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AGENDA
THURSDAY, NOVEMBER 21, 2013
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL




  1. CALL TO ORDER 

  2. ROLL CALL 

  3. PLEDGE OF ALLEGIANCE 

  4. COMMUNICATIONS – CITIZENS 

  5. CONSENT AGENDA

    The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 

    * Items 6A-C - Approval of City Council Minutes

    A. Regular City Council Minutes – November 7, 2013

    B. Special Council Minutes – November 14, 2013

    C. In-Depth Council Minutes – November 14, 2013

    * Items 8A-E - Petitions and Communications

    A. Second reading for a new Class “B” Native Wine Permit, Class “C” Liquor License and Sunday Sales for GeoJohnz, 203 East 2nd Street – GeoJohnz LLC (pending inspections and insurance)

    B. Request for renewal of a Class “C” Beer Permit and Sunday Sales for New York Dollar Store, 109 East Second Street – Antonio Sosa (pending inspections)

    C. Request for renewal of a “B” Wine Permit, Class “C” Beer Permit and Sunday Sales for GM Food Mart, 1127 Ripley Court – Nanak Express LLC (pending inspections)

    D. Request for renewal of a Class “C” Liquor License, Outdoor Service and Sunday Sales for Bull Pen Sports Bar, 1201 Grandview Avenue – Bull Pen Sports Inc. (pending inspections and insurance)

    E. Request to Approve Use of City Property for the Holiday Stroll

    This request is for the closure of E. 2nd Street from Mulberry Avenue to Pine Street for the Holiday Stroll on December 6, 2013. Streets will close at 3:00 p.m. with the event taking place from 5:30 to 8:30 p.m. Streets will reopen at 10:00 p.m.

    * Items 12A-E - Communications Receive and File

    A. Muscatine County Board of Supervisors – October 28, 2013

    B. Planning & Zoning – August 13, 2013

    C. MP&W Communications Utility – September 2013

    D. MP&W Electric Utility – September 2013

    E. MP&W Water Utility – September 2013

    * Bills*

    * Approval of attached Bills for Approval totaling $1,757,637.41 is subject to the approval of any related agenda item(s). 

  6. MINUTES – APPROVAL 

  7. PUBLIC HEARING 

  8. PETITIONS AND COMMUNICATIONS 

  9. FROM THE MAYOR 

  10. FROM THE PLANNING AND ZONING COMMISSION 

    1. Resolution Setting Public Hearing to Consider the Vacation of an Unimproved Portion of the Charles Street Right-of-Way in the City of Muscatine 

      Presented for City Council’s consideration is a resolution setting a public hearing to consider the vacation of an unimproved portion of the Charles Street right-of-way in the City of Muscatine. The property owner at 2218 New Hampshire Street is requesting a vacation of a 1,474 square foot unimproved portion of the Charles Street right-of-way. The intent is to accommodate an existing garage that was mistakenly constructed on a small portion of the unimproved portion of the right-of-way. The Planning & Zoning Commission unanimously recommends approval of this request. Prior to any formal action by City Council, a public hearing is required. This public hearing will be held on Thursday, December 5, 2013, at 7:00 p.m.

      Is there a motion to adopt the resolution as submitted? 

    2. Resolution Approving the Final Plat of the Barko Subdivision in the City of Muscatine 

      Presented for City Council’s consideration is a resolution approving the final plat of the Barko Subdivision in the City of Muscatine. The property owner is requesting the readjustment of the boundaries of an existing parcel that would transfer approximately 8,154 square feet of land to the parcel located directly north of it. The Planning & Zoning Commission unanimously recommends approval of this request.

      Is there a motion to adopt the resolution as submitted? 

  11. FROM THE CITY ADMINISTRATOR 

    1. Resolution Approving the Contract and Bond for the Weed Park Maintenance Building Project 

      Presented for City Council’s consideration is a resolution approving the contract and bond for the Weed Park Maintenance Building Project. At the November 7, 2013 City Council meeting, the contract for this project was awarded to Hy-Brand Industrial Contractors in the amount of $398,550. It is now necessary to approve the contract and bond for the project.

      Is there a motion to adopt the resolution as submitted? 

    2. Resolution Authorizing Changes to the Muscatine Municipal Housing Agency Public Housing Admissions & Continued Occupancy Policy 

      Presented for City Council’s consideration is a resolution authorizing changes to the Muscatine Municipal Housing Agency Public Housing Admissions & Continued Occupancy Policy. Staff has reviewed federal regulations and Department of Housing and Urban Development recommendations and is now recommending changes that will allow the MMHA to better serve its residents.

      Is there a motion to adopt the resolution as submitted? 

    3. Resolution Authorizing Changes to the Muscatine Municipal Housing Agency Administrative Policy for the Section 8 Tenant-Based Housing Choice Voucher Program 

      Presented for City Council’s consideration is a resolution authorizing changes to the Muscatine Municipal Housing Agency Administrative Policy for the Section 8 Tenant-Based Housing Choice Voucher Program. Staff has reviewed federal regulations and Department of Housing and Urban Development recommendations and is now recommending changes that will allow the MMHA to better serve its residents.

      Is there a motion to adopt the resolution as submitted? 

    4. Resolution Relating to the Financing of Certain Proposed Projects to be Undertaken by the City of Muscatine, Iowa, and Establishing Compliance with Reimbursement Bond Regulations Under the Internal Revenue Code 

      Presented for City Council’s consideration is a resolution relating to the financing of certain proposed projects to be undertaken by the City of Muscatine and establishing compliance with reimbursement bond regulations under the Internal Revenue Code. With the approval of the contract and bond for the Weed Park Maintenance Building Project, Council is being requested to take action to approve the resolution related to financing this project through future General Obligation bonds. An estimated $400,000 of general obligation bond proceeds will be needed to finance this project.

      Is there a motion to adopt the resolution as submitted? 

    5. Resolution Adopting Complete Streets Policy 

      Presented for City Council’s consideration is a resolution adopting the Complete Streets Policy. This policy will give direction on how future street projects will be designed. It has been created as a Comprehensive Plan goal and as part of the city’s participation in the Blue Zones Project.

      Is there a motion to adopt the resolution as submitted? 

    6. Request to Approve Annual Urban Renewal Report for FY 2012/2013 

      Presented for City Council’s consideration is a request to approve the Annual Urban Renewal Report for FY 2012/2013. Local governments are required to submit an annual report showing all activity with each of their urban renewal areas during the preceding fiscal year. Submission of the report is required no later than December 1 of each year.

      Is there a motion to approve the request as submitted? 

    7. Request Approving Change Order #7 for the West Hill Sanitary and Storm Sewer Separation Project – Phase I 

      Presented for City Council’s consideration is a request approving Change Order #7 for the West Hill Sanitary and Storm Sewer Separation Project – Phase I. This change order involves work to abandon an existing storm sewer line below new work on Linn Street between 6th and 7th streets. It was determined that the best and least expensive option to abandon the pipe was to fill it with flowable grout. Change Order #7 totals $928.49 and will bring the total contract price to $3,721,616.43.

      Is there a motion to approve the request as submitted? 

    8. Request Approving Change Order #1 for the Culvert Extension Across Cedar Street at Stonebrook 

      Presented for City Council’s consideration is a request to approve Change Order #1 for the Culvert Extension across Cedar Street at Stonebrook. Hagerty Earthworks was awarded the contract for the Logan Culvert Extension Project at a cost of $53,457. Additional work outside the contract is necessary along Cedar Street across from Stonebrook to an extend an existing 8’ x 8’ culvert. These costs were budgeted in the overall Cedar Street Project. The contractor has submitted a change order proposal to extend the existing culvert in an amount not to exceed $39,323. This change order totals $39,323 and will increase the contract total to $92,780.

      Is there a motion to approve the request as submitted? 

    9. Request to Declare City Vehicles and Equipment as Surplus Property 

      Presented for City Council’s consideration is a request to declare city vehicles and equipment as surplus property. The city began using Public Surplus in June 2009 and to date it has netted $92,567.99. Prior to items being placed on the auction site, they must first be declared as surplus property.

      Is there a motion to approve the request as submitted? 

    10. Request from Water Pollution Control Plant to Approve Purchase of Ion Chromatography Unit 

      Presented for City Council’s consideration is a request from the Water Pollution Control Plant to approve the purchase of an Ion Chromatography Unit. New regulations required by the EPA and IDNR include the reporting of nitrogen levels in the WPCP effluent. A demonstration unit is available for purchase from the manufacturer at a cost of $32,849.95. There is $35,000 budgeted for this purchase.

      Is there a motion to approve the request as submitted? 

    11. Request from Water Pollution Control Plant to Approve Change Order #2 for the Lab Annex Project 

      Presented for City Council’s consideration is a request from the Water Pollution Control Plant to approve Change Order #2 for the Lab Annex Project. Heat recovery coils, piping, pumps and controls are needed for efficient function of the new HVAC system being installed for the new lab annex. Due to the large air turnover required to vent noxious chemicals, the heat recovery system needs to be part of the HVAC system. The cost for the system installation is $23,472. This project is being funded from the WPCP Replacement Reserve.

      Is there a motion to approve the request as submitted? 

  12. COMMUNICATIONS - RECEIVE AND FILE 

  13. APPROVAL OF BILLS 

    It is recommended bills totaling $1,757,637.41 be approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s). 

  14. COMMUNICATIONS - COUNCIL MEMBERS 

  15. OTHER BUSINESS 

  16. ADJOURNMENT