order for a Motorized Post Driver 

      Presented for City Council’s consideration is a request to authorize the issuance of a purchase order for a motorized post driver. Two bids were received for this purchase. The low bid from White Cap Construction Supply in the amount of $3,085 did not meet the city’s specifications; therefore, it is staff’s recommendation the bid be awarded to Gierke Robinson Company in the amount of $4,944.90. There is $5,000 budgeted for this purchase.

      Is there a motion to approve the request as submitted? 

    13. Request Authorization to Issue Purchase Order for a Four-Way Snow Plow 

      Presented for City Council’s consideration is a request to authorize the issuance of a purchase order for a four-way snow plow. Two bids were received for this purchase with the low bid from Bonnell Industries in the amount of $6,440. There is $12,000 budgeted for this purchase.

      Is there a motion to approve the request as submitted? 

    14. Request from Fire Department for Temporary Closure of E. 9th Street for a Large Scale Fire Training Event 

      Presented for City Council’s consideration is a request from the Fire Department for the temporary closure of the 300 block of E. 9th Street for a large scale fire training event. The Muscatine Community School District purchased six houses for use in future expansion and is allowing the Fire Department to utilize four of the structures for live fire training. All the proper approvals have been obtained for this training event. Staff is recommending the closure take place on November 16, 2013 with a contingency date of November 17, 2013.

      Is there a motion to approve the request as submitted? 

  12. COMMUNICATIONS - RECEIVE AND FILE 

  13. APPROVAL OF BILLS 

    It is recommended bills totaling $1,574,150.07 be approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s). 

  14. COMMUNICATIONS - COUNCIL MEMBERS 

    1. As a reminder, the City Council’s Goals & Objectives Session will be held on Thursday, October 24, 2013, beginning at 5:30 p.m. in the lower level conference room of City Hall. 

  15. OTHER BUSINESS 

  16. ADJOURNMENT